# Navatom — Full Documentation Navatom is a cloud ship management platform for ship management companies and fleet operators. More than thirty modules — planned maintenance, crew management, procurement, inventory, HSEQ, drills, document control, and fleet analytics — share a single real-time data layer, so ship and shore work from the same live data instead of overnight batch transfers. Ship applications are built for satellite bandwidth and keep working offline. Compliance workflows for ISM, SOLAS, MARPOL, TMSA, SIRE 2.0, EU MRV, CII, MLC 2006, and STCW are built into the modules rather than bolted on. In production with real fleets for over ten years. Website: https://navatom.com ## Company Facts - Legal name: Hive IT and Software Joint Stock Company - Founded: 2015 - HQ: İstanbul, Turkey - Category: Ship management software (maritime SaaS) - Deployment: Multi-tenant cloud SaaS, with offline-capable ship applications that sync when connectivity returns - Pricing: Tier-based subscription with optional add-ons. Monthly, quarterly, or annual contracts. No upfront or hidden fees. - Support: Every license includes two-day response time, the customer support community, interactive webinars, events, and guided journeys. Premium and Enterprise plans add administrative assistance and 24/7 support for additional fees. - Contact: sales@navatom.com - Sales: sales@navatom.com - Free trial: https://app.navatom.com/trial - Book a demo: https://calendly.com/navatom ## Compliance & Standards - ISM Code - SOLAS - MARPOL - TMSA - SIRE 2.0 - EU MRV - CII - GDPR - MLC 2006 - STCW --- ## About Navatom Learn about Navatom — the maritime software company behind 30+ cloud modules for vessel management, planned maintenance & safety. ### What is Navatom? The simplest way to engage your fleet. Navatom is a cloud ship management platform built and operated by Hive IT and Software Joint Stock Company. ### Core Principles - **Real-Time** — Every action in Navatom is visible by all users, everywhere in real-time. - **Cloud-based** — 10+ years of experience in developing cloud solutions for maritime. - **Ship Management** — Rules and regulations are implemented within the products. - **Platform** — Over thirty products are deeply integrated to form a complete solution platform. ### Collaborative ship management During routine operation, you and your crew input data through many platforms — software, worksheets, emails, messages, and even phone or direct conversation. When you need to analyze this data, you lose time gathering it for analysis. Navatom is a real-time platform. It organically becomes the single point of truth for data, as the mediums mentioned above become redundant. ### Reduce IT requirements and costs Every hardware, software, and service you need to install to run your fleet management software is a risk factor. Each action a user takes within Navatom products is directly sent to and stored within the cloud. Real-time interaction in Navatom leads to more data accumulation than any other ship management software in the market. From your viewpoint, Navatom looks like a single website. In reality, multiple systems run in the background to create a secure and reliable platform that users can access through numerous gateways. ### Implemented rules, regulations, and business logic Navatom products aim to simplify ship management through automation and integrations. Each product's primary goal is to reduce your employees' and crew's data entry while increasing productivity and quality of data for analysis. There is a high knowledge cost to managing ships — stemming from the increasing rules and regulations of the trade. Navatom products have validations and warnings to alert you and your crew when non-conformities to regulations occur. ### Software as a service — access anywhere, anytime Navatom is a multi-tenant platform built upon various modern cloud technologies. All these technologies allow you to access Navatom from any device, anywhere. The platform scales automatically according to user needs and load. Navatom is the only genuine software as a service platform for ship management — delivering applications over the internet, as a service. Instead of installing and maintaining software onboard your vessels or your company, you simply access it via the internet, freeing your company from complex software and hardware management. ### Who uses Navatom? Navatom is used by maritime management companies that regulate and improve the operations and safety of vessels that need to comply with international maritime rules and regulations. - **By Fleet Size** — Navatom is easy to implement on small fleets, easy to manage on mid-size fleets, and easy to migrate to for multi-location enterprise companies with large fleets. - **By Needs** — Whether you have a rapidly growing fleet, are transitioning to different vessel types, applying for TMSA, or transitioning from paper-based systems to digital solutions. - **By Vessel Type** — Base tier features required for any maritime vessel are available readily. Depending on vessel type, more advanced features can be activated on the fly. ### How does it work? Most ship management software requires you to install a service at your headquarters or onboard your vessels. 90% of problems occur on the hardware level with this type of legacy software. Maintenance is complex given the global nature of the industry. Navatom is the only genuinely fully cloud-based software as a service system — installation, maintenance, and upgrades are handled automatically by Navatom "as a service." All of your ships and employees connect directly to Navatom's enterprise-grade, reliable, and secure cloud architecture in real-time. #### Benefits of SaaS and cloud - **Always up to date** — Multitenant architecture ensures all users always have the latest features, rules, and guides kept current in Navatom's cloud databases. - **Better Access** — All users access the same data from any networked device. No synchronization problems. All users are on the same version of the software. - **Cost Savings** — Remove hardware requirements from the stack entirely. No installation, upgrade, or IT maintenance costs at headquarters or onboard vessels. - **Security** — Navatom partners with best-in-class cloud hosts and is audited by third-party vendors. Since all users are always on the latest version, they also use the latest security updates. - **Mobility** — Crew walk around with phones running Navatom. Superintendents do audits on tablets. Traveling employees and crew members on leave stay up to date. - **Increased Collaboration** — Multiple employees and crew can contribute to completing an operation, revising a procedure, or solving a problem simultaneously. - **Disaster Recovery** — Cloud-based services provide quick data recovery for all kinds of emergency scenarios, from natural disasters to power outages. - **Loss Prevention** — Point-in-time recovery and mirrored databases back each other up in case of failures. Your data remains safe and accessible from any internet-connected computer. ### Our Story Navatom started as an R&D project with a select few ship management companies. The initial aim was to increase communication between ship and shore on procedure implementation and issue solving. The initial problem was data exchange. It is impossible to initiate fruitful dialogues where data exchange is delayed — and this was the most significant pain point of legacy ship management software then, and it still is now. To solve this, Navatom built entirely separate and optimized cloud-based web applications for ship use. The ship products mirror the company products, but are easier to use and optimized to work with all types of Ship Satellite Communication Systems — from Iridium and Fleet Broadband to Thuraya. At the core of Navatom is its ship planned maintenance system software, which enables fleet operators to schedule, track, and complete maintenance tasks in real-time across all vessels — without the delays and data loss of batch-syncing legacy systems. --- ## Pricing Maritime SaaS pricing: per-ship plans for any fleet size. All 30+ modules included — planned maintenance, crew management, HSEQ & fleet analytics. Your subscription includes all 30+ integrated maritime software modules — planned maintenance system, crew management, procurement, inventory, HSEQ, safety management, document control, and more. Priced per ship, per period. ### Per ship. Per period. No surprises. Simple, usage-based pricing. Pricing includes no additional fees or upfront costs. Your tier and selected add-ons determine the final price charged. You can purchase Navatom with a monthly, quarterly, or annual contract. ### Support & Success Plans - **Included Support** — Every license includes a two-day response time, our customer support community, interactive webinars, events, guided journeys, and more. - **Additional Support (Premium & Enterprise)** — Our Premium and Enterprise plans offer increased support for additional fees, with features like administrative assistance and 24/7 support. ### Pricing FAQ **Are there any hidden fees or upfront costs?** Pricing includes no additional fees or upfront costs. Your tier and the selected add-ons determine the final pricing charged. **Can I change my contract if circumstances change?** Yes, we understand that some companies may need to revise their contracts based on unexpected circumstances. Please contact your sales representative or reach out to sales through the contact form. **Does Navatom integrate with other software?** Navatom products are ready to integrate directly with many outside software and systems to help you connect your data. **What payment schedules are available?** You can purchase Navatom with a monthly, quarterly, or annual contract. For custom payment requirements, contact our sales team. **Can I upgrade my subscription?** You can upgrade your subscription at any time. Please note that Navatom products are integrated and need to scale together — having different products at different tiers is not supported. **Can I choose which products I want?** Yes, you can pick and choose which products you want to use. Please contact a sales representative to find out more. --- ## Products — 31 Integrated Modules ### Planned Maintenance System (PMS) URL: https://navatom.com/products/planned-maintenance-system Schedule, track, and manage planned maintenance jobs across your fleet with real-time synchronization. Stage: production Category: Technical Management Deployment: office, ship Navatom PMS is the comprehensive Planned Maintenance System for maritime fleet management — tracking every equipment item, every maintenance definition, and every completed work record across your entire fleet in a single, cloud-synchronized platform. It replaces fragmented port-specific spreadsheets, offline Excel PMS records, and disconnected approval email chains with a controlled, class-traceable maintenance management system that gives your technical superintendents, fleet managers, and onboard officers a shared source of truth. Built around a hierarchical equipment tree with unlimited depth, dual-dimension scheduling (calendar and running hours simultaneously), and a four-stage configurable approval workflow, PMS adapts to any vessel type, management structure, and class society requirement. Eight distinct maintenance types — Maintenance, Performance Test, Safety Check, Measurement, Visual Check, Calibration, Megger Test, and Overhaul — cover every job your crew will ever perform. Twenty-one structured overdue reason codes across seven categories transform schedule deviations from a liability into a fleet reliability intelligence source. With a dedicated Megger test data model capturing all six resistance readings, a spare parts Bill of Materials directly linked to the Material module catalog, a publish-and-synchronize pipeline for deploying one PMS structure across the entire fleet, and ten dashboard widgets providing real-time maintenance health KPIs, Navatom PMS is built for the scale, compliance requirements, and operational reality of professional ship management. **Key stats:** - 8 Maintenance Types - 21 Overdue Reason Codes - 12 Postpone Reasons - 160+ Server Endpoints **Features:** - **Hierarchical Equipment Structure Tree**: Organize every piece of machinery on your fleet using an unlimited-depth hierarchy: Categories group equipment families, Equipment nodes represent physical assets, and Sub-Equipment handles components within a unit. Each maintenance definition and its triggers attach directly to the equipment they govern, creating a single navigable tree that mirrors your vessel's actual arrangement. The tree is the backbone of the entire PMS module — every maintenance job, running hour log, spare part BOM, and downtime record lives inside it. Deep copy functionality lets you replicate a branch from one vessel to another, eliminating redundant setup across sister ships. - Unlimited-depth Category → Equipment → Sub-Equipment hierarchy - Maintenance definitions attached directly to equipment nodes - Deep copy branches between vessels - Import/export tree structure between ships - Company-designed, ship-published architecture - **Dual-Dimension Maintenance Scheduling**: Every maintenance definition can carry two independent triggers simultaneously: a calendar-based interval measured in days, and a running-hours-based interval measured against a counter. Both triggers are evaluated continuously, and whichever threshold is reached first drives the next due date calculation. The "show-only-in-range" visibility window (defaulting to 70% of elapsed interval) controls when a task surfaces in planners' views — so the maintenance list never floods with far-future jobs. Counter-type overhauls reset the running hour counter upon completion, ensuring recurrence is calculated correctly after major maintenance events. - Calendar-based day intervals and counter-based running hour triggers - Both dimensions active simultaneously on same definition - Show-only-in-range visibility window (70% threshold) - Overhaul counter reset on completion - Dual trigger evaluation — whichever fires first wins - **4-Stage Dual Approval Workflow**: Completed maintenance passes through a configurable four-stage sign-off chain: Ship Responsible, Ship Approver, Company Reviewer, and Company Approver. Each stage independently configures its execution method — All (every designated person must approve), One (any single designee suffices), or NotRequired (stage is bypassed entirely). The seven-status workflow (Waiting, In Progress, Waiting for Ship Approval, Waiting for Office Approval, Ship Not Approved, Office Not Approved, Office Approved) captures every position in the pipeline. This architecture accommodates everything from single-vessel operators who bypass all approval stages to large fleet managers who require dual office sign-off on every maintenance record. - Ship Responsible → Ship Approver → Company Reviewer → Company Approver - Each stage: All, One, or NotRequired execution method - Seven-status workflow with full transition validation - Configurable per equipment and maintenance definition - Supports zero-approval to full four-tier sign-off - **Maintenance Log & Work Record**: When a maintenance task is executed, a Maintenance Log captures the full record of what was done. The log includes work description, crew assignments from 29 supported ranks across Deck and Engine departments, five attachment types (Diagram, Photo, Manual, Form, Other), and structured approval tracking. A distributed lock prevents concurrent starts of the same job. Twenty-one Maintenance Log Event Types track every action from creation through final office approval, creating a tamper-evident record ready for class society inspection. Each log carries a snapshot of the maintenance definition and equipment state at the time of completion. - 29 crew ranks across Deck and Engine departments - 5 evidence attachment types: Diagram, Photo, Manual, Form, Other - 21 Maintenance Log Event Types tracked - Distributed lock prevents concurrent job starts - Equipment and definition snapshot preserved at completion - **Megger Test Data Capture**: Electrical insulation testing (megger testing) demands precision beyond a simple pass/fail checkbox. Navatom captures all six resistance readings — RS, ST, RT, RE, SE, and TE — alongside ampere and voltage values, measurement condition (cold or hot), and the final determination (pass or fail). Every reading is stored as a structured numeric record rather than a free-text note. This purpose-built data capture ensures your electrical survey records are machine-readable, trend-able, and immediately presentable to class surveyors. A separate Megger Tests list view aggregates all test results across the fleet for cross-vessel trend analysis. - 6 resistance readings: RS, ST, RT, RE, SE, TE - Ampere, voltage, and tester voltage fields - Cold/Hot condition classification - Structured Pass/Fail determination - Fleet-wide trend analysis via dedicated list view - **Running Hour Tracking & Automation**: Running hour counters form the backbone of counter-based maintenance scheduling. Crew enter readings directly via dedicated ship-side entry forms, or approve officer-submitted readings through a structured request/approval flow. A full Running Hour Logbook maintains the complete chronological record of every counter value ever recorded. For vessels equipped with compatible third-party monitoring systems, the automation layer accepts pushed counter data without manual entry, eliminating transcription errors and ensuring trigger calculations always use the most current machinery state. - Manual crew entry and officer request/approval flow - Third-party monitoring system integration - Full Running Hour Logbook with chronological history - Violation detection warns when updates trigger overdue status - Add and Reset counter types (reset after overhaul) - **Equipment Explorer & Dual-Panel View**: The Equipment Explorer presents the hierarchical equipment tree on the left alongside a contextual detail panel on the right, allowing superintendents and chief engineers to navigate the entire PMS structure without losing their place. Selecting any node in the tree instantly loads its equipment details, maintenance definitions, running hour history, and spare parts in the right panel. High-performance server-side rendering handles fleets with tens of thousands of equipment records and hundreds of thousands of maintenance definitions without browser memory constraints. Twelve composable query filters allow any combination of equipment type, status, category, vessel, and date range to surface exactly the records needed. - Hierarchical tree navigation on left panel - Contextual equipment/maintenance detail on right panel - 12 composable query filters across all dimensions - High-performance server-side pagination - Multi-equipment selection for comparison - **Structured Maintenance Postponement**: When operational reality prevents executing a maintenance task on schedule, the postponement workflow captures exactly why and by how much. Three postponement types — Dry Dock (deferred to the next scheduled drydock period), To Date (explicit new due date), and Additional Work Hour (counter-based extension) — cover every legitimate scenario. Each postponement request records one of 12 structured reasons: Voyage Complications, Weather Conditions, Man Power, No Expertise, Parts Available, Inaccessible, Misuse, Management Hold Order, Officer Hold Order, Policies, Priority, or Other. Postponement requests go through an approve/reject workflow before the due date changes, creating an auditable record of every schedule deviation. - Three types: Dry Dock, To Date, Additional Work Hour - 12 structured postpone reasons - Request → Approve/Reject workflow - Due date unchanged until postponement approved - Drydock type integrates with Drydock module - **Equipment Downtime Tracking**: Track every period an equipment item is unavailable, classifying each event as Planned or Unplanned. Planned downtime covers scheduled overhauls, drydock periods, and dry-run maintenance windows. Unplanned downtime captures breakdowns, failures, and emergency stops. Monthly downtime distribution charts give technical superintendents fleet-wide visibility into availability trends. Linking downtime events to the parent equipment record — along with related deficiencies and maintenance logs — allows correlation between downtime patterns and maintenance history, surfacing recurring failure modes that demand preventive action. - Planned and Unplanned downtime classification - Monthly downtime distribution charts - Link related deficiencies to downtime periods - Link related maintenance logs to downtime periods - Non-overlapping date range validation - **Integrated Spare Parts Bill of Materials**: Every equipment item carries its own spare parts Bill of Materials linking directly to the Material module's catalog. Each spare part link assigns a criticality level — VITAL, ESSENTIAL, or DESIRABLE — giving procurement teams instant priority classification without consulting separate systems. This bidirectional integration means that when a maintenance job is planned, the spare parts required are already listed against the equipment. Procurement can generate purchase requisitions directly from the BOM without manual part number lookups. Conversely, when a part arrives in Inventory, the equipment it supports is immediately visible. - Equipment-level BOM linked to Material module catalog - VITAL / ESSENTIAL / DESIRABLE criticality levels - Direct procurement requisition from BOM - Bidirectional visibility between PMS and Inventory - Min/max quantity tracking per equipment - **21-Reason Overdue Classification System**: When a maintenance task passes its due date without completion, the system demands a structured explanation. Twenty-one overdue reason codes span seven categories: PMS (definition or scheduling errors), Operation (voyage and operational constraints), IMS (inventory and spare part issues), ThirdParty (contractor or survey delays), Crew (personnel or competency issues), Software (system-related causes), and Computer (hardware or connectivity problems). This taxonomy transforms overdue reporting from a binary "late/not late" metric into a fleet reliability intelligence tool. Aggregate by reason category to distinguish systemic planning failures from one-off operational disruptions, and target corrective efforts where they will have the greatest impact. - 7 categories: PMS, Operation, IMS, ThirdParty, Crew, Software, Computer - 21 specific reason codes across all categories - Required before overdue task sent for approval - Fleet-wide overdue reason analytics - Root-cause analysis for systemic improvement - **PMS Publish & Office-Ship Synchronization**: Company designs the PMS structure — equipment categories, equipment items, maintenance definitions, triggers, and assignments — in the office Structure editor. When the design is ready, a single Publish action deploys the entire structure to the target vessel, synchronizing definitions over satellite or broadband connections. Ship-side deployments merge incoming structural changes without disturbing in-flight maintenance logs. Bidirectional synchronization uses conflict resolution rules that always preserve completed maintenance records. Vessels operate independently when needed, with changes merging automatically when connectivity is available. - Company designs structure, publishes to vessels - Single-action fleet-wide PMS deployment - Bidirectional satellite synchronization - Conflict resolution preserves completed records - Real-time fleet-wide synchronization - **Trigger & Child Maintenance Chains**: Maintenance definitions can trigger child definitions automatically. When a parent maintenance is completed, its child tasks become active — enabling multi-step maintenance procedures where a performance test follows an overhaul, or a visual check follows a calibration. The trigger chain uses a parent-child hierarchy, where parent definitions list their triggered children and children reference their triggering parent. Child maintenances appear in the maintenance list with clear parent linkage, so crew know exactly which higher-level job they are supporting. - Parent maintenance triggers child tasks on completion - Parent-child hierarchy - Multi-step procedures (overhaul → test → check) - Child tasks inherit parent scheduling context - Clear parent linkage visible in maintenance list - **Dual Equipment Criticality Classification**: Equipment criticality in Navatom is not a single binary flag. Each equipment item carries two independent criticality dimensions: critical (operational criticality to the vessel) and classCritical (criticality from the classification society's perspective). These two dimensions are evaluated separately and can diverge. This distinction matters for maintenance prioritization and survey planning. Class-critical equipment demands class-traceable maintenance records and defined intervals. Operationally critical equipment demands higher postponement scrutiny. Filtering and analytics respect both dimensions independently. - Independent operational and class criticality flags - Critical: operational importance to vessel - ClassCritical: classification society requirement - Both dimensions filter and analyze independently - Drives postponement scrutiny and survey planning - **Full Maintenance History & Archive**: Every completed maintenance log is preserved permanently in the archive with its full record — work logs, crew assignments, attachments, approval chain, readings, and the 29 Maintenance History Event Types that capture every action taken from creation to closure. The archive is searchable, filterable, and exportable. Historical records serve multiple purposes: class society surveys, insurance claims, flag state inspections, and internal performance analysis. Because the archive is immutable and comprehensively logged, any reconstruction of what happened — and when, and by whom — is possible years after the fact. - 29 Maintenance History Event Types recorded - Immutable, tamper-proof event log - Full work logs, attachments, and approval chain preserved - Searchable and filterable archive - Reconstruction possible years after the fact - **Centralized Maintenance Approval Queue**: Office-side reviewers and approvers work from a dedicated Approval Queue that aggregates all maintenance logs awaiting their action across the entire fleet. A single view surfaces every pending record, with filtering by vessel, equipment category, maintenance type, and urgency. Approval actions — accept, reject, or return for correction — are executed directly from the queue without navigating into individual vessel records. Rejected logs automatically notify the originating ship with the rejection reason, feeding back into the ship-side correction workflow. - Fleet-wide queue across all pending logs - Filter by vessel, category, type, urgency - Accept, reject, or return from queue directly - Rejection auto-notifies originating ship - No per-vessel navigation required - **PMS Analytics & Dashboard Widgets**: Ten dedicated dashboard widgets provide real-time KPIs for fleet maintenance health: overdue counts, upcoming maintenance by interval, completion rates by vessel, equipment downtime distribution, running hour trend lines, approval pipeline depth, and postponement frequency. Each widget drills down into the underlying maintenance records. The Analytics section surfaces aggregate views across the fleet — overdue trend analysis by vessel, overdue breakdown by maintenance type and crew rank, and crew task distribution by department. These views give technical superintendents the intelligence to move from reactive firefighting to proactive fleet reliability management. - 10 dedicated dashboard widgets - Overdue count, upcoming maintenance, completion rate KPIs - Overdue breakdown by maintenance type and crew rank - Crew task distribution by department analytics - Drill-down from any widget to underlying records - **PMS Structure Import, Export & Deep Copy**: The PMS tree is not built from scratch for every vessel. Category trees and equipment structures are importable and exportable between vessels, enabling rapid fleet-wide deployment of a standard PMS template. The import process validates incoming data against the current schema before committing, preventing corrupt structures from reaching production. Deep copy functionality allows any branch of the equipment tree — including all maintenance definitions, triggers, spare parts BOMs, and running hour configurations — to be duplicated from one vessel to another. This is essential for managing sister ships and near-identical vessel classes without manual re-entry. - Category tree import/export between vessels - Deep copy any branch with full definitions and BOMs - Schema validation before import commit - Sister-ship deployment in minutes not weeks - No manual re-entry for near-identical vessel classes **Technical abilities:** - **Hierarchical Tree with High-Performance Data Grids**: The equipment tree and all maintenance list views use server-side pagination with composable query filters. Twelve independent filter dimensions — vessel, category, equipment status, maintenance type, scheduling dimension, overdue status, criticality, and more — can be combined freely across fleets of any size without client memory constraints. - **Dual-Trigger Due Date Calculation Engine**: A dedicated scheduling engine evaluates calendar-based and running-hours-based triggers independently for every maintenance definition and computes the effective next due date as the minimum of the two. Counter resets after overhaul events and the show-only-in-range threshold are factored into every recalculation. - **Configurable Multi-Stage Approval Workflow**: The maintenance log approval pipeline is implemented as a server-side workflow with seven states and four configurable stages. Each stage independently selects its execution method (All / One / NotRequired), enabling the same workflow to collapse to zero approval stages or expand to a full four-tier dual-office sign-off depending on company configuration. - **Running Hour Automation Integration Layer**: A dedicated automation record layer accepts pushed running hour readings from compatible third-party vessel monitoring systems. Pushed readings feed the same trigger evaluation pipeline as manually entered readings, ensuring counter-based due dates are always current without manual crew entry. - **Tamper-Proof Maintenance Architecture**: All three core entities — Maintenance Definition, Maintenance Log, and Equipment — maintain tamper-proof event logs with 29, 21, and 20+ event types respectively. Events are the authoritative record for audit trails, compliance reporting, and analytics aggregation, and are tamper-evident by design. - **Deep Copy & Template Propagation Engine**: Any branch of the equipment hierarchy can be deep-copied between vessels, including all child equipment, maintenance definitions, trigger configurations, spare parts BOMs, and running hour settings. The copy engine resolves cross-references and relationships in a single operation, producing a structurally identical but independently managed copy on the target vessel. - **Office-Ship Publish & Synchronization Pipeline**: Company-managed PMS structures are version-controlled and published to vessel deployments via a dedicated publish pipeline. Ship-side deployments merge incoming structural changes without disturbing in-flight maintenance logs. Bidirectional synchronization over satellite links uses conflict resolution rules that always preserve completed maintenance records. - **Structured Megger Test Data Model**: Megger test results are stored as a structured sub-document with six typed resistance fields (RS, ST, RT, RE, SE, TE), ampere, voltage, condition enum, and pass/fail determination — not as free text or attachments. This makes results queryable, trend-able, and presentable to class surveyors in structured tabular form without data extraction. **Benefits:** - **Zero Overdue Surprises Across Your Fleet**: Dual calendar and running-hour triggers evaluate continuously. The show-only-in-range window surfaces upcoming jobs when 70% of the interval is elapsed — giving crew time to prepare without flooding the list with far-future tasks. Overdue items are immediately visible fleet-wide, not buried in vessel-specific spreadsheets. - **Class-Traceable Maintenance Records from Day One**: Every maintenance log is an immutable, comprehensively logged record with structured work logs, crew rank attribution, five evidence attachment types, and a complete approval chain. Classification societies, flag states, and P&I clubs will find a clean, chronological, tamper-evident record ready for immediate review. - **One PMS Structure Deployed Across the Entire Fleet**: Design your maintenance program once in the company office, then publish it to all vessels simultaneously. Deep copy and import/export eliminate redundant setup for sister ships. The entire fleet operates from a single controlled definition — eliminating the drift and inconsistency of per-vessel spreadsheet maintenance. - **Postponements Controlled, Not Hidden**: Three postponement types and 12 structured reasons transform schedule deviations from an informal practice into a formal, auditable workflow. Every postponement requires approval before the due date changes, and every reason is recorded for fleet-wide overdue root-cause analysis. - **Procurement Integration Without Double Entry**: Spare parts BOMs with VITAL/ESSENTIAL/DESIRABLE criticality live directly on equipment records, linking to the Material module catalog. Procurement teams see exactly which parts each maintenance job requires, with criticality already assigned. No separate spreadsheets, no duplicate part number lookups, no manual bridging between systems. - **Proactive Reliability Intelligence, Not Reactive Firefighting**: Ten dashboard widgets and fleet-wide overdue analytics — broken down by the 21-reason taxonomy across 7 categories — reveal whether overdue maintenance is driven by operational constraints, crew competency gaps, or systemic planning failures. Technical superintendents get the intelligence to act on root causes, not just chase individual overdue items. **FAQ:** - **How does the dual-dimension scheduling work in practice?** — Each maintenance definition can carry a calendar interval (days) and a running-hours interval simultaneously. Both are evaluated independently at all times. Whichever threshold is reached first triggers the next due date. The "show-only-in-range" visibility threshold (defaulting to 70% elapsed) controls when the task first surfaces in the maintenance list, so planners have lead time without being buried in far-future jobs. After an overhaul, the running hour counter resets and the calculation restarts from the recorded completion date. - **What approval stages are required before a maintenance log is accepted by the office?** — The approval pipeline has four configurable stages: Ship Responsible, Ship Approver, Company Reviewer, and Company Approver. Each stage independently sets its execution method — All (every designated person must approve), One (any single designee suffices), or NotRequired (stage is bypassed). The log moves through seven statuses: Waiting, In Progress, Waiting for Ship Approval, Waiting for Office Approval, Ship Not Approved, Office Not Approved, and Office Approved. A small operator might configure all four stages as NotRequired; a large fleet manager might require all four with All method for critical equipment. - **How are overdue maintenance items managed and analyzed?** — When a maintenance task passes its due date without completion, the system captures a structured overdue reason from 21 predefined codes grouped into 7 categories: PMS (definition or scheduling errors), Operation (voyage and operational constraints), IMS (management system holds), ThirdParty (contractor or survey delays), Crew (personnel or competency issues), Software (system-related causes), and Computer (hardware or connectivity). Fleet-wide overdue analytics break down trends by reason category, vessel, and equipment type — so management can distinguish systemic planning problems from operational one-offs. - **Can the PMS handle electrical insulation testing (megger tests) specifically?** — Yes. The Megger Test feature captures all six resistance readings (RS, ST, RT, RE, SE, TE), ampere, voltage, measurement condition (cold or hot), and a pass/fail determination as structured numeric data — not free text. A dedicated Megger Tests list view aggregates results across the fleet for trend analysis. This data is immediately presentable to class surveyors in tabular form without manual extraction from attachments. - **How does the system handle postponed maintenance?** — Postponements follow a formal request-approve-reject workflow. Three postponement types are supported: Dry Dock (defer to next scheduled drydock), To Date (explicit new calendar date), and Additional Work Hour (counter-based extension). Each request must record one of 12 structured reasons — Voyage Complications, Weather Conditions, Man Power, No Expertise, Parts Available, Inaccessible, Misuse, Management Hold Order, Officer Hold Order, Policies, Priority, or Other. The due date does not change until the postponement is approved, creating an auditable trail of every schedule deviation. - **How does running hour data get into the system for vessels with monitoring automation?** — Running hours can enter via three paths: manual entry by ship crew, officer-submitted reading requests (which go through an approval flow), or automated push from third-party vessel monitoring systems with compatible third-party systems. The automation layer stores pushed readings as structured records, which feed the same trigger evaluation pipeline as manual entries. This ensures counter-based due dates are always current without requiring crew transcription, eliminating a major source of scheduling drift. - **How are spare parts linked to maintenance tasks?** — Spare parts are attached to equipment records as a Bill of Materials, linking to the Material module catalog. Each spare part link carries a criticality classification — VITAL (must be onboard), ESSENTIAL (should be onboard), or DESIRABLE (nice to have). When a maintenance job is planned, the required parts and their criticalities are visible directly on the equipment record. Procurement teams can generate requisitions from this BOM without manual part number lookup, and all purchasing flows through the integrated Procurement module without double entry. ### Enquiries (ENQ) URL: https://navatom.com/products/enquiries Handle technical enquiries and communication between office and vessel with full traceability. Stage: production Category: Technical Management Deployment: office, ship Navatom Enquiries is the structured observation and issue-tracking module for maritime fleet management — capturing every technical finding, inspection observation, and voyage concern raised by ship crew in a controlled, cloud-synchronized record before they are lost in informal emails or handwritten logs. Built for the dual-context reality of ship management, the module replaces fragmented reporting chains with a single platform where vessel crew capture enquiries with full context — title, place, date of occurrence, the authority that found the issue, a rich-text description, and file attachments — while office teams manage the lifecycle, assign responsibility, and escalate when required. At the heart of the module is a deliberate division of labour: ship crew create and edit enquiries, while the office owns lifecycle management — closing, converting, or deferring resolution to a planned drydock. When an enquiry reveals a deeper safety or compliance issue, it converts in one action into one of seven formal safety document types: Major Non-Conformity, Non-Conformity, Observation, Deficiency, Near Miss, Accident, or Technical Finding. Comments, attachments, and the rich-text description transfer automatically with the conversion, preserving every piece of evidence without re-entry. For issues that cannot be resolved at sea, a structured drydock postponement workflow defers resolution to a specific drydock event, automatically creates the corresponding DryDock task, and links any related expenditures. Enquiries integrates directly with eight other Navatom modules, connecting maintenance logs from the Planned Maintenance System, routing conversions into Deficiency, Non-Conformity, Observation, Near Miss, Accident, and Drydock modules, and cancelling linked expenditures when postponements are withdrawn. An 18-type event log provides a tamper-proof audit trail from the moment an enquiry is created through every field edit, comment, file operation, status change, and conversion — giving class societies, flag states, and internal compliance teams a complete and traceable record. Fourteen high-priority inbox notifications and a fleet-wide open enquiry dashboard widget ensure that no observation goes unnoticed. **Key stats:** - 7 Conversion Types - 12 FoundBy Authorities - 18 Auditable Event Types - 30 Server Endpoints **Features:** - **Ship-Side Observation Capture**: Ship crew create enquiries directly from the vessel, recording the essential context of any technical observation or finding: a descriptive title, the location on board where the issue was found, the date of occurrence, which authority discovered it (drawn from 12 recognized maritime authorities), and a rich-text description with full formatting support. Public enquiries are visible to all parties; Private enquiries are restricted to assignees and management, giving crew control over sensitive observations before formal escalation. The creation form is optimized for shipboard workflows — all fields are inline-editable after creation, so crew can begin with partial information and complete the record as they gather more detail. A related-type field links the observation to a maintenance context when applicable, enabling bidirectional tracing between enquiries and PMS maintenance logs from the moment of creation. - Title, place, date, found-by authority, and rich-text description - Public / Private visibility control per enquiry - Inline-editable after creation — no re-submission required - Maintenance-related classification links to PMS context - Created by ship crew; accessible by office immediately - **Dual-Context Office-Ship Workflow**: Enquiries operates with a clearly defined division of authority between ship and office. Ship crew create enquiries and hold full edit rights over the title, place, date, description, found-by authority, and assignees throughout the Open state. The company side reads the same record but manages the lifecycle — converting to safety documents, closing, reopening, setting office assignees, and approving postponement requests. This separation prevents the ambiguity of concurrent edits while ensuring office teams have complete visibility from the moment an enquiry is created. Five granular access rights govern what each user can do: Add Enquiry controls creation, Convert Enquiry gates conversion to safety types, Postpone Enquiry controls drydock deferral, and Add File and Remove File govern attachment management. On the ship side, additional gating restricts comment and edit operations to the enquiry's creator, captain, or named assignees — preventing unauthorized modifications to open records. - Ship creates and edits; office converts, closes, and postpones - 5 granular access rights: Add, Convert, Postpone, AddFile, RemoveFile - Ship-side: creator / captain / assignee gating on edits - Company-side: office assignee / admin gating on lifecycle actions - Read-only company view prevents concurrent edit conflicts - **7-Type Safety Issue Conversion**: When an enquiry reveals a formal safety or compliance issue, a single conversion action transforms it into one of seven structured safety document types: Major Non-Conformity, Non-Conformity, Observation, Deficiency, Near Miss, Accident, or Technical Finding. The conversion is seamless — the full enquiry description all threaded comments, and all file attachments carry forward into the new safety record without manual re-entry, preserving the complete evidence chain from first observation to formal finding. Converted enquiries move to the Converted status, which is terminal and distinct from Closed — a converted enquiry cannot be reopened, as the issue now lives in the destination safety module. The link between the enquiry and its converted counterpart is maintained permanently, allowing compliance teams to trace any deficiency, near-miss, or accident record back to the shipboard observation that triggered it and the crew member who first reported it. - Major Non-Conformity, Non-Conformity, Observation, Deficiency, Near Miss, Accident, Technical Finding - Description, comments, and attachments transfer automatically - Converted status is terminal — distinct from Closed - Permanent bidirectional link maintained after conversion - Convert Enquiry access right required on company side - **12-Authority Found-By Classification**: Every enquiry records who or which organization discovered the issue using a structured authority enum with 12 recognized values: Port State Control, Harbor Master, Classification Society, P&I Insurance, H&M Insurance, Flag State, CDI inspection, SIRE inspection, Safety Terminal Inspection, Office, Ship, and Other. This classification is not decorative — it determines the urgency and escalation path of the enquiry, as a Port State finding demands a different response timeline than an internal ship observation. The 12-authority taxonomy is drawn directly from the maritime regulatory and commercial landscape that ship management companies operate within. Filtering and analytics by found-by authority let fleet managers identify which regulatory bodies are generating the most observations across the fleet, and which vessels are generating disproportionate external findings — intelligence that drives proactive compliance programs. - Port State, Harbor Master, Classification Society, Flag State - P&I, H&M, CDI, SIRE, Safety Terminal Inspection - Office, Ship, Other — 12 values total - Drives escalation urgency and response timelines - Filterable for fleet-wide authority trend analysis - **Drydock Postponement Management**: When an enquiry cannot be resolved during a voyage, the postponement workflow formally defers resolution to a specific drydock event. Selecting DryDock as the postponement type automatically creates a corresponding task in the DryDock module, linking the two records. The enquiry's status updates to reflect the active postponement, and the postponement reason — chosen from 12 structured codes including Voyage Complications, Weather Conditions, Man Power, No Expertise, Parts Available, Inaccessible, and Management Hold Order — is recorded as part of the immutable event log. Postponements pass through a three-state approval workflow: Requested (pending office review), Approved, or Rejected. Cancelling an approved postponement removes the linked DryDock task and cancels any related expenditures in the Expenditure module — ensuring that the drydock planning scope always reflects the current set of active deferred work items without orphaned tasks accumulating in the DryDock module. - DryDock postponement type auto-creates DryDock module task - Requested → Approved / Rejected three-state workflow - 12 structured postpone reasons including Hold Orders and Priority - Cancel removes linked DryDock task and cancels Expenditure records - Postpone Enquiry access right required - **Rich-Text Description & File Evidence**: Each enquiry carries a full-featured rich-text description that supports formatted text, inline images, and structured content. Descriptions are stored in dedicated cloud storage rather than the database, with content-based deduplication preventing redundant storage when descriptions are copied between enquiries or carried forward during conversion. The cloud storage model ensures descriptions scale independently of the database and remain accessible even for large, image-heavy narratives. Attachments support seven structured file types: Diagram, Photo, Manual, Form, Chart, Document, and Other. Each attachment carries a type classification, an optional caption, and full upload provenance. File operations — add, edit (rename/reclassify), and remove — are gated by Add File and Remove File access rights and are recorded as distinct events in the 18-type audit trail, creating a complete chain of custody for every piece of evidence attached to an enquiry. - Full-featured rich-text editor with cloud storage - Content-based deduplication prevents redundant storage - 7 attachment types: Diagram, Photo, Manual, Form, Chart, Document, Other - Add, Edit (rename/reclassify), Remove operations with access control - All file operations recorded in 18-type audit log - **Threaded Comments & Collaboration**: A threaded comment system allows ship crew and office staff to collaborate on an enquiry without leaving the platform. Comments are synced bidirectionally between ship and office via the synchronization layer, so a response from a superintendent is visible to the vessel crew within minutes of the next data sync. Comment operations — create, edit, and delete — are available to both sides, but edit and delete rights are restricted to the comment's original author, preventing unauthorized modification of the collaborative record. When an enquiry is closed or converted, the comment thread becomes read-only on both sides, preserving the complete conversation as part of the permanent record. This ensures that the back-and-forth between ship and office that often contains critical diagnostic information is never lost when an enquiry reaches its terminal state. All comment operations are captured in the 18-type event log with full attribution. - Bidirectional comment sync between ship and office - Own-comment edit and delete restriction (author-only) - Thread becomes read-only on Close or Convert - Available to both ship and company assignees - Comment operations recorded in immutable event log - **18-Event Audit Trail**: Every action taken on an enquiry is recorded as an immutable event in a tamper-proof log covering 18 distinct actions: creation, closure, reopening, field updates (place, date, title, description, assignees, found-by authority), comment operations (create, edit, delete), file operations (add, edit, remove), conversion, and postponement events. Each event carries a timestamp, the user who performed the action, and the contextual data of the change — producing a second-by-second narrative of the enquiry's entire lifecycle. This event log is not an editable summary — it is the authoritative record. Class societies, flag state inspectors, and internal compliance managers can reconstruct the complete history of any enquiry years after the fact, including who changed the description, who added a file, who requested a postponement, and who approved it. The tamper-proof event architecture satisfies the traceability requirements of ISM Code audits and port state control inspections without any additional reporting effort. - Creation, closure, reopening, conversion, and postponement events - Field updates: title, place, date, description, assignees, found-by - Comment operations: create, edit, delete - File operations: add, edit, remove - Tamper-proof — no events can be modified or deleted - **PMS Maintenance Integration**: Enquiries connects bidirectionally with the Planned Maintenance System at two points. First, an enquiry can be created directly from a PMS maintenance log — when a maintenance job reveals a technical issue beyond its scope, crew can open an enquiry linked to that specific job without leaving the maintenance workflow. Second, the maintenance-related classification on an enquiry enables fleet-wide queries that return all maintenance-linked enquiries, giving technical superintendents a cross-module view of observations arising from maintenance activity. This integration prevents the common pattern of maintenance-discovered issues being noted informally in the work log but never formally tracked. By surfacing the link between the maintenance record and the enquiry from the moment of creation, the integration ensures that every observation arising from a maintenance job enters the formal enquiry lifecycle — with its own status, assignees, audit trail, and potential conversion to a safety document. - Create enquiry directly from a PMS maintenance log - Bidirectional link: enquiry → maintenance log - Maintenance-related classification on enquiry - Fleet-wide maintenance-linked enquiry queries - Prevents maintenance-discovered issues from being informally logged only - **Fleet-Wide Dashboard & Notifications**: The Open Enquiries dashboard widget provides a real-time count of open enquiries across the fleet, configurable into the company dashboard alongside other operational KPIs. Fleet managers can monitor the aggregate observation backlog without navigating into individual vessel records, and drill down to the underlying list when the count warrants attention. Fourteen high-priority inbox notification types cover every significant lifecycle event: enquiry created, closed, reopened, description updated, title changed, assignees changed, comment added or edited or deleted, file added or removed, converted, postponed, and postponement cancelled. Notifications route to the appropriate stakeholders on both the ship and office sides based on their role and assignment to the enquiry, ensuring that no lifecycle event is missed regardless of whether the recipient is at sea or in the office. - Open Enquiries widget: count of open enquiries fleet-wide - 14 high-priority inbox notification types - Notifications route to ship and office assignees - Configurable dashboard placement alongside other KPI widgets - Drill-down from widget count to underlying enquiry list - **Three-Panel Detail View**: The enquiry detail view uses a three-panel layout engineered for efficient review of complex records. The left sidebar holds the definition panel (title, status, place, date, found-by authority, related type, public/private flag) and the assignees panel (ship assignees with rank badges, company assignees) — all inline-editable on the ship side. The center panel renders the rich-text description, occupying the primary viewport for the most content-dense part of the record. The east dock panel houses three tabs: Comments (threaded conversation), Attachments (typed file list with add/edit/remove controls), and Events (the chronological 18-type audit log). The east dock is collapsible to maximize the description viewport on smaller screens. When an enquiry is in Closed or Converted status, the entire detail view transitions to read-only mode — the editor, comment input, and all action buttons are replaced with their read-only counterparts, making the terminal state visually unambiguous. - Left: definition fields + assignees (inline-editable ship side) - Center: rich-text description (primary viewport) - East dock: Comments, Attachments, Events tabs - East dock collapsible to maximize description viewport - Full read-only mode when Closed or Converted - **Office-Ship Synchronization**: Enquiries synchronizes between office and vessel deployments via 19 dedicated synchronization handlers — 13 on the ship side and 6 on the company side — covering every enquiry lifecycle event. Ship-side handlers process incoming company actions (close, reopen, convert, postpone, comment, file operations) and apply them to the local vessel database. Company-side handlers process incoming ship actions (create, edit, comment, file operations) and update the office database, triggering search index updates for fleet-wide search. The synchronization architecture is designed for the maritime communication environment: all pending changes are queued and merged automatically when connectivity fluctuates. Conflict resolution preserves the integrity of the enquiry record regardless of the order in which ship and office changes arrive, ensuring that the audit trail remains coherent across all deployment contexts. - 19 synchronization handlers: 13 ship-side, 6 company-side - Covers all 15 lifecycle events across the workflow - Company-side handlers trigger search index updates - Real-time fleet-wide synchronization — queue and merge on reconnect - Conflict resolution preserves audit log integrity **Technical abilities:** - **High-Performance Data Grids**: List and archive views use high-performance data tables with server-side pagination. Nine composable filter types — Ship, Assignee, Title, Environment, CreatedBy, CompanyAssignee, ShipAssignee, NoFilter, and RelatedType — can be combined freely across fleets of any size without browser memory constraints. The server-side architecture ensures consistent performance whether a vessel has 20 open enquiries or a fleet has thousands in archive. - **Cloud-Backed Rich Text Storage with Deduplication**: Enquiry descriptions authored in the rich-text editor are stored in dedicated cloud storage, not the relational database. On save, a content hash is computed and compared against existing stored objects — if an identical description already exists (e.g., copied from another enquiry or carried forward in a conversion), the duplicate write is skipped and the existing reference is reused. This deduplication strategy eliminates storage waste at scale while ensuring descriptions are never truncated by database column limits. - **Tamper-Proof Audit Architecture**: 15 workflow events drive the enquiry lifecycle, while 18 audit event types record every user action in a tamper-proof log. The workflow events power the server-side synchronization pipeline; the audit events power the compliance record. Both are immutable by design — no update or delete operations are permitted on existing events, ensuring that any reconstruction of an enquiry's history is forensically reliable. - **Office-Ship Bidirectional Synchronization**: 19 dedicated synchronization handlers (13 ship-side, 6 company-side) process every enquiry lifecycle event across the office-ship boundary. Each handler is typed to a specific lifecycle event — creation, closure, conversion, postponement, comment operations, file operations, and field updates — ensuring that every change is processed reliably on the receiving side. Company-side handlers additionally trigger search index updates for fleet-wide search without blocking the synchronization pipeline. - **Enquiry-to-Safety Conversion Pipeline**: The conversion from an enquiry to a safety document type is a seamless pipeline that: retrieves the full rich-text description, copies all comment records, copies all file attachment references, constructs the destination safety record (Deficiency, Non-Conformity, Observation, Near Miss, Accident, or Technical Finding), marks the source enquiry as Converted, and records a Convert event in the audit log — all in a single transaction. The pipeline is type-safe: the 7 available conversion types gate which destination types are available, and each destination module applies its own validation rules to the incoming data. - **Rank-Based Access Control Engine**: Access control operates on two axes simultaneously. The first axis is the role-based permissions layer: five granular access rights (create enquiry, convert enquiry, postpone enquiry, add attachment, remove attachment) gate module-level operations. The second axis is the entity-level gating layer: on the ship side, comment edit/delete and field edit operations are restricted to the enquiry's creator, captain, or named assignees. On the company side, office action buttons (convert, postpone, close, set office assignees) are restricted to office assignees and admins. Both axes are evaluated on every operation, ensuring that neither a permissioned role alone nor an assignment alone is sufficient to bypass the other. **Benefits:** - **Every Observation Tracked, No Detail Lost**: Ship crew capture observations the moment they occur — with structured fields for who found it, where, when, and rich-text detail with file attachments. The days of technical findings noted in a notebook and never formally escalated are over. Every enquiry enters a managed lifecycle with an immutable record from the first keystroke. - **Seamless Escalation to Seven Safety Document Types**: When an enquiry warrants formal classification, a single conversion action transforms it into a Major Non-Conformity, Non-Conformity, Observation, Deficiency, Near Miss, Accident, or Technical Finding — with the full description, comments, and attachments carrying forward automatically. No duplicate data entry, no lost context, no broken evidence chain between the observation and the formal safety record. - **Ship Crew Empowered, Office in Control**: The deliberate dual-context design gives ship crew full ownership of creating and documenting observations without requiring office involvement, while giving the office unambiguous authority over lifecycle decisions — convert, postpone, close. Neither side can overstep into the other's domain, and the complete record is always visible to both. - **Full Audit Trail from First Report to Final Resolution**: 18 event types record every action from creation through closure — field edits, comment additions, file uploads, status changes, conversions, postponements. The immutable event log satisfies ISM Code traceability requirements without additional effort. Class society surveyors and port state inspectors will find a complete, chronological record ready for immediate review. - **Connected Fleet Operations with Real-Time Synchronization**: Vessels stay connected across the fleet — creating enquiries, editing descriptions, adding comments, and uploading attachments with changes synchronizing automatically across the fleet as connectivity allows. Fleet managers see the aggregate open enquiry count in their dashboard and can search across all vessels from a single interface. **FAQ:** - **How do ship crew create and manage enquiries?** — Ship crew open a new enquiry from the vessel's enquiry list. They fill in the title, place (location on board), date of occurrence, found-by authority (selected from 12 options including Port State, Classification Society, Flag State, CDI, SIRE, Office, Ship, and others), and a rich-text description. They can also set the visibility to Public or Private and link the enquiry to a maintenance context. After creation, all fields remain inline-editable by the crew member who created it, the captain, or named assignees. Crew can add threaded comments and attach files classified as Diagram, Photo, Manual, Form, Chart, Document, or Other. Ship crew can also close or delete their own enquiries and reopen closed ones. - **How does the conversion to safety issues work?** — Any Open enquiry can be converted to one of seven safety document types by a company user with the Convert Enquiry access right: Major Non-Conformity, Non-Conformity, Observation, Deficiency, Near Miss, Accident, or Technical Finding. The conversion is a single action that copies the full rich-text description, all threaded comments, and all file attachments into the new safety record in the destination module. The enquiry moves to Converted status, which is terminal — it cannot be reopened because the issue now lives in the safety module. A permanent link between the enquiry and the converted record is maintained, allowing traceability in both directions. - **Can enquiry resolution be deferred to a drydock period?** — Yes. Company users with the Postpone Enquiry access right can submit a postponement request specifying DryDock as the postponement type, selecting one of 12 structured reasons (Voyage Complications, Weather Conditions, Man Power, No Expertise, Parts Available, Inaccessible, Misuse, Management Hold Order, Officer Hold Order, Policies, Priority, or Other). The request enters a Requested state pending approval. When approved, a corresponding DryDock task is automatically created in the DryDock module and linked to the enquiry. If the postponement is later cancelled, the linked DryDock task is removed and any related expenditures in the Expenditure module are cancelled automatically. - **How does the enquiry module integrate with planned maintenance?** — Integration with the Planned Maintenance System operates in two directions. First, an enquiry can be created directly from a PMS maintenance log when a maintenance job reveals a technical issue outside its scope — the link between the maintenance log and the enquiry is established at creation. Second, the maintenance-related classification on an enquiry enables fleet-wide queries that return all maintenance-linked enquiries, giving technical superintendents a cross-module view of observations arising from maintenance activity. This prevents maintenance-discovered issues from being informally noted in work logs and never formally tracked. - **What audit trail is available for compliance purposes?** — 18 event types record every action in an immutable, tamper-proof event log: creation, closure, reopening, field updates (place, date, title, description, assignees, found-by authority), comment operations (create, edit, delete), file operations (add, edit, remove), conversion, and postponement events. Each event carries a timestamp, the acting user's identity, and the contextual data of the change. The event log is not editable — no update or delete operations are permitted on existing events. Class society surveyors, flag state inspectors, and ISM auditors can reconstruct the complete history of any enquiry from creation to resolution, including every field change, every comment, every file operation, and every status transition. ### Inventory (INV) URL: https://navatom.com/products/inventory Track spare parts, consumables, and stock levels across all vessels in real time. Stage: production Category: Inventory Management Deployment: office, ship, supplier Navatom Inventory is the operational nerve center for fleet stock management — tracking every spare part, consumable, and material across all vessels and shore warehouses in real time. It replaces fragmented spreadsheets and manual tallies with a unified, cloud-synchronized inventory platform that gives your supply chain, technical, and operations teams a single source of truth. Built around seven specialized journal types — Adjustment, Arrival, Counting, Movement, Internal Transfer, Ownership Transfer, and Transfer — each transaction follows its own purpose-built workflow with configurable multi-tier approval chains, reason codes, and a complete, immutable audit trail. Whether you are receiving goods against a purchase order, correcting a stock discrepancy, or transferring spares between vessels, Inventory ensures the right process is followed every time. Three dedicated on-hand views give you instant visibility into your fleet's stock position: Unrestricted Stock for day-to-day availability, Coverage Analysis for min/max/optimal planning, and Expiry Monitoring for batch lifecycle management. Combined with multi-dimensional tracking across batch, serial, owner, status, and space, Navatom Inventory delivers the precision and control that maritime operations demand. **Key stats:** - 7 Journal Types - 5 Tracking Dimensions - 4 Coverage Levels - 246+ Server Actions **Features:** - **Seven Specialized Journal Types**: Not all inventory transactions are created equal. Navatom Inventory provides seven distinct journal types — Adjustment, Arrival, Counting, Movement, Internal Transfer, Ownership Transfer, and Transfer — each with its own purpose-built workflow, validation rules, and approval chain. Adjustment journals handle stock corrections with mandatory reason codes. Arrival journals link to purchase orders for goods receipt. Counting journals support physical inventory with blind counting and variance analysis. Movement journals track within-location space changes. Internal Transfer and Transfer journals manage between-location and between-vessel movements with dual-approval and in-transit tracking. Ownership Transfer journals handle legal entity changes without physical movement. - Adjustment, Arrival, Counting journals - Movement & Internal Transfer workflows - Ownership Transfer tracking - Each type with dedicated lifecycle - **Real-Time On-Hand Visibility**: See your fleet's entire stock position in three dedicated views: Unrestricted Stock for day-to-day availability across all locations, Coverage Analysis for comparing actual quantities against min/max/optimal targets, and Expiry Monitoring for tracking batch shelf life across the fleet. Each view adapts dynamically to the tracking dimensions enabled for each material — batch-tracked items show batch columns, serial-tracked items show serial columns. Server-side rendering handles hundreds of thousands of stock records without browser memory limits, and every number drills down to the transactions behind it. - Unrestricted stock view - Coverage analysis dashboard - Expiry monitoring board - Adaptive tracking dimensions - **Hierarchical Location & Space Management**: Organize your physical storage with a Locations → Spaces hierarchy that mirrors your real-world layout. Each location represents a vessel, warehouse, or shore facility. Within each location, define unlimited spaces — holds, stores, decks, shelves, bins — to track exactly where every item sits. The location detail view provides nine dedicated tabs covering general information, spaces, stock overview, coverage settings, transactions, and more. Map spaces to ship sections for intuitive navigation, and let your crew find the right part in the right place without guessing. - Location → Space hierarchy - 9-tab detail view per location - Ship section mapping - Bulk space operations - **Multi-Tier Approval Workflows**: Every journal type supports configurable approval rules that evaluate automatically at each workflow transition. Define criteria based on transaction value, quantity, material type, location, or any combination — and route approvals to the right authority level. Multi-tier escalation ensures high-value or high-risk transactions get additional oversight. Authorization rules enforce dual-control for critical operations like inter-vessel transfers, and the system tracks every approval decision with full attribution for audit purposes. - Configurable approval criteria - Multi-tier escalation rules - Authorization rule templates - Dual-control for sensitive moves - **Multi-Dimensional Tracking**: Track inventory with the precision your operation demands. Enable up to five tracking dimensions per material — Batch, Serial Number, Owner, Status, and Space — and combine them freely for full traceability. Each dimension is independently configurable at the material level. Safety-critical spares can carry full serial traceability while bulk consumables use simple space tracking. The system adapts its data entry forms, grid columns, and validation rules automatically based on each material's tracking configuration. - Batch tracking per material - Serial number management - Owner dimension support - Independently configurable - **Arrival & Goods Receipt Management**: Receive materials against purchase orders with full traceability. Arrival journals capture supplier references, link to PO line items, and support partial receipt with tolerance checks — so you know exactly what was ordered, what arrived, and what's still outstanding. Each arrival line records quantity, batch or serial details, and inspection status. The system validates against PO quantities and configured over/under delivery tolerances, flagging discrepancies before they become inventory errors. - Supplier reference capture - Purchase order linkage - Partial receipt support - Tolerance checks on receipt - **Physical Inventory Counting**: Conduct physical inventory counts with purpose-built counting journals that support both blind counting (where counters don't see expected quantities) and open counting (where expected quantities are visible). Compare actual counts against system quantities and review variances before posting adjustments. Counting journals generate adjustment entries automatically for confirmed variances, maintaining a clear audit link between the count event and the resulting stock correction. Schedule fleet-wide counting campaigns or target specific locations and material groups. - Blind counting mode - Expected vs actual comparison - Variance analysis reports - Counting journal workflows - **Stock Adjustment & Correction**: Correct stock discrepancies with reason-coded adjustment journals. Every adjustment requires a reason from your configurable reason library — damage, theft, measurement error, administrative correction, and more — ensuring that no stock change goes unexplained. Reason codes feed directly into analytics, letting you identify systemic issues: if "damage" adjustments spike at a particular location, you have the data to investigate root causes rather than just fixing numbers. - Reason-coded adjustments - Configurable reason library - Analytics feed integration - Full audit trail per adjustment - **Movement & Internal Transfers**: Move stock between spaces within the same location using movement journals — reorganize your warehouse, relocate items between decks, or consolidate storage without affecting overall location quantities. For between-location transfers within the same legal entity, internal transfer journals handle the full lifecycle: pick from source, create in-transit records, and receive at destination. Guaranteed transaction processing ensures inventory is never lost or double-counted during the move. - Within-location space moves - Between-location transfers - Guaranteed transaction processing - Real-time stock update - **Inter-Location & Inter-Vessel Transfers**: Transfer stock between vessels, from shore to ship, or between any combination of locations with full transfer journals. Ship-to-ship transfers at sea, planned shore-to-vessel replenishment, and emergency cross-fleet redistribution all follow the same controlled workflow. Dual-approval ensures both the sending and receiving location authorize the transfer. In-transit tracking provides visibility into materials that have left the source but haven't yet arrived at the destination — eliminating the "inventory black hole" that plagues manual processes. - Ship-to-ship transfers - Shore-to-ship logistics - Dual-approval enforcement - In-transit status tracking - **Ownership Transfer Management**: Handle changes in material ownership between legal entities without physical movement. Ownership transfer journals record the legal handover — from management company to vessel owner, between co-owners, or for consignment stock transitions — while the material stays exactly where it is. Each transfer captures the outgoing and incoming owner with full documentation references, maintaining the complete chain of custody for financial reporting and regulatory compliance. - Legal entity ownership changes - Consignment stock support - No physical movement required - Complete transfer audit trail - **Stock Coverage Planning**: Set minimum, maximum, and optimal stock levels for every material at every location independently. A tanker and a bulk carrier can have completely different coverage targets for the same spare part, reflecting their unique operational profiles. The Coverage Analysis view highlights gaps instantly with visual indicators — red for below minimum, amber for below optimal, green for within range. Fleet-wide coverage reports help your supply chain team prioritize replenishment across the entire fleet, not just one vessel at a time. - Min/max/optimal per material - Per-location thresholds - Visual gap indicators - Coverage-driven requisitions - **Expiry Monitoring & Lifecycle**: Track batch-level manufacturing dates, shelf life periods, best-before dates, and expiry windows across your entire fleet. Configurable warning windows alert your team before materials expire — giving you time to use, redistribute, or replace them. The fleet-wide Expiry Monitoring view aggregates expiring stock across all vessels and warehouses, sorted by urgency. No more discovering expired fire extinguisher charges or outdated medical supplies during a port state inspection. - Batch expiry date tracking - Configurable warning windows - Fleet-wide expiry dashboard - Proactive replacement alerts - **Reason-Based Analytics**: Every adjustment, correction, and variance feeds into reason-based analytics dashboards. Distribution charts show which reason codes drive the most stock changes, and offset analysis tracks trends over time — is damage increasing? Are measurement errors declining after your new procedures? Filter by location, material group, time period, or reason category to drill into specific patterns. Turn reactive stock corrections into proactive process improvement by identifying and addressing root causes. - Distribution charts by reason - Offset analysis over time - Filterable summary reports - Trend identification tools - **Journal Line Tracking Details**: Every journal line supports master-detail expansion in the grid view, revealing the full tracking breakdown underneath. Click into any arrival, adjustment, or transfer line to see every batch, serial number, and owner assignment associated with that transaction. Tracking line drill-down provides complete genealogy for any stock movement — from the original goods receipt through every transfer, adjustment, and consumption event. One click from summary to full detail. - Master-detail grid expansion - Tracking line drill-down - Inline batch/serial details - Full line-level audit info - **Inventory Status Management**: Classify stock beyond simple quantity with configurable inventory statuses — Unrestricted, Quality Hold, Blocked, In Inspection, Reserved, and any custom status your operation requires. Status acts as a tracking dimension, so the same material at the same location can exist in multiple states simultaneously. Status transitions follow controlled workflows: material arriving from a supplier might enter "In Inspection" before being released to "Unrestricted." Blocked stock is excluded from availability calculations, ensuring your team never promises material that isn't ready to use. - Unrestricted, Hold, Blocked statuses - Custom status definitions - Status as tracking dimension - Status-based availability rules - **Configurable Dashboards & KPIs**: Build custom dashboards with widgets tailored to your inventory management priorities. Monitor stock coverage health, adjustment trends, transfer volumes, expiry alerts, and journal processing times from a single screen. Share dashboard configurations across your team so everyone — from the Fleet Superintendent to the Warehouse Manager — sees the KPIs that matter to their role. Real-time metrics update as transactions are posted, not on a nightly batch. - Per-role widget layouts - Real-time metric cards - Customizable dashboard grids - Drill-down from KPI to detail - **Complete Audit Trail & Event History**: Every transaction, approval decision, status change, and data modification is recorded in an immutable event log with full attribution — who did what, when, and why. From journal creation through approval chain to final posting, the complete lifecycle is traceable. Built for regulated maritime operations where audit readiness is not optional. ISM Code, ISO 9001, TMSA, and class society auditors will find a clean, chronological, tamper-evident record of every inventory event across your fleet. - Immutable event log - Full user attribution - ISM/ISO/TMSA compliance - Exportable audit reports **Technical abilities:** - **High-Performance Data Grids with Master-Detail**: All journal and on-hand views use server-side pagination with faceted aggregation, supporting hundreds of thousands of records without browser memory limits. Inline master-detail expansion reveals tracking line breakdowns directly within the grid. - **Workflow Lifecycle Engine**: Every journal follows a Draft → Submitted → Approved → Posted lifecycle managed by the workflow engine. Each transition triggers validation, approval evaluation, and immutable event recording — ensuring consistent behavior regardless of user interface or API entry point. - **Multi-Tier Approval Rule Engine**: Approval rules are evaluated server-side at each workflow transition against configurable criteria — transaction value, quantity thresholds, material classification, location type. Rules support multi-tier escalation, dual-control authorization, and automatic routing. - **Guaranteed Multi-Location Transactions**: Transfer and internal transfer journals execute as guaranteed database transactions — inventory is deducted from the source and credited at the destination in a single operation. No phantom inventory, no lost-in-transit records, no partial updates. - **Real-Time On-Hand Aggregation Pipeline**: On-hand quantities are computed by aggregating posted inventory transactions across all configured tracking dimensions. The pipeline runs on-demand against live transaction data — no stale caches, no nightly batch jobs, no reconciliation drift. - **Tamper-Proof Audit Architecture**: Every entity maintains a tamper-proof event log — fully auditable, tamper-evident, and queryable. Events power the audit trail, compliance reporting, change notifications, and analytics aggregation. - **Office-Ship Synchronization**: Inventory data synchronizes between office and vessel deployments over satellite links with automatic conflict resolution. Vessels operate with local transaction processing, and changes merge seamlessly when connectivity is available. - **Configurable Tracking Dimension Framework**: Tracking dimensions (Batch, Serial, Owner, Status, Space) are enabled per material at the master data level. The UI, validation rules, data entry forms, and grid columns adapt dynamically — showing only the dimensions relevant to each material. **Benefits:** - **Complete Stock Visibility Across Your Fleet**: See real-time on-hand quantities across every vessel, warehouse, and shore facility in a single view. No more calling ships for stock checks, no more reconciling spreadsheets — one platform, one truth, fleet-wide. - **Purpose-Built Workflows for Every Transaction**: Seven journal types mean every inventory transaction follows the right workflow — not a generic one-size-fits-all process. Arrivals link to POs. Adjustments require reasons. Transfers track in-transit. The right process, every time. - **Audit-Ready from Day One**: Immutable event logs, mandatory reason codes, and full approval traceability mean your inventory records are always inspection-ready. ISM, ISO, TMSA, and class society audits become a matter of pulling reports, not scrambling for evidence. - **Controlled, Compliant Stock Movements**: Multi-tier approval workflows and dual-control authorization ensure that high-value transfers, critical stock adjustments, and inter-vessel movements get the oversight they require — without slowing down routine operations. - **From Reactive Correction to Proactive Improvement**: Reason-based analytics transform stock adjustments from isolated corrections into actionable intelligence. Spot patterns in damage, loss, and discrepancy data to fix processes — not just numbers. - **Scales from Single Vessel to Global Fleet**: Server-side pagination, secure company data isolation, and office-ship synchronization mean the system performs identically whether you manage 1 vessel or 500. Grow your fleet without outgrowing your inventory platform. **FAQ:** - **What types of inventory transactions does the module support?** — Navatom Inventory supports seven specialized journal types: Adjustment (stock corrections with reason codes), Arrival (goods receipt against purchase orders), Counting (physical inventory with variance analysis), Movement (within-location space changes), Internal Transfer (between-location moves within the same entity), Transfer (inter-vessel and shore-to-ship movements), and Ownership Transfer (legal entity changes without physical movement). - **Can I set different stock levels for the same material on different vessels?** — Yes. The Coverage feature lets you configure independent minimum, optimal, and maximum stock levels for every material at every location. A tanker and a bulk carrier can have completely different coverage targets for the same spare part, reflecting their unique operational profiles and trade routes. - **How does the approval system work?** — Every journal type supports configurable multi-tier approval rules evaluated at each workflow transition (Draft → Submitted → Approved → Posted). Rules can be based on transaction value, quantity, material type, location, or any combination. The system supports escalation tiers, dual-control authorization for critical operations, and records every approval decision with full attribution. - **Does Inventory work offline on vessels?** — Yes. Vessels operate with a full local deployment that processes transactions independently of office connectivity. All journal types, approvals, and on-hand views work offline. When satellite connectivity is available, changes synchronize automatically with conflict resolution — so work is never lost or duplicated. - **How does Inventory integrate with Material and Procurement?** — Inventory shares the material master with the Material module — materials, tracking dimensions, units of measure, and categories are defined once and used everywhere. Arrival journals link directly to Procurement purchase orders for goods receipt. Coverage analysis data can drive procurement requisitions, creating a closed loop from stock need to purchase to receipt. - **Can I track by batch, serial number, and owner simultaneously?** — Yes. Tracking dimensions are independently configurable per material. You can enable any combination of Batch, Serial Number, Owner, Status, and Space dimensions. The system adapts its data entry forms, grid columns, and validation rules automatically based on each material's configuration. ### Material (MAT) URL: https://navatom.com/products/material Manage material catalogs, specifications, and cross-vessel standardization. Stage: production Category: Inventory Management Deployment: office, ship, supplier Navatom Material is the single source of truth for every material your fleet touches — from critical engine spares to everyday consumables. It replaces scattered spreadsheets and disconnected part lists with a unified, cloud-synchronized material master that every department can rely on. Built around a powerful three-tier catalog architecture with infinitely nestable categories, Material lets you mirror your exact classification structure — no compromises. Define behavioral types, track in up to five inventory dimensions, and manage multi-unit conversions without ever leaving the module. Whether you are standardizing part catalogs across 5 vessels or 500, Material gives your procurement, technical, and supply chain teams a shared language — so the right part reaches the right ship at the right time. **Key stats:** - 5 Tracking Dimensions - 7 Product ID Formats - 35 Domain Entities - 6 Batch Properties **Features:** - **Three-Tier Catalog Architecture**: Organize your entire material universe with a Catalog → Category Group → Category hierarchy that supports unlimited nesting depth. Mirror your company's exact classification structure — from broad equipment families down to the most specific sub-component types. Catalogs carry their own lifecycle (Draft, Active, Inactive, Deprecated), location restrictions, and procurement policies. Lock a catalog to specific warehouses or vessels, enforce material type requirements, and control who can modify what — all from a single, intuitive management screen. - Category → Group → Material hierarchy - Drag-and-drop reorganization - Unlimited nesting depth - Bulk classification tools - **Behavioral Material Types**: Not all materials behave the same way. Define material types with five behavioral flags — Purchasable, Stockable, Valuated, Salable, and Manufacturable — and let the system adapt automatically. Toggle "Purchasable" off, and procurement fields disappear system-wide. Toggle "Stockable" on, and inventory tracking activates instantly. Changes cascade to every material of that type in real time. One toggle, thousands of materials updated — no migration scripts, no manual cleanup. - Consumable, Spare Part, Equipment types - Type-driven field visibility - Automatic validation rules - Custom type definitions - **Master/Variant Product Modeling**: Create a single master material, define dimension groups like Size, Color, or Grade, and generate every possible variant in one click. Navatom computes every possible combination — turning hours of manual data entry into seconds. Variants inherit their master's core properties while maintaining their own identity, part numbers, and stock records. Share attributes and physical dimensions across variants, or let each stand alone. The choice is yours. - Parent-child material relationships - Shared base attributes - Variant-specific overrides - Inheritance-based defaults - **Dynamic Custom Attributes**: Every industry classifies materials differently. Build your own data model with typed attributes — text, numbers, decimals, dates, booleans, or predefined pick lists. Assign attribute types at the category level and let inheritance propagate them automatically down the tree. Group related attributes together for clean, organized editing. Define numeric ranges, allow multiple values, and keep your material data structured and queryable — not buried in free-text description fields. - User-defined field creation - Type-safe value storage - Filterable in search & reports - No schema changes required - **Multi-Unit Intelligence**: Buy in pallets, store in boxes, sell in pieces — Navatom handles the math. Assign separate units of measure for Inventory, Purchase, and Sales, and define bidirectional conversion factors between them. When you set a unit, the system automatically searches for known conversions and applies them. No manual factor entry for standard conversions. And when you need custom ratios, adding them takes a single form — both directions are created simultaneously. - Base + alternate unit support - Automatic conversion factors - Unit-aware calculations - Purchase vs stock unit mapping - **Five-Dimension Inventory Tracking**: Track inventory with the precision your operation demands. Enable up to five tracking dimensions per material — Space, Status, Batch, Serial Number, and Owner — and combine them freely for full traceability. Need simple location tracking for consumables? Enable Space only. Need full serial traceability for safety-critical spares? Stack Serial on top of Space and Status. Each material gets exactly the tracking depth it requires — no more, no less. - Location, Batch, Serial dimensions - Owner & Status tracking - Per-material dimension config - Cross-dimension reporting - **Batch Lifecycle Management**: When batch tracking is enabled, Navatom unlocks a complete batch lifecycle: configure manufacturing dates, shelf life periods, best-before dates, and expiry windows. Monitor aging across your fleet and ensure no expired material ever reaches a work order. Batch properties are fully configurable per material — enable only the dates that matter for each product type, and let the system enforce the rest. - Expiry date tracking per batch - Batch-level status control - Manufacturer lot references - Full batch history timeline - **Per-Location Stock Planning**: Configure replenishment parameters for every warehouse, vessel, and storage location independently. Set minimum, optimal, and maximum stock levels. Assign criticality ratings and valuation categories. Choose MRP types and lot sizing procedures. Fine-tune order modifiers — minimum and maximum order quantities, fixed lot sizes, and rounding multiples. Define planned delivery lead times, goods receipt processing days, and over/under delivery tolerances. Everything your planners need to make smarter restocking decisions. - Min/max/reorder per location - Visual stock level indicators - Automatic replenishment alerts - Location-specific lead times - **Equipment-Material Linkage**: Bridge the gap between maintenance and supply chain. Link materials directly to vessel equipment from the Planned Maintenance System, so your team can instantly answer "what spares does this engine need?" or "which vessels use this bearing?" Relationships are vessel-aware — the same material can be linked to different equipment on different ships, with each relationship tracked independently. - Material-to-equipment mapping - Where-used analysis - BOM-driven consumption - Cross-reference search - **Multi-Supplier Part Numbers**: Store part numbers from every supplier alongside your internal material code. Each material can carry unlimited external part numbers with verified supplier company references — making RFQ creation faster and cross-referencing effortless. When procurement needs to source a part, every supplier's catalog number is already at their fingertips. No more digging through emails or supplier portals. - Multiple supplier catalogs per item - Preferred supplier ranking - Price comparison across suppliers - Automatic part number mapping - **Standard Catalog Distribution**: Start with a head start. Access centrally maintained, industry-standard material catalogs managed by Navatom. Import them into your company with a single request — instantly populating thousands of pre-classified, ready-to-use materials. Imported catalogs are read-only to preserve their integrity, but you can build on top of them with your own categories, attributes, and customizations. Standardization without rigidity. - Centralized catalog publishing - Fleet-wide material sync - Vessel-specific overrides - Catalog version management - **Interactive Price Analytics**: Track material pricing trends with an interactive chart showing unit prices over time, five-period moving averages, and statistical overlays for average, minimum, and maximum prices. Spot cost anomalies and supplier pricing shifts before they impact your budget. Every data point links back to the original transaction — vendor, quantity, currency, and goods receipt reference — giving your procurement team full context behind every price movement. - Price trend visualizations - Supplier comparison charts - Cost variance analysis - Historical price tracking - **Real-Time On-Hand Visibility**: See current stock quantities broken down by every enabled tracking dimension — location, space, batch, serial number, status, and owner — all in a single, expandable grid. Drill into any row to see the full detail behind the number. The on-hand view adapts dynamically to each material's tracking configuration. Batch-tracked materials show batch columns; serial-tracked materials show serial columns. No clutter, no irrelevant data — just the information your team needs. - Live stock levels across fleet - Multi-location aggregation - Dimension-filtered views - Exportable inventory snapshots - **Smart Violation Detection**: A continuous compliance engine monitors every material for configuration gaps — missing units, broken conversions, inactive categories, incompatible types, and more. Violations surface as actionable alerts directly on the material detail page. Not every violation needs immediate action. Consciously acknowledge known gaps by muting violations — they stay tracked but stop interrupting your workflow. Unmute them anytime when you are ready to resolve. - Configurable validation rules - Real-time constraint checking - Violation severity levels - Auto-suggested corrections - **Transaction-Aware Structural Protection**: Once a material has real inventory movements, Navatom automatically locks structural fields — type, category, units of measure, and tracking dimensions. Your operational data stays consistent, even as your team continues refining the material master. Basic edits like name, description, and part number remain open. Only the changes that could break existing transaction history are protected — the right balance between flexibility and data integrity. - Safe deletion checks - Referential integrity guards - Active transaction detection - Cascade impact preview - **Visual Material Gallery**: Upload product images with a built-in carousel viewer, full-size lightbox, and multi-image batch upload. Give your team — from warehouse operators to purchasing agents — a clear visual reference for every material in the catalog. No more guessing whether "Gasket Type B-14" is the red one or the blue one. A picture is worth a thousand part numbers. - Multi-image per material - Image zoom & compare - Drag-and-drop upload - Gallery thumbnail grid - **Complete Audit Trail**: Every change to every material is recorded with full attribution — who changed what, when, and to what value. From name edits to category reassignments, from status transitions to attribute updates, the complete event history is always one click away. Built for regulated industries where traceability is not optional. ISM, ISO, and class society auditors will find a clean, chronological record of every material master change. - Immutable change log - Full user attribution - Before/after snapshots - Exportable audit reports - **Configurable Dashboards & KPIs**: Build custom dashboards with widgets tailored to your material management priorities. Monitor catalog completeness, stock coverage health, violation trends, and material master quality metrics from a single screen. Share dashboard configurations across your team so everyone — from the Superintendent to the Purchasing Manager — sees the KPIs that matter to their role. - Per-role widget layouts - Real-time metric cards - Customizable dashboard grids - Drill-down from KPI to detail **Technical abilities:** - **High-Performance Grid with Infinite Scroll**: Material lists use server-side pagination with faceted aggregation, supporting hundreds of thousands of materials without browser memory limits. Filter, sort, and group on any column — the server does the heavy lifting. - **Hierarchical Category Trees**: Categories support unlimited nesting depth with full path tracking, automatic breadcrumb generation, and cascading name updates. Rename a parent category and every child updates automatically. - **Cascading Type Changes**: Material type modifications propagate to all materials of that type in real time using denormalized embedded updates — ensuring query performance while maintaining data consistency. - **Bidirectional UoM Conversion Engine**: Unit of measure conversions are stored as bidirectional pairs with reciprocal factors. Automatic conversion discovery scans both company and Navatom system databases when a new unit is assigned. - **Tamper-Proof Data Model**: Every entity maintains a tamper-proof event log — fully auditable, tamper-evident, and queryable. Events power the audit trail, change notifications, and compliance reporting. - **Secure Company Data Isolation**: Company-specific data is securely isolated, while standard catalogs, units, and conversions are shared from the Navatom system database. Catalog imports copy data across companies with read-only protection. - **Automatic Variant Combination Engine**: Master/Variant creation computes every possible combination of dimension groups, detects duplicates, and batch-creates materials with auto-generated codes and inherited properties — all in a single transaction. - **Real-Time Inventory Aggregation**: On-hand quantities are computed by aggregating inventory transactions across configured tracking dimensions. The aggregation pipeline runs on-demand against live transaction data — no stale caches. **Benefits:** - **One Catalog for Your Entire Fleet**: Standardize materials across all vessels and offices. When everyone uses the same part numbers, procurement gets faster, inventory transfers get simpler, and reporting finally tells the truth. - **Zero-Effort Compliance**: Built-in violation detection, complete audit trails, and structural edit protection mean your material master is always audit-ready — ISM, ISO, TMSA, or class society inspections. - **Procurement Intelligence**: With multi-supplier part numbers, price history analytics, and per-location stock planning, your purchasing team makes faster, better-informed buying decisions. - **Reduced Manual Data Entry**: Variant auto-generation, attribute inheritance, conversion auto-discovery, and standard catalog imports eliminate the repetitive work that slows your team down. - **Right Part, Right Ship, Right Time**: Equipment-material linkages and per-vessel stock coverage planning ensure critical spares are where they need to be — before the breakdown happens. - **Scales with Your Fleet**: Server-side pagination, cloud synchronization, and secure company data isolation mean the system performs the same whether you manage 5 vessels or 500. **FAQ:** - **How many materials can the system handle?** — There is no practical limit. The Material module uses server-side pagination and aggregation, so even catalogs with hundreds of thousands of materials load instantly. Your browser never holds the full dataset in memory. - **Can I import existing material catalogs from spreadsheets?** — Yes. Navatom supports catalog import workflows and also provides centrally maintained standard catalogs that you can import with a single request. For custom imports from Excel or CSV, contact your Navatom implementation team. - **What happens if I change a material type after inventory transactions exist?** — Navatom protects your data integrity. Once a material has real inventory movements, structural fields like type, category, units of measure, and tracking dimensions are automatically locked. Basic edits like name and description remain open. - **Is the material catalog shared between office and vessels?** — Yes. The material master is cloud-synchronized across all deployment contexts — office, ship, and supplier portal. Changes made at the office propagate to vessels, and on-hand data from vessels is visible at the office in real time. - **Can different vessels have different stock level requirements for the same material?** — Absolutely. The Coverage feature lets you set independent minimum, optimal, and maximum stock levels for every material at every location. A tanker and a bulk carrier can have completely different stock planning parameters for the same spare part. - **Does Material integrate with other Navatom modules?** — Material is deeply integrated with Inventory (stock tracking and transactions), Procurement (purchase orders and supplier management), PMS (equipment-material linkages), and Finance (material valuation). It serves as the shared material master for the entire platform. ### Procurement (PRC) URL: https://navatom.com/products/procurement Streamline purchasing workflows from requisition to delivery with supplier integration. Stage: production Category: Inventory Management Deployment: office, ship, supplier Navatom Procurement is purpose-built maritime procurement software that manages the entire purchasing lifecycle for your fleet — from the first purchase requisition to the final goods receipt. It replaces fragmented email chains, spreadsheets, and disconnected ordering systems with a unified, cloud-synchronized procurement platform that gives your purchasing, technical, and finance teams full visibility and control over every transaction. Built around a six-document workflow — Purchase Requisition, Request for Quotation, Vendor Quotation, Purchase Order, Goods Receipt, and Inventory Arrival — each document type follows its own purpose-built state machine with configurable multi-tier approval chains, authorization rules, and a complete audit trail. Whether you are sourcing critical engine spare parts or everyday consumables, Procurement ensures the right process is followed every time. Five intelligent award scenario types let you compare vendor quotations across price, delivery, and value dimensions in seconds. Combined with 13-state purchase order tracking, multi-currency support, maritime supplier management tools, and deep integration with Material, Inventory, and Finance modules, Navatom Procurement delivers the precision and transparency that maritime purchasing demands. **Key stats:** - 13 Purchase Order States - 5 Award Scenario Types - 6 Document Types - 11 Comparison Indicators **Features:** - **Purchase Requisition Workflow**: Initiate procurement requests with a structured, 10-state workflow that takes a requisition from Draft through In Review, Approved, and on to Fulfilled — with branching paths for Change Requested, Partially Approved, Rejected, Recalled, and Cancelled states. Every status transition is enforced by the system, ensuring no shortcuts. Line items link directly to your Material catalog for instant part identification, or create temporary materials on the fly for ad-hoc requests. Track partial fulfillment at the line level — one requisition, multiple purchase orders, complete traceability from request to receipt. - 10-state lifecycle with partial fulfillment - Line-level material catalog linking - Temporary material creation for ad-hoc items - Full traceability from request to receipt - **Requisition Templates**: Eliminate repetitive data entry with reusable purchase requisition templates. Define template sections with pre-populated material lines, quantities, and specifications. Templates follow their own lifecycle — Draft, Active, Archived — so only validated, current templates are available for use. When a crew member needs to order a standard set of spares, one click generates a fully populated requisition from the template. Edit quantities, add or remove lines as needed, and submit. Template usage is tracked so you know which templates drive the most procurement activity. - Reusable pre-populated templates - Section-based line organization - Draft → Active → Archived lifecycle - Template usage tracking & analytics - **Request for Quotation Management**: Create multi-vendor RFQs with detailed line-item specifications, quantities, and delivery requirements. The 9-state RFQ workflow tracks each request from Draft through Approved, Sent to vendors, Received, and finally Awarded — with full audit trail at every transition. Invite multiple suppliers to quote against the same requirement, set submission deadlines, and manage the entire quotation collection process from a single screen. When all quotes are in, move seamlessly into award scenario analysis. - 9-state RFQ workflow - Multi-vendor invitation & deadline management - Line-item specifications with quantities - Seamless flow into award analysis - **Vendor Quotation Comparison**: Receive and evaluate vendor quotations with 12 configurable fields per line — unit price, quoted quantity, discount percentage, tax code, freight cost, insurance cost, packaging cost, proposed delivery date, lead time days, vendor item number, and notes. Every field is captured for full comparison. Eleven built-in comparison indicators — Lowest Price, Highest Price, Fastest Delivery, Shortest Lead Time, Best Value, Full Quantity, Partial Quantity, Awarded, Fully Awarded, Can Be Awarded, and Cannot Be Awarded — surface instantly across all quotations, highlighting the best and worst offers in every dimension. - 12 configurable fields per quotation line - 11 built-in comparison indicators - Price, delivery & value analysis - Automatic best/worst offer highlighting - **Intelligent Award Scenarios**: Stop guessing which vendor to choose. Five pre-built award scenario types — Manual, Lowest Price Per Line, Fastest Delivery Per Line, Best Value Per Line, and Lowest Total Single Vendor — analyze all quotations and recommend optimal allocation strategies in seconds. Draft multiple scenarios side by side, compare line-level and vendor-level allocations, and select the winner with full transparency. Three-tier price competitiveness scoring — Best, Competitive, and High — flags outliers before you commit. Award status tracking shows Not Started, Partial, and Complete stages for every line. - 5 pre-built award scenario types - Side-by-side scenario comparison - Three-tier price competitiveness scoring - Line-level & vendor-level allocation - **Purchase Order Lifecycle**: Track purchase orders through a comprehensive 13-state workflow: Draft, In Review, Change Requested, Rejected, Partially Approved, Approved, Sent, Acknowledged, Partially Received, Received, Invoiced, Closed, and Cancelled. Every state transition is enforced, audited, and reversible where appropriate. Purchase orders can originate from five sources — Manual creation, from a Purchase Requisition, from an RFQ, from a Vendor Quotation, or as a Contract Release — and the system tracks the origin chain for full traceability back to the original request. - 13-state workflow with full tracking - 5 PO origin types (Manual, PR, RFQ, VQ, Contract) - Receipt & invoice matching - Vendor acknowledgment tracking - **Goods Receipt & Delivery Tracking**: Record received goods with an 8-state workflow — Draft, In Review, Approved, Rejected, Change Requested, Posted, Cancelled, and Reversed. Each receipt links to its purchase order for three-way matching between order, receipt, and invoice. Line-level receipt tracking captures actual quantities, conditions, and discrepancies. Post receipts to update inventory automatically, or reverse posted receipts when goods are returned. The complete delivery event history — from shipment to warehouse — is always one click away. - 8-state receipt workflow - Three-way PO/GR/Invoice matching - Line-level quantity & condition capture - Reversible posted receipts - **Multi-Tier Approval Engine**: Configure approval rules that match your organization's authority structure. Set approval chains based on document type, value thresholds, procurement categories, and requesting department. Route documents to the right approvers automatically. Authorization rules define who can create, submit, approve, and modify each document type. Combined with approval rules, you get fine-grained control: a junior buyer can create requisitions up to $5,000, but anything above requires superintendent sign-off. All approval decisions are timestamped and auditable. - Value-based approval thresholds - Category-specific approval chains - Role-based routing rules - Timestamped approval audit trail - **Procurement Task Center**: A unified task dashboard aggregates every pending action across all procurement document types. Six task types — Approve Header, Complete Goods Receipt, Review Change Request, Review Quotation, Send to Vendor, and Submit to Approval — are organized into 10 smart views: All, Approvals, My Actions, Critical, Overdue, and filtered by document type. Group tasks by document type, task type, priority, or date to focus on what matters most. Critical and overdue items surface automatically, so nothing slips through the cracks. Your purchasing team starts every day knowing exactly what needs attention. - 6 task types across all document types - 10 smart task views with filters - Group by type, priority, or date - Critical & overdue auto-surfacing - **Vendor Management**: Maintain a comprehensive vendor registry integrated with the CRM Directory module. Track vendor performance across quotation response times, price competitiveness, delivery reliability, and quality metrics. Every interaction — from RFQ invitation to goods receipt — builds the vendor's performance profile. Vendor-specific pricing, payment terms, Incoterms, and freight terms are stored at the relationship level. When creating a new RFQ or purchase order, the system surfaces each vendor's historical performance and pricing to inform your selection. - CRM Directory integration - Performance tracking per vendor - Historical pricing & delivery metrics - Vendor-specific terms & Incoterms - **Multi-Currency Purchasing**: Buy from global suppliers in their preferred currency. Embedded currency support with configurable exchange rates ensures every quotation, purchase order, and invoice is recorded in both the transaction currency and your base reporting currency. Tax code configuration handles regional VAT, GST, and customs duty requirements. The system calculates totals including freight, insurance, packaging, discount, and tax — giving you a true landed cost for every line item. - Transaction & base currency support - Configurable exchange rates - Regional tax code handling (VAT, GST) - True landed cost calculation - **Purchase Price History**: Track material pricing trends over time with a dedicated price history module. See how unit prices have moved across vendors, currencies, and time periods. Spot cost increases before they compound and identify suppliers who consistently deliver the best value. Every data point links back to the original transaction — vendor, quantity, currency, purchase order reference, and goods receipt date — giving your procurement team full context behind every price movement. Use historical data to negotiate better terms on future orders. - Price trend tracking over time - Cross-vendor price comparison - Full transaction linkage per data point - Negotiation intelligence from historical data - **Procurement Analytics Dashboard**: Build custom dashboards with widgets tailored to your procurement priorities. Seven pre-built dashboard widgets — Process Overview, Status Counts, Vendor Spend, Overdue POs, Pending Receipts, Received Not Invoiced, and Draft/Pending Approval queues — give instant visibility into your purchasing pipeline. Drill down from any dashboard metric to the underlying documents. See which purchase orders are overdue for delivery, which goods receipts are pending posting, and which requisitions are stuck in approval — all from a single screen. - 7 pre-built dashboard widgets - Vendor spend & status count views - Overdue PO & pending receipt tracking - Drill-down from metric to document - **Procurement Category Hierarchy**: Organize your purchasing spend with a hierarchical category system that mirrors your company's cost structure. Assign categories to materials, set category-level procurement policies, and track spending by category across your entire fleet. Categories drive approval routing, budget allocation, and reporting rollups. Configure which material types, locations, and approval rules apply to each category. The category detail view provides dedicated tabs for general settings, materials, locations, approval rules, and authorization policies. - Hierarchical spend classification - Category-level procurement policies - Approval & authorization per category - Material type & location restrictions - **Document-Level Authorization**: Control exactly who can do what on every procurement document. Authorization rules define create, read, update, and transition permissions per document type, per role, and per procurement category. A purchasing agent in Hamburg sees different documents than a superintendent in Singapore. Combined with the approval engine, authorization creates a complete governance framework: access control determines who can work with a document, approval rules determine who must sign off before it progresses. Both layers work together seamlessly. - CRUD permissions per document type - Role & category-based access control - Combined with approval for full governance - Regional visibility rules - **Complete Audit Trail**: Every change to every procurement document is recorded with full attribution — who changed what, when, and to what value. From status transitions to line item edits, from approval decisions to vendor communications, the complete event history is always one click away. Built for regulated maritime industries where traceability is not optional. ISM, TMSA, and class society auditors will find a clean, chronological record of every procurement action, decision, and modification. - Immutable event-sourced change log - Full user attribution on every action - Status transition history - ISM & TMSA inspection-ready records **Technical abilities:** - **Six-Document State Machine Engine**: Each procurement document type operates its own purpose-built state machine — from 8-state Goods Receipts to 13-state Purchase Orders. State transitions are enforced server-side with validation, authorization checks, and automatic event emission. - **Server-Side Data Grids with SSRM**: Procurement lists use server-side row model (SSRM) pagination with faceted filtering, supporting hundreds of thousands of documents without browser memory limits. Filter, sort, and group on any column — the server does the heavy lifting. - **Configurable Approval Rule Engine**: Multi-tier approval chains are configured per document type, value threshold, and procurement category. The rule engine evaluates approval requirements at submission time and routes documents through the correct approval chain automatically. - **Cross-Document Traceability**: Every document maintains references to its origin documents — requisitions link to purchase orders, purchase orders link to goods receipts, goods receipts link to inventory arrival journals. The full procurement chain is navigable in both directions. - **Cartesian Award Scenario Engine**: Award scenarios compute optimal vendor allocation using Cartesian analysis across price, delivery, and value dimensions. Five pre-built algorithms handle common award strategies, with manual override for complex multi-vendor splits. - **Event-Sourced Audit Architecture**: All procurement operations emit domain events captured in an immutable event store. Events power the audit trail, real-time notifications, and cross-module integrations — ensuring complete observability across the procurement lifecycle. - **Multi-Currency Calculation Pipeline**: Line totals compute across unit price, quantity, discount, tax, freight, insurance, and packaging — in both transaction and base currencies. Exchange rates are applied at the document level with configurable rate sources. - **Office-Ship Synchronization**: Procurement documents synchronize between office and vessel deployments in real time via the Navatom cloud sync engine. Ship-originated requisitions appear at the office instantly, and purchase order updates propagate back to the vessel. **Benefits:** - **Full Visibility from Request to Receipt**: Track every purchase from the initial requisition through quotation, ordering, and delivery with maritime procurement software built for fleet operations. No more lost emails, forgotten follow-ups, or invisible spending. Every stakeholder sees the same real-time status. - **Smarter Vendor Decisions**: Eleven comparison indicators, five award scenario types, and historical price analytics take the guesswork out of vendor selection. Choose suppliers based on data, not habit. - **Controlled Spending**: Multi-tier approval chains, value-based authorization rules, and category-level budget policies ensure every purchase follows your organization's governance framework — from a $50 consumable to a $500,000 engine overhaul. - **Audit-Ready Compliance**: Complete event-sourced audit trails, document-level authorization, and enforced state machine workflows mean your procurement records are always ISM, TMSA, and class society inspection-ready. - **Faster Purchasing Cycles**: Requisition templates, automatic document generation from RFQ awards, and a unified task center eliminate manual re-entry and routing delays. Your team spends time sourcing, not shuffling paperwork. - **Integrated with Your Supply Chain**: Deep integration with Material (catalog and spare parts management), Inventory (goods receipt and stock updates), and Finance (invoicing and cost tracking) means procurement is not a silo — it is the connective tissue of your fleet operations. **FAQ:** - **Can vessels create purchase requisitions directly from the ship?** — Yes. Navatom Procurement runs on both office and vessel deployments. Crew members can create and submit purchase requisitions from the ship, which sync to the office instantly via the Navatom cloud sync engine. Office-based buyers see ship requisitions alongside shore-originated ones. - **How does the approval process work?** — Approval chains are fully configurable per document type, procurement category, and value threshold. When a document is submitted, the system evaluates which approval rules apply and routes it to the correct approvers. Approvers can approve, reject, or request changes — and every decision is recorded in the audit trail. - **Can I compare quotations from different vendors in different currencies?** — Absolutely. Multi-currency support with configurable exchange rates normalizes all quotation prices to your base currency for apples-to-apples comparison. The award scenario engine handles currency conversion automatically when computing lowest price, best value, and fastest delivery rankings. - **What happens when goods are received against a purchase order?** — Create a Goods Receipt document linked to the purchase order. Record actual quantities received per line, flag discrepancies, and post the receipt. Posting automatically updates inventory stock levels through the Inventory module. The purchase order status updates to Partially Received or Received based on line-level fulfillment. - **Does Procurement integrate with the Material catalog?** — Yes. Purchase requisition and order lines link directly to materials in the Material module catalog. Part numbers, descriptions, units of measure, and supplier cross-references are pulled automatically. You can also create temporary materials for ad-hoc purchases that are not yet in the catalog. - **How many purchase orders can the system handle?** — There is no practical limit. Procurement uses server-side pagination with SSRM (Server-Side Row Model) grids, so even fleets with tens of thousands of active purchase orders see instant list loading and filtering. The server handles aggregation, sorting, and search — your browser never holds the full dataset. - **Can different users have different purchasing authority limits?** — Yes. The authorization rule engine lets you define exactly who can create, submit, approve, and modify each document type — per role, per procurement category, and per value threshold. A junior buyer might submit requisitions up to $5,000, while a senior purchasing manager handles six-figure purchase orders. ### Drydock (DD) URL: https://navatom.com/products/drydock Plan and manage drydock projects, specifications, and yard coordination end to end. Stage: production Category: Operation Deployment: office, ship Navatom Drydock is the end-to-end drydock project management module for maritime fleet management — covering every stage from initial scheduling through task specification, yard coordination, cost tracking, and final report to completion. It replaces fragmented spreadsheet-based docking specifications, disconnected vendor communications, and informal task lists with a controlled, cloud-synchronized drydock management platform that gives your technical superintendent, fleet manager, and shore team a single authoritative record for every docking event. Scheduled drydocks automatically create fleet calendar events, generate sequential project IDs incorporating vessel, year, and sequence number, and accept postponed items from PMS, Deficiency, and Enquiry modules so the work scope is assembled automatically — not manually re-entered. Built around a four-status lifecycle (Scheduled, Started, Finished, Deprecated), a seven-type task system covering every work source from manual specification to cross-module deferrals, and a 14-category task classification spanning Drydocking through Engine through Accommodation, Navatom Drydock adapts to the full complexity of a major docking event. Each task carries its own estimated and actual cost, subcontractor details, sequential PO number in PO-YYYY-SN-seq format, and a two-field rich-text record — Details and Report stored independently in the cloud. Three-panel detail views for both the drydock project and individual tasks give superintendents navigable access to the full scope, the complete cost picture, the final narrative report, and the event audit trail from a single screen. With 47 auditable event types capturing every state transition and field change at both drydock and task level, five dashboard widgets providing fleet-wide manager KPIs, direct CRM integration for shipyard company management, a predefined task library for reusable specification templates, and a formatted PDF export that splits tasks into four type-based groups for yard handover, Navatom Drydock is purpose-built for the scale, coordination complexity, and cost accountability requirements of professional ship management. **Key stats:** - 14 Task Categories - 47 Auditable Event Types - 7 Task Source Types - 38 Server Endpoints **Features:** - **Drydock Scheduling & Lifecycle Management**: Every drydock starts with a scheduling action that creates the project record, assigns it a sequential identifier incorporating vessel, year, and sequence number, and simultaneously creates a calendar event with drydock-type so the event appears on the fleet-wide shared calendar. Two types are available: Scheduled (planned dockings with advance notice) and Unscheduled (emergency dockings that arise without advance planning). The lifecycle follows a linear four-status path — Scheduled, Started, Finished, Deprecated — with Deprecated used for cancelled events without losing the record. A single inbox notification with VeryHigh priority fires when a drydock is completed, ensuring stakeholders are immediately informed. Date fields distinguish between the scheduled date (planned), the estimated date (current working estimate), and the actual started date. Editing a scheduled drydock's date deletes and recreates the calendar event via the calendar integration — the calendar always reflects the current committed date, not the original plan. Deleting a scheduled drydock removes both the calendar event and its metadata, leaving no orphaned records in the calendar system. The inline-editable title, shipyard assignment, and office assignee fields are all patchable after creation through eight dedicated field update modes in the update modes. - Sequential project ID with vessel, year, and sequence - Scheduled and Unscheduled drydock types - Four-status lifecycle: Scheduled → Started → Finished → Deprecated - Automatic calendar event creation on scheduling - VeryHigh-priority inbox notification on completion - **7-Type Task Management System**: Every piece of work performed during a docking event is recorded as a drydock task. Seven task types cover every source: Maintenance (deferred PMS items), Deficiency (open deficiency records), Non-Conformity (non-conformity records), Technical Finding (technical findings from audits), Predefined (reusable specification items from the predefined task library), Enquiry (deferred enquiry items), and Other (manually specified ad-hoc work). Each type carries its own status lifecycle: Not Started, Started, Completed, and optionally Deleted for administrative removal. Tasks created from cross-module postponements automatically link back to the originating record — the drydock task carries the source module's document ID and type, creating a bidirectional traceability chain. Manually adding a task requires only a title and category; the system assigns a unique identifier, sets the initial status to Not Started, and emits a task creation event. Bulk task insertion from predefined templates uses batch write operations for guaranteed consistency — all-or-nothing insertion of an entire specification set. - Maintenance, Deficiency, Non-Conformity, Technical Finding, Predefined, Enquiry, Other - Not Started → Started → Completed task status machine - Bidirectional link to originating module record - Bulk insertion from predefined task library (batch write) - Cross-module postponement creates tasks automatically - **14-Category Task Classification**: Every drydock task is classified into one of 14 categories that represent the major work areas of a docking event: Drydocking, Hull, Tank, Deck, Cargo, Engine, Auxiliary Machinery, Electrical, Piping, Safety Equipment, Navigation, Communication, Accommodation, and Other. This classification drives both the task organization within the drydock record and the four-group PDF export that separates tasks by type for yard handover. Categories are assigned at task creation and can be changed throughout the task lifecycle. The category classification is independent of the task type — a Maintenance task, a Deficiency task, and a Predefined task can all carry the same category. Fleet-wide analytics can aggregate drydock work by category across multiple docking events to reveal patterns in where the most effort, cost, and delays concentrate. - Drydocking, Hull, Tank, Deck, Cargo, Engine, Auxiliary Machinery - Electrical, Piping, Safety Equipment, Navigation, Communication - Accommodation, Other — 14 categories total - Drives PDF export grouping and fleet-wide analytics - Independent of task type — any source gets any category - **Predefined Task Library**: The Predefined Task Library provides a reusable template system for standard drydock specification items. Technical superintendents create predefined task templates with a title, description, and category. These templates are stored at the company level and are available for selection when adding tasks to any drydock project across the fleet. When adding predefined tasks, the user selects from the library and the system creates full drydock task records by copying the template data. The bulk insertion operation uses a batch write to insert all selected tasks and their corresponding event records in a single database round trip. This eliminates the need to manually re-enter standard work items for each docking event, and ensures that the standard docking specification is applied consistently across sister ships. - Company-level reusable task templates - Title, description, and category per template - Bulk add to any drydock project across the fleet - Batch write for guaranteed multi-task insertion - Standard docking spec applied consistently across sister ships - **Dual Rich-Text Documentation**: Every drydock task carries two independent rich-text fields with full formatting support: Details (the pre-work scope specification describing what needs to be done) and Report (the post-work completion narrative describing what was actually done). Both fields are stored as separate cloud storage objects with a field-level discriminator in the cloud storage key — neither field can overwrite the other. Content-based deduplication prevents redundant cloud writes when predefined task content is copied across multiple tasks. At the drydock project level, a third independent rich-text field — the Final Report — provides a single narrative document summarizing the entire docking event. The three-tier documentation structure (task details, task reports, project final report) gives superintendents a clean separation between planning documentation, execution records, and the summary narrative that accompanies the project closure. - Rich-text Details field (pre-work scope specification) - Rich-text Report field (post-work completion narrative) - Drydock-level Final Report for project summary - All three fields stored as independent cloud objects - Content-based deduplication prevents redundant writes - **Task Cost & Expenditure Tracking**: Every drydock task carries two cost fields: estimated cost (the budget figure captured at specification time) and actual cost (the real expenditure captured at completion). Both fields support currency codes for multi-currency tracking across international shipyard engagements. A subcontractor name and reference field on each task records the responsible yard vendor for the work item. Expenditure records created from drydock task invoicing receive a sequential PO number via a guaranteed unique sequence counter. The format uses the current year, the vessel identifier, and a per-year-per-vessel counter that increments without gaps or collisions. The 5-Widget Dashboard Suite includes a dedicated widget that surfaces completed tasks with no linked invoice — serving as a post-docking financial reconciliation checklist to ensure no work item escapes the cost record. - Estimated cost and actual cost per task with currency codes - Subcontractor name and reference fields - Sequential PO number with guaranteed unique counter - Dashboard widget flags completed tasks with no invoice - Multi-currency support for international yard engagements - **Cross-Module Postponement Aggregation**: When items in other modules are deferred to a drydock period, they automatically surface as tasks in the drydock record. Postponed PMS maintenance logs with DryDock postponement type, deferred Deficiency records, deferred Non-Conformity records, deferred Technical Finding records, and deferred Enquiry records all create corresponding drydock task entries with the appropriate task type and a bidirectional reference to the originating record. Date change operations on a drydock's scheduled or estimated date trigger a cascade that propagates the new date to every linked postponed item across all five source modules. The cascade is executed server-side as a coordinated update across all linked records within the same request, ensuring consistency across all originating modules without client-side coordination. This means the drydock work scope assembles itself from operational data — no manual re-entry of deferred items, and no risk of date drift between the drydock plan and the originating module records. - PMS, Deficiency, Non-Conformity, Technical Finding, Enquiry postponements - Auto-created drydock task with bidirectional link - Date change cascades to all linked source module records - Server-side coordinated update in single request - Work scope assembles itself from operational data - **CRM Shipyard Integration**: Every drydock record can be linked to a shipyard company managed through Navatom's CRM module. The shipyard field references a CRM company record, providing the yard's full contact details, location, and historical engagement record directly from the drydock project view without maintaining a separate vendor list. This integration means that when a drydock is scheduled, the superintendent assigns a shipyard from the company's existing CRM database rather than typing a free-text name. Fleet-wide analytics can aggregate drydock history by shipyard, revealing which yards handle the most projects, which yard relationships deliver the best cost outcomes, and which yards have the deepest experience with specific vessel types. - Shipyard field references CRM company record - Full contact details from CRM without separate vendor list - Fleet-wide drydock history aggregated by shipyard - Yard performance and cost analysis across docking events - **Calendar Integration**: The calendar integration engine manages a three-operation lifecycle: CREATE (on drydock scheduling — inserts a calendar event with metadata), REBUILD (on date edit — deletes existing event and creates a fresh record with updated dates), and DELETE (on drydock deletion — removes both the calendar event and its metadata). Every drydock appears on the fleet-wide shared calendar alongside other module events such as audits and surveys. The calendar event carries the drydock's drydock-type identifier, enabling filtered calendar views that show only docking events. Calendar integration is fully automatic — no manual calendar entry is needed, and date changes propagate instantly. This ensures that fleet planners always have an accurate picture of when vessels will be out of service for docking, without cross-referencing separate scheduling spreadsheets. - Calendar engine: CREATE, REBUILD, DELETE lifecycle - Calendar event with metadata for each drydock - Date edits auto-rebuild the calendar event - Deletion removes both event and metadata — no orphans - Filtered calendar views for docking events only - **Three-Panel Drydock Detail View**: The drydock detail view provides a three-panel layout that gives superintendents complete project visibility from a single screen. The west sidebar contains the definition fields — project ID, type (Scheduled/Unscheduled), status, three date fields (scheduled date, estimated date, started date, finished date), all inline-editable for authorized users, plus the Assignees panel listing office team members assigned to the project. The panel title is directly editable inline without navigating to a separate edit form. The center panel provides six tabs covering the full project scope: Tasks (all tasks with type indicators and status), Maintenance (filtered to Maintenance tasks only), Issues (filtered to Deficiency/Non-Conformity/Technical Finding types), Enquiries (filtered to Enquiry tasks), Report (the Final Report editor), and Invoices (the expenditure table linked to all tasks). The east dock panel provides Comments (threaded project-level conversation), Attachments (drydock-level file evidence), and Events (the real-time 22-event drydock-level audit log). This three-panel architecture gives superintendents everything — scope, cost, narrative, and audit trail — without navigating away from the project record. - West: definition fields, dates, assignees (inline-editable) - Center: Tasks, Maintenance, Issues, Enquiries, Report, Invoices tabs - East dock: Comments, Attachments, Events (22-event log) - Six-tab center panel covers full project scope - Superintendent sees scope, cost, narrative, and audit from one screen - **Three-Panel Task Detail View**: The task detail view mirrors the drydock detail view's three-panel structure adapted for individual work items. The west sidebar contains two sections: Information (category, scheduled dates, task status, type badge showing which source module the task originated from) and Expenditures (estimated cost, actual cost with currency codes, subcontractor name and reference), plus the Assignments panel showing ship-side and office-side assignees separately. Start Task and Complete Task action buttons are prominently placed, with the task status lifecycle enforcing the Not Started → Started → Completed transition sequence. The center panel provides three tabs: Description (the Details editor for pre-work scope specification), Report (the completion Report editor for post-work narrative), and Invoices (the PO-linked expenditure records for this task). The east dock panel provides the same Comments, Attachments, and Events tabs as the parent drydock view, but scoped to the task level and drawing from the 25-event task-level event type set. This separation between the task's east dock and the parent drydock's east dock ensures that task-specific comments and attachments are organized independently from the project-wide collaborative record. - West: Information, Expenditures, Assignments panels - Center: Description, Report, Invoices tabs - East dock: Comments, Attachments, Events (25-event log) - Start Task and Complete Task actions with status enforcement - Ship-side and office-side assignees shown separately - **47-Event Audit Trail**: Every action on a drydock project or its tasks is recorded as an immutable event in a tamper-proof log. The system defines 22 drydock-level event types covering: creation, type change, status transitions (schedule, start, complete, delete/deprecate), and individual field updates for title, start date, scheduled date, estimated date, shipyard, final report content, type, and office assignees. Additionally, comment operations (create, edit, delete) and attachment operations (add, edit, remove) are each their own distinct event type at the drydock level, producing a second-by-second narrative of every modification to the project record. The task-level event log adds 25 more event types covering task creation, status transitions (start, complete), category change, date changes, estimated cost, actual cost, subcontractor updates, ship and office assignee changes, description content changes, report content changes, and the same comment and attachment operation events scoped to the task. This 47-event total across both levels means that the complete drydock event history — from scheduling the project through closing the final task invoice — is preserved as a tamper-evident, immutable record available for class society inspection, internal compliance review, and contract dispute resolution. - 22 drydock-level event types (creation, status, field updates, comments, attachments) - 25 task-level event types (creation, status, cost, assignees, content, comments) - Tamper-proof, immutable — no events can be modified or deleted - Available in east dock Events tab on both detail views - Tamper-evident record for class society and compliance inspection - **5-Widget Dashboard Suite**: Navatom Drydock provides five dedicated dashboard widgets that give fleet managers and technical superintendents real-time visibility into docking project status without navigating into individual drydock records. The first widget — My Active Drydocks — renders as both a count (active drydocks assigned to the current user) and a detailed table (the underlying list with status, vessel, and shipyard). The second and third widgets — My Open Tasks and My Open Issues — show the user's open task backlog and issue-type tasks respectively. The fourth widget — My Maintenance Tasks — surfaces maintenance-type tasks specifically, giving technical superintendents a dedicated view of PMS-deferred work awaiting action in active dockings. The fifth widget — Completed Without Invoice — identifies completed tasks that have not yet been linked to an expenditure record, serving as a post-docking financial reconciliation tool. All five widgets are configurable for dashboard placement alongside other module KPI widgets. - My Active Drydocks: count + detailed table - My Open Tasks: open task backlog - My Open Issues: issue-type tasks - My Maintenance Tasks: PMS-deferred work - CompletedNoInvoice: financial reconciliation widget - **Drydock Print & PDF Export**: The drydock module includes a formatted PDF export that generates a formatted drydock specification document for yard handover. The export organizes tasks into four type-based groups — standard work items, maintenance-deferred items, issue-deferred items, and enquiry-deferred items — giving the yard a structured view of the complete work scope organized by origin. Each task in the export includes its title, category, description, status, cost estimates, and subcontractor assignment. The document header carries the drydock project identifier, vessel name, shipyard, scheduled dates, and assigned superintendent. This print-ready format eliminates the need to manually compile docking specifications from separate systems and ensures the yard receives a complete, authoritative work scope document. - Formatted PDF generation for yard handover - Four type-based task groups: standard, maintenance, issues, enquiries - Header: project ID, vessel, shipyard, dates, superintendent - Per-task: title, category, description, cost, subcontractor - Single authoritative document replaces fragmented spec files **Technical abilities:** - **High-Performance Data Grids with Multi-View Filtering**: All list views — Ongoing drydocks, Scheduled drydocks, Archive, and task lists within each drydock — use high-performance data tables with server-side pagination. Multi-view filtering allows switching between full task lists and filtered subsets (Maintenance, Issues, Enquiries) without reloading the underlying data model. Fleet-scale performance is maintained regardless of task count. - **Cloud-Backed Rich Text Storage for Dual Document Fields**: Task Details and Task Report are stored as two independent cloud storage objects with a field-level discriminator in the storage path — neither field can overwrite the other. The drydock Final Report is a third independent cloud storage object at the project level. All three fields use content-based deduplication to prevent redundant writes when predefined task content is copied, and content is retrieved from cloud storage on demand rather than stored in the database. - **Calendar Event Lifecycle Engine**: The calendar integration engine manages a three-operation lifecycle: CREATE (on drydock scheduling — inserts a calendar event with metadata), REBUILD (on date edit — deletes existing event and creates a fresh record with updated dates), and DELETE (on drydock deletion — removes both the calendar event and its metadata). This engine ensures the fleet calendar is always consistent with the drydock module state without manual synchronization. - **Cross-Module Postponement Cascade**: Date change operations on a drydock's scheduled or estimated date trigger a cascade that propagates the new date to every linked postponed item across five modules: PMS maintenance logs, Deficiency records, Non-Conformity records, Technical Finding records, and Enquiry records. The cascade is executed server-side as a coordinated update across all linked records within the same request, ensuring consistency across all originating modules without client-side coordination. - **Sequential PO Number Generation**: Expenditure records created from drydock task invoicing receive a sequential PO number via a guaranteed unique sequence counter. The format uses the current year, the vessel identifier, and a per-year-per-vessel counter that increments without gaps or collisions. The guaranteed unique counter prevents duplicate PO numbers even under concurrent invoicing operations, satisfying bookkeeping uniqueness requirements. - **Batch Task Insertion Engine**: Adding predefined tasks to a drydock uses a batch write operation that inserts all selected task documents and all corresponding event records in a single database round trip. The batch operation is all-or-nothing — if any task fails validation, the entire batch is rejected. This design ensures that large specification imports are both instantaneous for the user and atomic for the database. **Benefits:** - **Every Drydock Item Tracked from Plan to Invoice**: From the moment a drydock is scheduled through task specification, work execution, cost capture, and final report sign-off, Navatom Drydock maintains one continuous record. Estimated costs are captured at task creation, actual costs at completion, PO numbers at invoicing — the complete financial lifecycle of every work item is traceable without switching systems or reconciling separate spreadsheets. - **Cross-Module Visibility Without Duplicate Entry**: Postponed PMS maintenance items, deferred deficiencies, non-conformities, technical findings, and enquiries auto-surface as drydock tasks the moment they are deferred in their originating modules. The work scope assembles itself from operational data. Date changes cascade back to source modules automatically. No manual re-entry, no forgotten items, no date drift between systems. - **Fleet-Wide Calendar Integration**: Every drydock event appears on the shared fleet calendar automatically. Date changes propagate instantly. Filtered calendar views show only docking events across the fleet. Fleet planners always know when vessels will be out of service without cross-referencing separate scheduling spreadsheets or emailing superintendents for updates. - **Controlled Cost Tracking with Expenditure Integration**: Estimated and actual costs tracked per task with multi-currency support, sequential PO numbers generated atomically for invoicing, and a dedicated dashboard widget that flags completed tasks without linked expenditures. Financial reconciliation becomes a systematic process, not a manual chase through paper trails after the vessel leaves the yard. - **Printable Drydock Reports for Yard Coordination**: The PDF export produces a structured drydock specification document organized by task type for yard handover. Each task includes its title, category, description, cost estimates, and subcontractor assignment. The yard receives one authoritative document covering the complete work scope — eliminating back-and-forth emails and fragmented specification files. **FAQ:** - **How does drydock scheduling integrate with the fleet calendar?** — When a drydock is scheduled, the system automatically creates a calendar event with drydock-type via the calendar integration engine. The event appears on the fleet-wide shared calendar alongside audit and survey events. If the drydock's scheduled date is changed, the calendar event is automatically deleted and recreated with the new date — the calendar always reflects the current plan. Deleting a drydock removes both the calendar event and its metadata, leaving no orphaned records. Two drydock types are supported: Scheduled (planned) and Unscheduled (emergency), both following the same calendar integration pattern. - **How do postponed PMS, deficiency, and enquiry items appear in the drydock?** — When an item in any of five modules (PMS, Deficiency, Non-Conformity, Technical Finding, Enquiry) is deferred to a drydock period, the system automatically creates a drydock task with the corresponding task type and a bidirectional reference to the originating record. The drydock work scope assembles itself from operational data. When the drydock's scheduled or estimated date changes, a server-side cascade propagates the new date to every linked postponed item across all five source modules in a single coordinated update, ensuring date consistency without manual coordination. - **How are drydock task costs tracked and reconciled?** — Every drydock task carries two cost fields — estimated cost (budget) and actual cost (real expenditure) — with currency code support for multi-currency yard engagements. A subcontractor name and reference field records the responsible yard vendor. Expenditure records receive sequential PO numbers via a guaranteed unique counter that prevents duplicate numbers under concurrent operations. The Completed Without Invoice dashboard widget flags completed tasks with no linked expenditure, providing a systematic post-docking financial reconciliation checklist. - **What documentation is generated for yard handover?** — The PDF export generates a formatted drydock specification document organizing tasks into four type-based groups: standard work items, maintenance-deferred items, issue-deferred items, and enquiry-deferred items. Each task shows its title, category, description, status, cost estimates, and subcontractor assignment. The document header includes the project identifier, vessel name, shipyard, dates, and assigned superintendent. Additionally, each task carries dual rich-text documentation — Details (pre-work scope) and Report (post-work narrative) — stored independently in the cloud. - **What audit trail is available for class society inspection?** — The system defines 47 distinct event types — 22 at the drydock project level and 25 at the task level. Drydock-level events cover creation, type changes, all four status transitions, and individual field updates for title, dates, shipyard, final report, and assignees, plus comment and attachment operations. Task-level events cover creation, status transitions, category changes, date and cost updates, assignee changes, content changes, and comment/attachment operations. All events are tamper-proof and immutable — no event can be modified or deleted after recording. The complete history is available in the east dock Events tab on both drydock and task detail views. ### Consumption & Waste (CAW) URL: https://navatom.com/products/consumption-and-waste Monitor fuel consumption, waste management, and environmental compliance across the fleet. Stage: production Category: Operation Deployment: office, ship Navatom Consumption & Waste is the fleet-wide fuel, lubricant, freshwater, and waste management platform — giving engineers, masters, and shore-side operations a single system of record for every consumable and waste stream onboard. It replaces logbook entries, emailed noon reports, and disconnected spreadsheets with structured, category-aware tracking that links directly to voyage data and CO2 emission calculations. Built around 24 fuel and lubricant types — 8 fossil fuels (MGO, MDO, IFO, MFO, HFO, LFO, LNG, LPG), 2 sustainable fuels (Ethanol, Methanol), and 10+ lubricant grades — each carrying its own CO2 conversion factor for EEOI compliance. Ten consumption and waste categories cover the full operational spectrum: Residual and Distillate Fuels, Lubricants, Additives, Fresh Water, Technical Water, Sludge, Dirty Oil, Bilge, and Garbage. Five transaction log types (Operational, Loss, Addition, Offboard, Waste) and five units of measurement (MT, M³, Litre, KG, Gallon) capture every movement with precision. Rank-based access control ensures engine officers manage fuel and lubricant records while deck officers handle water and waste. Voyage integration via noon reports links consumption data to sailing states for speed-consumption analytics. Fleet-level dashboards correlate fuel use across vessels, voyages, and time periods — turning raw bunker data into actionable efficiency intelligence that scales from a single vessel to a global fleet. **Key stats:** - 24 Fuel & Lubricant Types - 10 Tracking Categories - 5 Transaction Log Types - 16 Auditable Event Types **Features:** - **24 Fuel & Lubricant Types**: Track every fuel and lubricant grade your fleet uses with 24 built-in consumable types. Eight fossil fuels — MGO, MDO, IFO, MFO, HFO, LFO, LNG, and LPG — cover the full range of marine propulsion and auxiliary fuels. Two sustainable fuels — Ethanol and Methanol — support the transition to alternative energy sources. Ten lubricant grades — Engine Oil, Cylinder Oil, System Oil, Hydraulic Oil, Gear Oil, Air Compressor Oils, Refrigeration Oils, Gas Compressor Oils, Bearing and Circulating Oils, and Turbine Oils — cover every mechanical system onboard. Each type carries a predefined CO2 conversion factor (CF) enabling automatic emission calculation without manual lookup or configuration. - 8 fossil fuels (MGO, MDO, IFO, MFO, HFO, LFO, LNG, LPG) - 2 sustainable fuels (Ethanol, Methanol) - 10+ lubricant grades (Engine, Cylinder, Hydraulic, etc.) - Per-type CO2 conversion factors (CF) - Ready for alternative fuel transition - **10 Consumption & Waste Categories**: Organize all consumables and waste streams into ten structured categories that mirror operational reality. Five consumable categories — Residual and Distillate Fuels, Lubricants, Additives, Fresh Water, and Technical Water — cover every input your vessels require. Four waste categories — Sludge, Dirty Oil, Bilge, and Garbage — track every output that requires disposal or offloading. Each category carries its own storage rules (single or multiple items per ship), rank-based access authorization, and unit of measurement defaults. Category-specific configuration ensures that engine officers manage fuel and lubricant records while deck officers handle water and waste — reflecting the real division of responsibility onboard. - 5 consumable categories (Fuels, Lubricants, Additives, Water) - 4 waste categories (Sludge, Dirty Oil, Bilge, Garbage) - Category-specific storage rules - Rank-based access per category - Unit of measurement defaults - **Five Transaction Log Types**: Record every consumable movement with five purpose-built transaction types. Operational logs capture daily consumption during normal vessel operations. Loss logs document unexpected depletion — leaks, spills, or measurement discrepancies. Addition logs record bunkering, freshwater loading, and lubricant top-ups. Offboard logs track transfers to shore facilities, barges, or other vessels. Waste logs record sludge discharge, bilge water processing, and garbage disposal. Each transaction type captures quantity, date, remarks, and the responsible officer — building a complete, categorized ledger of every consumable movement. - Operational — daily consumption - Loss — spills, leaks, discrepancies - Addition — bunkering & top-ups - Offboard — transfers to shore/barge - Waste — sludge, bilge, garbage disposal - **Five Units of Measurement**: Measure consumables and waste in the unit that matches each category and operational context. Five supported units — Metric Tonnes (MT), Cubic Metres (M³), Litres, Kilograms (KG), and Gallons — cover every measurement standard used across global maritime operations. Unit assignment is managed per item, ensuring that fuel quantities are tracked in MT while lubricant volumes use Litres and freshwater uses M³. Consistent unit enforcement across the fleet eliminates conversion errors, enables accurate aggregation in analytics, and ensures regulatory reports use the correct measurement basis. - Metric Tonnes (MT) for fuels - Cubic Metres (M³) for water - Litres for lubricants - Kilograms (KG) and Gallons - Consistent unit enforcement fleet-wide - **CO2 Emission Calculation**: Calculate CO2 emissions automatically from fuel consumption data using per-fuel-type conversion factors (CF). Every one of the 24 fuel types carries its own CF value, enabling precise emission calculation without manual lookup tables or external spreadsheet formulas. The system supports Energy Efficiency Operational Indicator (EEOI) calculation by linking fuel consumption to voyage distance and cargo data. Fleet managers can track emission intensity per voyage, per vessel, and across the entire fleet — providing the data foundation for IMO DCS, EU MRV, and CII compliance reporting. - Per-fuel CO2 conversion factors (CF) - Automatic EEOI calculation - IMO DCS & EU MRV compliance - CII reporting data foundation - Voyage-linked emission intensity - **PMS Equipment Integration**: Link consumable items directly to the Planned Maintenance System equipment hierarchy. Attach specific fuel types to main engines, generators, and boilers. Connect lubricant grades to the machinery that consumes them — cylinder oil to main engine cylinders, hydraulic oil to deck cranes, gear oil to reduction gearboxes. Equipment integration creates a two-way relationship: engineers can see which consumables are associated with each piece of equipment, and consumption records automatically reference the equipment context. This linkage drives predictive maintenance insights — correlating lubricant consumption patterns with equipment condition and maintenance schedules. - Link consumables to PMS equipment hierarchy - Fuel-to-engine association - Lubricant-to-machinery mapping - Two-way equipment-consumable visibility - Predictive maintenance correlation - **Voyage & Noon Report Integration**: Capture consumption data directly from voyage noon report forms, linking every fuel entry to the vessel's sailing state at the time of recording. When engineers submit noon reports during a voyage, consumption figures are automatically saved as CAW transaction logs with full voyage context — departure port, arrival port, sailing mode, and distance. This integration eliminates double entry between the voyage reporting and consumption tracking workflows. Noon report consumption data flows into the CAW module for analytics, while the voyage module receives the fuel data it needs for speed-consumption correlation and EEOI calculation — a single entry powering multiple operational insights. - Consumption captured from noon reports - Automatic voyage context linkage - Sailing state preservation (port, speed, mode) - Eliminates double entry - Feeds speed-consumption analytics - **Rank-Based Access Control**: Enforce proper authority over consumable records with category-specific rank authorization. Engine officers — Chief Engineer, Second Engineer, and engine room ratings — manage fuel, lubricant, and additive categories. Deck officers — Master, Chief Officer, and deck ratings — manage fresh water, technical water, and waste categories. Rank-based access reflects the real division of responsibility onboard: the Chief Engineer owns bunker management while the Master oversees water and waste compliance. The system prevents unauthorized modifications, ensures accountability, and satisfies ISM Code requirements for clear responsibility assignment in safety-critical operations. - Engine officers manage fuel & lubricants - Deck officers manage water & waste - Category-specific authorization - ISM Code responsibility compliance - Server-side enforcement on every write - **Daily Amount Tracking**: Track consumption at daily granularity with automatic delta calculation between today's amount and the running total. Every consumable item maintains both a current total quantity (ROB — Remaining on Board) and a daily operational amount, enabling engineers to monitor daily burn rates and identify anomalies immediately. The per-date tracking model supports historical queries — look up the exact ROB for any item on any past date. Daily deltas feed into trend analysis, enabling shore management to spot overconsumption before it becomes a supply problem. The system highlights significant daily variances against expected consumption rates for proactive fleet management. - Daily delta vs. running total (ROB) - Per-date historical queries - Anomaly detection on daily variances - Trend analysis for consumption rates - Proactive overconsumption alerts - **Speed-Consumption Analytics**: Correlate vessel speed modes with fuel consumption to optimize voyage economics. The analytics engine cross-references CAW data with voyage sailing states, producing speed-consumption curves for Eco and Normal speed modes across Laden and Ballast conditions — the four key operational dimensions that determine fuel efficiency. Fleet managers can compare actual consumption against charter party guarantees, identify vessels that overconsume at specific speeds, and make data-driven decisions about optimal sailing speeds. The Eco/Normal × Laden/Ballast matrix provides a complete picture of each vessel's fuel performance envelope. - Eco/Normal speed mode correlation - Laden/Ballast condition matrix - Charter party guarantee comparison - Vessel-to-vessel benchmarking - Optimal speed recommendations - **Fleet Fuel Analytics**: Analyze fuel consumption patterns across your entire fleet with dedicated analytics dashboards. Per-voyage consumption breakdowns show fuel use by leg, port, and sailing mode. Per-ship consumption summaries enable vessel-to-vessel benchmarking. Yearly trend charts reveal long-term efficiency improvements or degradation. Five dedicated analytics handlers on the company side process consumption data into actionable intelligence — total consumption by fuel type, consumption per nautical mile, cost per voyage, emission intensity trends, and fleet-wide ROB status. Drill down from fleet overview to individual vessel to specific voyage for root-cause analysis. - Per-voyage consumption breakdowns - Per-ship consumption summaries - Yearly trend charts - Fleet-wide ROB status - 5 dedicated analytics handlers - **Comments & File Attachments**: Document every consumable record with threaded comments and multi-file attachments. Add remarks to explain unusual consumption events — a bunker quality issue, a tank measurement discrepancy, or a waste discharge operation. Attach supporting files: bunker delivery notes, fuel quality certificates, waste disposal receipts, and tank sounding records. File uploads are powered by Uppy.js for reliable multi-file handling with progress tracking. Every comment and file action (add, edit, remove) is recorded in the event log with full user attribution. The combination of structured transaction data and contextual documentation creates a complete record for regulatory compliance and operational review. - Threaded comments per consumable item - Multi-file upload via Uppy.js - Bunker delivery notes & certificates - Waste disposal receipts - Full event logging per action - **Storage Rule Configuration**: Configure whether each consumption category allows a single item or multiple items per ship. Single-item categories (e.g., Fresh Water) maintain one running total per vessel — simple and unambiguous. Multiple-item categories (e.g., Lubricants) allow separate tracking of each grade — Cylinder Oil, System Oil, Hydraulic Oil — with independent quantities and transaction histories. Storage rules are set at the category level and enforced fleet-wide, ensuring consistent data structure across all vessels. When a category is configured for single storage, the system prevents duplicate items. When configured for multiple storage, it allows unlimited items with clear identification by type and equipment association. - Single or multiple items per category - Fleet-wide consistency enforcement - Duplicate prevention for single-item categories - Unlimited items for multi-item categories - **Deprecation & Lifecycle Management**: Manage the full lifecycle of consumable items with active and deprecated status tracking. When a fuel type is phased out, a lubricant grade is replaced, or an additive is no longer used, mark the item as Deprecated rather than deleting it. Deprecated items retain their full transaction history for audit purposes while being hidden from active operational views. Restore capability allows previously deprecated items to be reactivated when needed — a fuel type that returns to service or a lubricant grade that is re-sourced. The lifecycle model ensures clean operational views without sacrificing historical data integrity, satisfying both daily usability and long-term record-keeping requirements. - Active & Deprecated item statuses - Deprecated items retain full history - Restore capability for reactivation - Clean operational views preserved - **Complete Audit Trail**: Every action within the Consumption & Waste module is recorded across 16 event types. Item-level events — ItemAdded, ItemDeprecated, RemarksEdited, RemarksRemoved — track the lifecycle of each consumable. Transaction events — LogAdded, LogEdited, LogDeleted — capture every quantity change with before-and-after values. Collaboration events — FileAdded, FileRemoved, CommentAdded, CommentEdited, CommentRemoved — document all supporting activities. Equipment events — AddEquipment, RemovedEquipment — track PMS linkage changes. Consumption-specific events — NewConsumption, AddConsumable, Offboard, NewWaste, and their edit variants — provide granular operational audit coverage. Every event carries full user attribution, timestamp, and contextual data. - 16 event types - Item lifecycle events (add, deprecate, remarks) - Transaction events (log add, edit, delete) - Equipment & collaboration events - Full user attribution per event **Technical abilities:** - **CO2 Emission Factor Engine**: Twenty-four fuel-specific CO2 conversion factor (CF) values are embedded in the system for automatic EEOI calculation. Each fuel type — from HFO to Methanol — carries its IMO-standard CF value, enabling emission computation without external lookup tables. The engine integrates with voyage distance data for per-nautical-mile emission intensity. - **Voyage-Integrated Consumption Logging**: Consumption entries captured during voyage noon reports are automatically linked to the vessel's SavedSailingState — preserving departure port, arrival port, sailing mode, speed, and distance context. This linkage powers speed-consumption correlation analytics and eliminates double entry between voyage and consumption workflows. - **Rank-Authorized Category Access**: Category-specific rank authorization enforces proper authority at the data level. Engine officers manage fuel, lubricant, and additive categories while deck officers manage water and waste. Authorization is checked on every write operation, preventing unauthorized modifications regardless of client-side UI state. - **Speed-Consumption Correlation Analytics**: Five dedicated analytics handlers compute speed-consumption correlations across the Eco/Normal × Laden/Ballast matrix. Per-voyage and per-ship breakdowns enable fleet managers to benchmark fuel efficiency across vessels, identify overconsumption patterns, and optimize sailing speed profiles for charter party compliance. - **Dual-Context Ship+Company Architecture**: The module operates across two contexts — ship-side with 8 action handlers for onboard operations, and company-side with 12 action handlers including 5 dedicated analytics endpoints. Both contexts share the same 7 core domain models and 2 support enums, ensuring data consistency between vessel and shore. - **Immutable Event Logging**: Sixteen event types capture every action in a tamper-proof log — from ItemAdded and NewConsumption to Offboard and NewWaste, including edit variants for full before-and-after tracking. The log powers audit trail compliance, real-time notifications, and operational analytics across the entire fleet. **Benefits:** - **24 Fuel & Lubricant Types with CO2 Emission Tracking**: Every marine fuel — from HFO and MGO to LNG and Methanol — is built in with its own CO2 conversion factor. Track consumption and calculate emissions from a single data entry, eliminating external spreadsheets and manual CF lookups. Your fleet is EEOI-ready from day one. - **Automatic Voyage Integration via Noon Reports**: Consumption data captured during voyage noon reports flows directly into CAW transaction logs with full sailing context. No double entry, no reconciliation — one entry in the noon report feeds both voyage analytics and consumption tracking simultaneously. - **Rank-Based Access Ensures Proper Authority**: Engine officers manage fuel and lubricants while deck officers handle water and waste — exactly as responsibility is divided onboard. The system enforces this division at the data level, ensuring accountability, preventing unauthorized changes, and satisfying ISM Code responsibility requirements. - **Speed-Consumption Analytics for Fuel Efficiency**: Correlate vessel speed modes (Eco/Normal) with fuel consumption across Laden and Ballast conditions. Compare actual performance against charter party guarantees, identify overconsumption, and make data-driven speed optimization decisions that directly reduce fuel costs and emissions. - **Scales from Single Vessel to Global Fleet**: Server-side analytics, secure company data isolation, and ship-office synchronization mean the system performs identically whether you manage one vessel or five hundred. Fleet-level dashboards aggregate consumption data across all vessels for centralized fuel management and emission reporting. **FAQ:** - **What types of fuel and consumables are tracked?** — The module tracks 24 fuel and lubricant types across 10 categories. Fuels include 8 fossil types (MGO, MDO, IFO, MFO, HFO, LFO, LNG, LPG) and 2 sustainable fuels (Ethanol, Methanol). Lubricants include 10+ grades — Engine Oil, Cylinder Oil, System Oil, Hydraulic Oil, Gear Oil, Air Compressor Oils, Refrigeration Oils, Gas Compressor Oils, Bearing and Circulating Oils, and Turbine Oils. Non-fuel categories include Additives, Fresh Water, Technical Water, Sludge, Dirty Oil, Bilge, and Garbage. - **How does CO2 emission calculation work?** — Every fuel type carries a predefined CO2 conversion factor (CF) based on IMO standards. When fuel consumption is recorded, the system automatically calculates CO2 emissions by multiplying the quantity consumed by the fuel-specific CF value. Combined with voyage distance and cargo data, the module computes the Energy Efficiency Operational Indicator (EEOI) for IMO DCS, EU MRV, and CII compliance reporting. - **How are consumption logs linked to voyages?** — When engineers submit consumption data through voyage noon report forms, the entries are automatically saved as CAW transaction logs linked to the vessel's sailing state — including departure port, arrival port, speed mode, and distance traveled. This linkage enables speed-consumption correlation analytics without any duplicate data entry. - **Who can record fuel and waste data?** — The module uses rank-based access control aligned with onboard responsibility divisions. Engine officers (Chief Engineer, Second Engineer, engine ratings) manage fuel, lubricant, and additive categories. Deck officers (Master, Chief Officer, deck ratings) manage fresh water, technical water, and waste categories. This authorization is enforced at the data level on every write operation. - **What analytics are available for fuel consumption?** — Five dedicated analytics handlers provide: per-voyage consumption breakdowns by fuel type and sailing mode, per-ship consumption summaries for vessel-to-vessel benchmarking, speed-consumption correlation curves across Eco/Normal × Laden/Ballast conditions, yearly trend analysis for long-term efficiency tracking, and fleet-wide ROB (Remaining on Board) status monitoring. All analytics support drill-down from fleet level to individual vessel to specific voyage. - **Is there an audit trail for all changes?** — Yes. Sixteen event types capture every action: item lifecycle events (ItemAdded, ItemDeprecated, RemarksEdited, RemarksRemoved), transaction events (LogAdded, LogEdited, LogDeleted), collaboration events (FileAdded, FileRemoved, CommentAdded, CommentEdited, CommentRemoved), equipment events (AddEquipment, RemovedEquipment), and consumption-specific events (NewConsumption, AddConsumable, Offboard, NewWaste) with their edit variants. Every event carries full user attribution and timestamp. ### Manuals (MAN) URL: https://navatom.com/products/manuals Create, distribute, and manage controlled manuals and procedures across the fleet. Stage: production Category: Documentation Deployment: office, ship Navatom Manuals is the controlled document management system built for maritime operations — covering ISM manuals, safety management system documentation, company policies, standard operating procedures, and third-party reference libraries in a single, cloud-synchronized platform. It replaces filing cabinets of ring-binders, scattered PDFs, and uncontrolled email attachments with a structured, version-controlled document hierarchy that ensures every crew member on every vessel reads the latest approved content. Built around three manual types (Simple PDF, Comprehensive Company, and Third Party), a hierarchical chapter-section-subsection structure, and a seven-stage content lifecycle with formal approval workflows, the module delivers the document control discipline that ISM Code and classification societies demand. A built-in collaborative document editor lets multiple authors work on the same section simultaneously with real-time visibility of changes, track-changes markup, and five revision classification types — all without leaving the platform. Ship-specific visibility controls ensure each vessel sees only the sections relevant to its type and trade area. Crew assignment and completion tracking confirm that every required person has read every required section. Three dashboard widgets monitor completion rates, average reading time, and approval queue depth — transforming document management from a compliance checkbox into a measurable fleet intelligence tool. With office-ship synchronization, manuals remain available and editable whether your vessel is alongside or mid-ocean. **Key stats:** - 3 Manual Types - 7 Content Lifecycle Stages - 5 Revision Types - 103 Server Actions **Features:** - **Three Manual Types**: Not all documents have the same complexity. Navatom supports three distinct manual types — Simple (PDF) for single-file uploads like third-party reference documents, Comprehensive (Company) for structured multi-chapter manuals with section-level version control, and Third Party for external document libraries that need tracking without internal editing. Simple manuals are uploaded as a single PDF and distributed as-is. Comprehensive manuals unlock the full hierarchical editor with chapters, sections, subsections, approval workflows, and collaborative editing. Third Party manuals provide a controlled repository for vendor documentation, classification society guidelines, and regulatory publications. - Simple (PDF) — single-file upload for quick distribution - Comprehensive (Company) — structured multi-chapter manuals with full editing - Third Party — controlled repository for external documents - Each type has its own workflow, editor, and management interface - **Hierarchical Document Structure**: Organize complex manuals with a four-level hierarchy — Manual, Chapter, Section, and Subsection. Each chapter contains ordered sections; each section can nest subsections. Custom ordering labels let you follow your organization's numbering scheme (1.2.3.a) rather than forcing a flat structure. Chapters and sections can be created, moved, and reordered without disrupting the version history of their content. The table of contents is generated automatically and updates in real time as sections are added, moved, or deprecated. Print the full table of contents or any chapter's section list as a formatted PDF. - Four-level hierarchy: Manual → Chapter → Section → Subsection - Custom ordering labels to match your numbering scheme (1.2.3.a) - Auto-generated table of contents updates in real time - Move and reorder sections without losing version history - Print table of contents or revision lists as formatted PDFs - **Built-in Collaborative Document Editor**: Edit manual sections directly in the browser with a full-featured document editor — no desktop software required. The editor supports rich formatting, tables, images, headers, lists, and page layout controls with the same fidelity as desktop word processors. Documents are saved automatically and continuously. Every editing session is secured with JWT token authentication and managed through a callback system that handles document persistence, force-save operations, and conflict resolution. The editor runs entirely within the platform — no external services, no file downloads, no version confusion. - Full rich-text editing: tables, images, headers, lists, page layout - Browser-based — no desktop software or plugins required - JWT-secured editing sessions with automatic save - Force-save and crash recovery for uninterrupted editing - Callback-based persistence for reliable document state management - **Real-Time Co-Authoring**: Multiple authors can work on the same section simultaneously with real-time visibility of each other's changes. Two collaboration modes adapt to different working styles: Fast Mode shows every keystroke from co-authors in real time, while Strict Mode locks the paragraph each author is editing to prevent conflicts on critical documents. Each collaborator's cursor and selections are visible in the editor with user attribution. An in-editor comment thread lets co-authors discuss changes without switching contexts. The system tracks who wrote what, when — every modification is attributed to a specific user for full accountability. - Fast Mode — see every keystroke from co-authors in real time - Strict Mode — paragraph locking prevents conflicts on critical documents - Live cursor and selection visibility with user attribution - In-editor comment threads for contextual discussion - Every modification attributed to a specific user with timestamp - **Seven-Stage Content Lifecycle**: Every section version follows a controlled lifecycle through seven stages — Draft, Waiting for Approval, Completed, Rejected, Released, Revised, and Deprecated. Only Released content is visible to crews on vessels. The lifecycle enforces that every change goes through review before reaching ship personnel. Draft versions can be edited freely by authors. When ready, the draft is sent for approval, moving to Waiting for Approval status. Reviewers can approve (Completed → Released) or reject (back to Draft with feedback). Released content can be revised, creating a new draft while the current version remains active. Deprecated versions are archived but never deleted. - Draft → Waiting for Approval → Completed → Released - Rejected content returns to Draft with reviewer feedback - Released content can be Revised (new draft, current version stays active) - Deprecated versions archived permanently, never deleted - Only Released content visible to ship crews - **Track Changes & Revision Classification**: Every modification to a section is tracked and classified into one of five revision types — Insertion (new content added), Deletion (content removed), Format Change (formatting modified), Style Definition Change (styles updated), and Moving (content relocated). This classification provides auditors and DPAs with a precise record of what changed between versions. Track changes markup highlights insertions, deletions, and modifications with user attribution and timestamps. Accept or reject individual changes during the review process. The revision classification drives compliance reporting — showing classification societies exactly what changed in each version and why. - Five revision types: Insertion, Deletion, Format Change, Style Change, Moving - Track-changes markup with user attribution and timestamps - Accept or reject individual changes during review - Revision classification drives compliance reporting - Classification societies see exactly what changed between versions - **Version History & Release Notes**: Every section maintains a complete version history with numbered versions, release timestamps, author attribution, and release notes. Browse any previous version, compare changes between versions, and understand the evolution of every document in your safety management system. Release notes document the rationale behind each revision — not just what changed, but why. Version numbers increment automatically on each release. The full history chain from first draft to current release is preserved permanently, providing the documentary evidence that ISM auditors require. - Complete version chain from first draft to current release - Numbered versions with auto-increment on each release - Release notes document the rationale behind each revision - Browse and compare any two versions side by side - Permanent audit trail for ISM compliance verification - **Multi-Stage Draft Approval Workflow**: Section drafts move through a structured approval pipeline: authors create and edit drafts, then submit for approval. Designated reviewers evaluate the content and either approve it for release or reject it with feedback. Approved content is released to the fleet; rejected content returns to the author for revision. The workflow enforces separation of duties — authors cannot self-approve. Approval and rejection actions record the reviewer's identity, timestamp, and comments. The approval queue dashboard widget shows reviewers how many sections await their attention, preventing bottlenecks in the publication pipeline. - Authors create drafts and submit for approval - Reviewers approve or reject with recorded comments - Separation of duties enforced — authors cannot self-approve - Approval queue dashboard widget prevents bottlenecks - Full audit trail of every approval and rejection decision - **Ship-Specific Visibility Control**: Control which manual sections are visible to each vessel in your fleet. Visibility can be set at the manual level (which ships can access the manual) and at the section level (which ships see specific sections within a manual). This ensures tanker-specific procedures don't appear on bulk carriers, and vice versa. When a manual is published, the system generates ship-specific views that include only the sections each vessel is authorized to see. Visibility changes take effect immediately through the synchronization pipeline without requiring a full manual republish. - Manual-level visibility: which ships can access the entire manual - Section-level visibility: which ships see specific sections - Tanker procedures appear only on tankers, bulk on bulk carriers - Visibility changes propagate immediately via synchronization - One-PDF export generates ship-specific consolidated documents - **Crew Assignment & Completion Tracking**: Assign manual sections to specific crew members or ranks and track who has read what. The assignment system records which personnel are required to read each section, and the completion tracker confirms when they have done so — with timestamps and acknowledgement records. Dashboard metrics aggregate completion rates across the fleet, identifying vessels or sections with low read-through rates. Shore management can see at a glance which crews are up to date on critical procedures and which need follow-up. Average reading time analytics help identify sections that may be too long or unclear. - Assign sections to specific crew members or ranks - Completion tracking with timestamps and acknowledgement records - Fleet-wide completion rate aggregation on dashboards - Average reading time analytics per section - Identify vessels and sections with low read-through rates - **Section-Level Comments & Annotations**: Add threaded comments to any section for collaborative review and feedback. Comments support replies, edits, and deletion — creating a structured discussion thread attached to the specific content being discussed. Comment threads persist across draft versions for continuity. Use comments during the approval process to provide specific feedback on content, request clarifications, or document review decisions. Comment history is preserved as part of the section's audit trail, providing evidence of the review process for compliance auditors. - Threaded comments attached to specific sections - Support for replies, edits, and deletion - Comment history preserved across draft versions - Used during approval process for structured feedback - Comment activity recorded in the audit trail - **Internal Cross-References**: Link related sections across different manuals and chapters with formal internal references. When section A references section B, the system maintains that link through version changes, section moves, and manual reorganizations. Cross-references create a navigable web of interconnected documentation. Cross-references are particularly valuable for ISM manual structures where safety procedures reference operational manuals, emergency plans reference crew training documents, and maintenance procedures reference equipment specifications. Broken references are detected automatically when sections are deprecated or removed. - Formal links between sections across manuals and chapters - References maintained through version changes and section moves - Broken references detected when sections are deprecated - Navigate between related procedures and specifications - Essential for ISM manual structures with regulatory cross-links - **PDF Export & One-PDF Consolidation**: Export any manual as a formatted PDF document with a single click. The export includes the table of contents, chapter structure, and all section content — formatted for printing, archival, or submission to classification societies and regulatory authorities. The One-PDF feature consolidates an entire manual into a single PDF per ship, including only the sections visible to that specific vessel. This ship-specific PDF can be stored onboard for offline reference, printed for bridge use, or submitted during port state control inspections. - Export any manual as a formatted PDF with table of contents - One-PDF consolidation per ship with visibility-filtered content - Ship-specific PDFs for offline bridge reference - Formatted for submission to classification societies - Print revision lists for controlled document registers - **50+ File Format Support**: Work with documents in over fifty file formats — including DOCX, XLSX, PPTX, ODT, CSV, TXT, and PDF. The built-in conversion engine transforms documents between formats automatically, so your team can upload content in any format and the system handles the rest. Format conversion happens server-side with full fidelity — tables, images, headers, and formatting are preserved across conversions. Upload a Word document, edit it in the browser, and export as PDF without ever installing desktop software. - Native editing: DOCX, XLSX, PPTX, ODT - Additional formats: CSV, TXT, PDF, and 40+ more - Server-side conversion preserves formatting and layout - Upload in any format, edit in browser, export as PDF - No desktop software installation required - **Document Security & Permissions**: Control document access with granular permission levels — view-only, comment-only, review, edit, and full creator permissions. Restrict copying, downloading, and printing of sensitive documents. Digital watermarking tracks document origin and prevents unauthorized distribution. All document editing sessions are secured with JWT authentication and encrypted data transfer. Permission settings are enforced both in the editor and at the API level, ensuring that access controls cannot be bypassed. AES-256 encryption protects sensitive operational documents in storage. - Five permission levels: view, comment, review, edit, creator - Restrict copying, downloading, and printing per document - Digital watermarking for document origin tracking - JWT-authenticated editing sessions with encrypted transfer - AES-256 encryption for sensitive documents in storage - **Full-Text Search**: Search across all manuals, chapters, and sections with instant full-text search powered by a dedicated search index. Find specific procedures, policy references, or regulatory citations across your entire document library in seconds — regardless of how many manuals and sections your organization maintains. Search results are ranked by relevance and filtered by manual type, status, and ship assignment. The search index updates in real time as sections are created, modified, or released, ensuring that search results always reflect the latest approved content. - Instant search across all manuals, chapters, and sections - Elasticsearch-powered with real-time index updates - Results ranked by relevance, filterable by type and status - Customer-scoped indexes ensure complete data isolation - Search reflects latest approved content immediately on release - **Dashboard & Analytics**: Monitor your document management program with three dedicated dashboard widgets — Section Completion Rate tracks what percentage of assigned sections have been read by crews, Average Reading Time measures engagement with each section, and Approval Queue Depth shows how many sections are waiting for reviewer attention. Dashboard metrics aggregate across your entire fleet, with drill-down capability to individual vessels, manuals, and sections. Identify which manuals have the lowest completion rates, which sections take the longest to read, and where approval bottlenecks are slowing publication. Use the data to continuously improve your documentation program. - Section Completion Rate — percentage of assigned sections read - Average Reading Time — engagement metrics per section - Approval Queue Depth — sections waiting for reviewer attention - Fleet-wide aggregation with drill-down to individual vessels - Data-driven improvement of your documentation program - **Audit & Compliance Integration**: Link manual sections directly to audit checklist items in the Navatom Audit module. When auditors assess compliance with specific ISM Code requirements, they can reference the exact manual section that documents the relevant procedure — creating a direct, traceable link between your safety management system documentation and your audit program. This integration eliminates the manual cross-referencing that wastes hours during audits. Auditors see which manual sections support each checklist item, and DPAs can verify that every regulatory requirement is covered by approved, current documentation. Changes to linked manual sections automatically flag the associated checklist items for review. - Link manual sections to audit checklist items - Auditors reference exact sections during ISM assessments - Changes to linked sections flag associated checklist items - Direct traceability from regulatory requirement to documentation - Eliminates manual cross-referencing during audit preparation **Technical abilities:** - **Server-Side Document Grids with Advanced Filtering**: All manual, chapter, and section views use server-side pagination and filtering to handle thousands of documents without performance degradation. Filter by manual type, status, ship assignment, author, and date range with instant response times regardless of library size. - **Seven-Stage Content Lifecycle State Machine**: Section versions follow a formal state machine through Draft, Waiting for Approval, Completed, Rejected, Released, Revised, and Deprecated stages. Each transition enforces validation rules, records the actor and timestamp, and triggers downstream events including notifications and synchronization. - **JWT-Secured Document Editing Sessions**: Every collaborative editing session is authenticated and authorized via signed JWT tokens. The token carries document permissions, user identity, and session metadata — ensuring that only authorized personnel can edit, comment on, or view each document. - **Real-Time Collaborative Editing Engine**: The document editing engine supports concurrent multi-user editing with operational transformation for conflict resolution. A callback-based persistence model ensures that document state is saved continuously and recoverable after any interruption, including force-save for crash recovery. - **Elasticsearch Full-Text Indexing Pipeline**: Manual and section content is indexed in Elasticsearch for instant full-text search across the entire document library. The indexing pipeline processes content on creation, modification, and release — with customer-scoped indexes ensuring complete data isolation between organizations. - **Office-Ship Synchronization**: Manual data synchronizes between office and vessel deployments over satellite links with automatic conflict resolution. Vessels maintain a full local copy of all assigned manuals for offline access, with changes merging seamlessly when connectivity is restored. - **One-PDF Consolidation Engine**: The PDF engine compiles ship-specific manual versions by resolving visibility rules, ordering chapters and sections, and generating a single consolidated PDF per vessel. Per-ship PDF mappings are maintained and regenerated automatically when content or visibility changes. - **Immutable Event Logging**: Every action — creation, editing, approval, rejection, release, deprecation, assignment, and comment — is recorded in an append-only event log with full user attribution and timestamp. The log is tamper-evident and serves as the primary audit trail for regulatory compliance. **Benefits:** - **One Platform for Every Manual Type**: Simple PDF uploads, structured multi-chapter company manuals, and third-party reference documents all live in a single system. No more scattered file shares, email attachments, or separate tools for different document types. - **ISM-Compliant Document Control from Day One**: Seven-stage approval workflows, version history with release notes, revision classification, and immutable audit trails deliver the document control discipline that ISM Code, classification societies, and port state inspectors expect — without manual record-keeping. - **Real-Time Collaboration Without Third-Party Tools**: Multiple authors edit the same section simultaneously with a built-in collaborative editor — no file downloads, no version conflicts, no external software licenses. Track changes, comments, and co-authoring are all native to the platform. - **Ship Crews Always Read the Latest Version**: Office-ship synchronization, ship-specific visibility controls, and crew assignment tracking ensure that every vessel has the current approved content and every crew member reads what they need to read. Completion dashboards confirm it. - **Fleet-Wide Document Intelligence**: Dashboard widgets aggregate completion rates, reading times, and approval queue depth across your entire fleet. Identify documentation gaps, measure crew engagement, and continuously improve your safety management system with data — not assumptions. - **Scales from Single Vessel to Global Fleet**: Server-side pagination, Elasticsearch indexing, secure multi-tenant architecture, and office-ship synchronization mean the system performs identically whether you manage one vessel or five hundred. Grow your fleet without outgrowing your document management platform. **FAQ:** - **What types of manuals does the module support?** — Navatom Manuals supports three types: Simple (single PDF upload for quick distribution), Comprehensive (structured multi-chapter company manuals with section-level version control, approval workflows, and collaborative editing), and Third Party (a controlled repository for external documents like vendor manuals, classification society guidelines, and regulatory publications). Each type has its own workflow and management interface. - **How does collaborative editing work?** — The built-in document editor supports real-time multi-user editing directly in the browser. Two collaboration modes are available: Fast Mode shows every keystroke from co-authors in real time, while Strict Mode locks the paragraph each author is editing to prevent conflicts on critical documents. All changes are attributed to specific users with timestamps, and track-changes markup classifies every modification as an insertion, deletion, format change, style change, or content move. - **Can different ships see different manual sections?** — Yes. Visibility can be controlled at both the manual level (which ships can access the entire manual) and the section level (which ships see specific sections within a manual). This is essential for fleet operators with mixed vessel types — tanker-specific procedures appear only on tankers, bulk carrier procedures on bulk carriers, and common safety procedures on all vessels. The One-PDF export generates a ship-specific consolidated document that includes only the sections visible to that vessel. - **How does the approval workflow work?** — Section content follows a seven-stage lifecycle: authors create drafts, then submit for approval (Waiting for Approval). Designated reviewers evaluate the content and either approve it (Completed → Released) or reject it with feedback (back to Draft). Only Released content is visible to ship crews. Released content can be revised, creating a new draft while the current version stays active. Deprecated versions are archived permanently. The workflow enforces separation of duties — authors cannot self-approve. - **What file formats are supported?** — The editor supports over fifty file formats including DOCX, XLSX, PPTX, ODT, CSV, TXT, and PDF. Documents can be uploaded in any supported format and converted automatically for editing in the browser. Export to PDF is available for any manual or section. The conversion engine preserves formatting, tables, images, and layout across format changes. - **Does the module work offline on vessels?** — Yes. Vessels maintain a full local deployment with all assigned manuals available offline. Crews can read assigned sections, track their completion, and work with the latest synchronized content regardless of connectivity. When satellite connectivity is available, changes synchronize automatically between office and vessel with conflict resolution. - **How does the module integrate with audits?** — Manual sections can be linked directly to audit checklist items in the Navatom Audit module. During audits, assessors can reference the exact manual section that documents compliance with a specific ISM Code requirement. This creates a traceable link between your documentation and your audit program — eliminating manual cross-referencing and ensuring that every regulatory requirement is covered by approved, current documentation. ### Circulars (CIR) URL: https://navatom.com/products/circulars Distribute company circulars and notices with read-receipt tracking and acknowledgements. Stage: production Category: Documentation Deployment: office, ship Navatom Circulars is the fleet-wide circular distribution and compliance system for maritime operations — handling company notices, regulatory updates, operational directives, and third-party circulars with full version control, multi-stage approval workflows, and verified crew acknowledgement. It replaces email chains, untracked PDF attachments, and paper-based distribution logs with a structured, auditable digital pipeline that ensures every circular reaches the right crew at the right time. Built around two circular types (Document and PDF), a seven-stage definition lifecycle, and a formal approval workflow with send-to-approval, approve, reject, release, and re-release actions, the module delivers the controlled communication discipline that ISM Code and classification societies demand. A built-in document editor lets authors create and revise Word-based circulars directly in the browser, while PDF circulars can be uploaded and distributed as-is. Ship and rank-based distribution controls ensure each vessel and each crew position receives only the circulars relevant to them. Mandatory read tracking with per-rank completion monitoring and acknowledgement records confirms that every required person has read every required circular. Four dashboard widgets — total circulars, released this year, awaiting approval, and completed — transform circular management from an administrative checkbox into a measurable fleet intelligence tool. **Key stats:** - 2 Circular Types - 7 Definition Lifecycle Stages - 16 Auditable Event Types - 21 REST Endpoints **Features:** - **Two Circular Types**: Navatom supports two distinct circular types — Document (Word/DOCX) for rich-text circulars that need in-platform editing with formatting, tables, and images, and PDF for pre-formatted circulars that are uploaded and distributed as-is. Each type follows the same lifecycle and distribution workflow but with format-appropriate editing and viewing experiences. Document circulars unlock the full built-in editor for creating, revising, and formatting content directly in the browser. PDF circulars are uploaded as final-form files and distributed without modification — ideal for third-party regulatory notices, classification society bulletins, and external vendor communications. - Document (Word/DOCX) — full in-browser editing with rich formatting - PDF — upload and distribute pre-formatted circulars as-is - Both types follow the same seven-stage lifecycle and approval workflow - Format-appropriate editing and viewing experiences for each type - **Year-Counter-Version Numbering**: Every circular is identified by a structured numbering scheme combining year, sequential counter, and version — producing identifiers like "5 / 2024 v2" that are instantly recognizable and traceable. The counter increments automatically within each year, and the version number tracks revisions independently. This numbering system ensures that every circular in your fleet has a unique, human-readable identifier that conveys when it was issued, its sequence within the year, and which revision is current. The scheme mirrors the conventions that maritime professionals already use in paper-based circular registers, making the transition to digital seamless. - Structured identifiers: year / sequential counter / version (e.g. "5 / 2024 v2") - Counter auto-increments within each calendar year - Version number tracks revisions independently from the counter - Mirrors traditional maritime circular register conventions - **Seven-Stage Definition Lifecycle**: Every circular follows a controlled lifecycle through seven stages — Draft, Waiting for Approval, Completed, Rejected, Released, Revised, and Deprecated. Only Released circulars are distributed to vessels. The lifecycle enforces that every circular passes through formal review before reaching ship personnel. Draft circulars can be edited freely by authors. When ready, the draft is submitted for approval. Reviewers can approve (Completed → Released) or reject (back to Draft with feedback). Released circulars can be revised, creating a new version while the current one remains active. Deprecated circulars are archived but never deleted — maintaining a complete historical record. - Draft → Waiting for Approval → Completed → Released - Rejected circulars return to Draft with reviewer feedback - Released circulars can be Revised (new version, current stays active) - Deprecated circulars archived permanently, never deleted - Only Released circulars distributed to vessel crews - **Multi-Stage Approval Workflow**: Circulars move through a structured approval pipeline: authors create and edit drafts, then submit for approval using the SendToApproval action. Designated reviewers evaluate the content and either approve it for release or reject it with feedback. Approved circulars are released to the fleet; rejected circulars return to the author for revision. The workflow enforces separation of duties — authors cannot self-approve. The Release and Re-Release actions control when approved content reaches vessels. Every approval and rejection is recorded with the reviewer's identity, timestamp, and decision, providing a complete audit trail for regulatory compliance. - SendToApproval — submit draft for review - Approve or Reject with recorded reviewer identity and comments - Release and Re-Release control when content reaches vessels - Separation of duties enforced — authors cannot self-approve - Full audit trail of every approval and rejection decision - **Ship & Rank-Based Distribution**: Control exactly which vessels and which crew positions receive each circular through the DocumentationAssignment system. Assign circulars to specific ships in your fleet, then specify which onboard ranks are required to read the circular — from master and chief engineer to junior officers and ratings. Distribution assignments ensure that operational directives reach only the vessels they apply to, and that within each vessel, only the relevant crew positions are notified. A tanker-specific safety circular won't appear on your bulk carriers, and an engine-room directive won't burden deck officers. - DocumentationAssignment maps circulars to specific ships - OnBoardRanks targeting: master, chief engineer, officers, ratings - Vessel-specific circulars won't appear on unassigned ships - Distribution assignments modifiable after release - **Mandatory Read Tracking**: Mark circulars as read-required and track per-rank completion across your entire fleet. The system records which crew members have read the circular, when they acknowledged it, and whether all required ranks on each vessel have completed their reading — providing verifiable proof of communication. Acknowledgement records create an immutable chain of evidence showing who read what and when. Shore management can see at a glance which vessels have completed reading across all ranks and which need follow-up. The completed status is reached only when all required personnel across all assigned vessels have acknowledged the circular. - readRequired flag activates mandatory acknowledgement tracking - Per-rank completion monitoring on each assigned vessel - Acknowledgement records with crew identity and timestamp - Completed status reached only when all required personnel acknowledge - Fleet-wide completion aggregation on dashboards - **Version History & Document Diffing**: Every circular maintains a complete version history with numbered revisions, release timestamps, and author attribution. When a circular is revised, the system generates three types of diff documents — Word diff, PDF diff, and HTML diff — showing exactly what changed between the previous and current versions. Three-format diffing means reviewers can examine changes in whichever format suits their workflow. Word diffs show tracked changes with insertions and deletions markup. PDF diffs generate a visual comparison document. HTML diffs provide an interactive in-browser comparison view. The full version chain is preserved permanently for compliance auditing. - Complete version chain from first draft to current release - Word diff — tracked changes markup between versions - PDF diff — visual comparison document generation - HTML diff — interactive in-browser comparison view - All diffs preserved permanently for compliance auditing - **Built-in Document Editor**: Create and edit Word-based circulars directly in the browser with a full-featured document editor — no desktop software required. The editor supports rich formatting, tables, images, headers, lists, and page layout controls with the same fidelity as desktop word processors. Documents are saved automatically and continuously. The editor runs entirely within the platform — no external services, no file downloads, no version confusion. When you're ready to distribute, the circular is submitted for approval and released to the fleet without ever leaving the system. - Browser-based rich-text editing — no desktop software required - Tables, images, headers, lists, and page layout controls - Automatic continuous document saving - Edit, submit for approval, and release without leaving the platform - **Multi-Format Storage & Conversion**: Each circular can maintain simultaneous Word, PDF, and HTML versions. The built-in conversion engine transforms documents between formats on demand — upload a Word document, generate a PDF for distribution, and create an HTML version for in-browser viewing, all from a single source file. Format conversion happens server-side with full fidelity — formatting, tables, images, and layout are preserved across conversions. This means your circulars are always available in the format that each viewer needs, whether they're reading in the browser, printing onboard, or archiving for compliance. - Simultaneous Word, PDF, and HTML versions per circular - Server-side format conversion with full fidelity - Upload Word, generate PDF for distribution, HTML for viewing - Formatting, tables, and images preserved across conversions - **Custom Label & Categorization System**: Organize circulars with a flexible labeling system that adapts to your company's classification needs. Create, edit, and apply custom labels to categorize circulars by topic, department, urgency, regulation, vessel type, or any other dimension that matters to your operation. Labels enable fast filtering and retrieval across large circular libraries. Apply multiple labels to a single circular for cross-referenced categorization. The label system is fully user-defined — no predefined categories to work around, no limits on the number of labels you can create. - Create, edit, and apply custom labels to any circular - Categorize by topic, department, urgency, regulation, vessel type - Multiple labels per circular for cross-referenced categorization - Fully user-defined — no predefined categories to work around - **Comments & Collaboration**: Add threaded comments to any circular for collaborative review and feedback. Comments support adding, editing, and deletion — creating a structured discussion thread attached to the specific circular being reviewed. Comment threads persist across versions for continuity. Use comments during the approval process to provide specific feedback on content, request clarifications, or document review decisions. Comment history is preserved as part of the circular's audit trail, providing evidence of the review process for compliance auditors. - Threaded comments attached to specific circulars - Add, edit, and delete comments with full attribution - Comment threads persist across circular versions - Comment activity recorded in the 16-event audit trail - **Published, Unpublished & Deprecated Views**: Navigate your circular library through three dedicated list views — Published (released and active circulars currently distributed to the fleet), Unpublished (drafts and circulars in the approval pipeline), and Deprecated (archived circulars no longer in active distribution). Each view provides its own set of filters and sorting options appropriate to the circular status. The Published view focuses on distribution status and read completion. The Unpublished view highlights approval queue position and draft age. The Deprecated view provides historical search and reference access. - Published — active circulars currently distributed to the fleet - Unpublished — drafts and circulars in the approval pipeline - Deprecated — archived circulars for historical reference - Each view with dedicated filters and sorting options - **16-Event Audit Trail**: Every action on a circular is recorded in an append-only event log with full user attribution and timestamp. The system tracks 16 distinct event types covering the complete circular lifecycle — from initial creation through editing, approval, rejection, release, distribution, revision, and deprecation. The audit trail is tamper-evident and serves as the primary compliance record for regulatory inspections. Auditors can trace every circular's journey from draft to fleet-wide distribution with complete accountability for every decision and action along the way. - 16 distinct event types covering the complete circular lifecycle - Tracks creation, editing, approval, rejection, release, and deprecation - Full user attribution and timestamp on every event - Tamper-evident append-only log for regulatory compliance - Complete traceability from draft to fleet-wide distribution - **Dashboard & Analytics**: Monitor your circular program with four dedicated dashboard widgets — Total Circulars shows the size of your circular library, Released This Year tracks publication cadence, Awaiting Approval highlights review bottlenecks, and Completed confirms how many circulars have been read by all required personnel. Dashboard metrics aggregate across your entire fleet, providing shore management with a single-pane view of circular communication health. Identify which circulars are stuck in approval, which have low read completion, and whether your communication cadence meets organizational targets. - Total Circulars — size of your circular library - Released This Year — publication cadence tracking - Awaiting Approval — review bottleneck identification - Completed — circulars read by all required personnel - Fleet-wide aggregation with single-pane monitoring **Technical abilities:** - **Server-Side Circular Grids with Advanced Filtering**: All circular list views use server-side pagination and filtering to handle thousands of circulars without performance degradation. Filter by type, status, label, ship assignment, date range, and author with instant response times regardless of library size. - **Seven-Stage Definition Lifecycle State Machine**: Circular definitions follow a formal state machine through Draft, Waiting for Approval, Completed, Rejected, Released, Revised, and Deprecated stages. Each transition enforces validation rules, records the actor and timestamp, and triggers downstream events including notifications and synchronization. - **Three-Format Document Diffing Engine**: When a circular is revised, the system generates Word diff, PDF diff, and HTML diff documents automatically. Each diff format highlights insertions, deletions, and modifications between the previous and current version — providing reviewers with format-appropriate change visualization. - **Rank-Based Distribution & Read Verification**: The DocumentationAssignment system maps circulars to specific ships and onboard ranks (OnBoardRanks). Read tracking verifies per-rank completion with acknowledgement records, and the system aggregates completion status across the entire fleet to determine when a circular is fully completed. - **Office-Ship Synchronization**: Circular data synchronizes between office and vessel deployments over satellite links with automatic conflict resolution. Vessels maintain a full local copy of all assigned circulars for offline access, with changes merging seamlessly when connectivity is restored. - **Immutable Event Logging**: Every action — creation, editing, approval, rejection, release, distribution, revision, and deprecation — is recorded in an append-only event log with 16 tracked event types, full user attribution, and timestamps. The log is tamper-evident and serves as the primary audit trail for regulatory compliance. **Benefits:** - **Every Circular Reaches the Right Crew at the Right Time**: Ship and rank-based distribution controls, mandatory read tracking, and fleet-wide completion monitoring ensure that every circular is received, read, and acknowledged by exactly the personnel who need it — with verifiable proof for every communication. - **ISM-Compliant Circular Management from Day One**: Seven-stage approval workflows, version-controlled documents with three-format diffing, 16-event audit trails, and immutable logging deliver the controlled communication discipline that ISM Code, classification societies, and port state inspectors expect — without manual record-keeping. - **Version-Controlled Notices with Full Diff History**: Every revision generates Word, PDF, and HTML diffs showing exactly what changed. The complete version chain from first draft to current release is preserved permanently, providing the documentary evidence that regulatory auditors require. - **Verified Crew Acknowledgement Across Your Fleet**: Mandatory read tracking with per-rank completion monitoring and acknowledgement records confirms that every required person on every assigned vessel has read every required circular. Dashboard widgets show completion status at a glance. - **Scales from Single Vessel to Global Fleet**: Server-side pagination, advanced filtering, office-ship synchronization, and multi-tenant architecture mean the system performs identically whether you manage one vessel or five hundred. Grow your fleet without outgrowing your circular management platform. **FAQ:** - **What types of circulars does the module support?** — Navatom Circulars supports two types: Document (Word/DOCX) for rich-text circulars that can be created and edited directly in the built-in editor, and PDF for pre-formatted circulars that are uploaded and distributed as-is. Both types follow the same seven-stage lifecycle, approval workflow, and distribution system. Document circulars are ideal for company-authored notices that may go through multiple revisions, while PDF circulars are perfect for distributing third-party regulatory notices and vendor bulletins. - **How does the approval workflow work?** — Authors create circular drafts and submit them for approval using the SendToApproval action. Designated reviewers evaluate the content and either approve it (moving to Completed status) or reject it with feedback (returning to Draft). Approved circulars are released to the fleet via the Release action. If a released circular needs updating, the Re-Release action creates a new version while the current one remains active until the revision is approved. The workflow enforces separation of duties — authors cannot self-approve their own circulars. - **Can I target specific ships and crew ranks?** — Yes. The DocumentationAssignment system lets you assign each circular to specific ships in your fleet and specify which onboard ranks are required to read it. A tanker-specific operational directive can be targeted only to your tankers and only to the ranks that need to act on it — master, chief engineer, or any combination of positions. Distribution assignments can be modified after release without requiring a new version. - **How do I know crews have read the circular?** — Circulars can be marked as read-required, activating the mandatory read tracking system. The system records per-rank completion on each assigned vessel — showing which crew positions have acknowledged the circular and which are still pending. A circular reaches Completed status only when all required personnel across all assigned vessels have acknowledged reading. Dashboard widgets aggregate completion metrics across your fleet for at-a-glance monitoring. - **Does the module track changes between versions?** — Yes. When a circular is revised, the system automatically generates three types of diff documents — Word diff (tracked changes markup), PDF diff (visual comparison), and HTML diff (interactive browser-based comparison). Reviewers can examine changes in whichever format suits their workflow. The complete version history with all diffs is preserved permanently for compliance auditing. - **Does the module work offline on vessels?** — Yes. Vessels maintain a full local deployment with all assigned circulars available offline. Crews can read assigned circulars, acknowledge completion, and access the latest synchronized content regardless of connectivity. When satellite connectivity is available, changes synchronize automatically between office and vessel with conflict resolution. ### Certificates (CRT) URL: https://navatom.com/products/certificates Track vessel and crew certificates, expiry dates, and renewal workflows. Stage: production Category: Documentation Deployment: office, ship Navatom Certificates is the maritime certificate lifecycle platform — tracking every vessel certificate, class survey, statutory endorsement, and equipment inspection across your entire fleet with hierarchical organization, expiry monitoring, renewal workflows, and fleet-wide compliance visibility. It replaces scattered spreadsheets, email reminders, and disconnected filing systems with a single, structured certificate registry that gives your DPA, fleet superintendent, and vessel masters a complete view of every document's status. Built around an unlimited-depth hierarchical tree structure, the module organizes certificates into nested categories that mirror your company's classification system. Each certificate carries a versioned definition with issue date, expiry date, and one of four term types — NoTerm, Interim, ShortTerm, and FullTerm — while sub-items track the audits, surveys, reports, and equipment inspections that each certificate depends on. Renewal workflows preserve complete history, so every previous version remains accessible for regulatory review. Six expiry-focused dashboard widgets — DueADay, DueAWeek, EndsInDays, Overdue, TotalItems, and WaitingConfirmation — transform certificate management from reactive firefighting into proactive compliance planning. Confirmation workflows ensure critical certificates receive explicit sign-off, calendar integration keeps renewal dates visible across planning views, and fleet-wide copy capabilities let you replicate certificate structures across vessels in seconds. **Key stats:** - 4 Certificate Term Types - 4 Sub-Item Types - 6 Expiry Dashboard Widgets - 19 Auditable Event Types **Features:** - **Hierarchical Certificate Tree**: Organize your vessel's certificates in a hierarchical folder tree with unlimited nesting depth. Categories can contain sub-categories, which can contain further sub-categories — mirroring any classification structure from simple two-level groupings to complex multi-tier regulatory frameworks. Drag-and-drop reordering lets you reorganize the tree without losing any certificate data. Each category carries its own status and metadata, and the tree structure is independent per vessel, allowing different certificate organizations for different vessel types. - Unlimited category nesting depth - Drag-and-drop reordering - Per-vessel independent trees - Active & deleted category statuses - **Four Certificate Term Types**: Classify every certificate with one of four term types — NoTerm for certificates without expiry, Interim for temporary or provisional certificates, ShortTerm for certificates with abbreviated validity periods, and FullTerm for standard full-duration certificates. Term type drives how the system calculates expiry warnings and renewal urgency. Each term type carries different visual indicators and alert thresholds. Interim certificates trigger earlier renewal warnings than FullTerm certificates. NoTerm certificates are tracked for existence and validity without date-based alerts. The classification ensures your team applies the right attention to each document. - NoTerm for non-expiring certificates - Interim for provisional documents - ShortTerm for abbreviated validity - FullTerm for standard duration - Term-specific expiry thresholds - **Certificate Renewal & Version History**: Renew certificates with a single action while preserving complete version history. When a certificate is renewed, the previous version is archived as a historical record and the new version becomes the active definition. Every field — title, dates, sub-items, attachments — is captured in the historical snapshot. Review the full renewal chain at any time to see how a certificate has evolved. Regulatory auditors can inspect the complete history of any certificate, including the exact dates each version was active, who renewed it, and what changed between versions. - One-action certificate renewal - Full previous version archival - Complete renewal chain access - Field-level version comparison - Regulatory-grade history trail - **Four Sub-Item Types**: Track the audits, surveys, reports, and equipment inspections that each certificate depends on using four dedicated sub-item types. Each sub-item carries its own dates, status, and documentation — creating a structured breakdown of the work that supports certificate validity. Sub-items transform a certificate from a simple document record into a complete compliance package. When a class survey is due for a certificate, it appears as a tracked sub-item with its own timeline. When an equipment inspection is completed, the evidence attaches directly to the relevant sub-item. - Audit sub-items per certificate - Survey tracking with dates - Report documentation linkage - Equipment inspection records - Independent sub-item status tracking - **Expiry Date Monitoring & Badges**: Visual badge indicators on every certificate show expiry status at a glance — green for valid, amber for approaching expiry, red for overdue, and grey for no-term certificates. The badge system works across list views, tree views, and dashboard widgets, ensuring critical expiry information is always visible. Configurable threshold windows determine when certificates transition from valid to approaching-expiry status. Your fleet manager sees a color-coded overview of every vessel's certificate health without opening a single document. - Color-coded expiry badges - Green/amber/red/grey indicators - Configurable threshold windows - List, tree & dashboard visibility - **Confirmation Workflow**: Critical certificates require explicit confirmation before they are considered fully validated. The confirmation workflow adds an approval step that ensures authorized personnel have reviewed and accepted the certificate details — dates, attachments, and sub-item completion — before the certificate is marked as confirmed. Unconfirmed certificates appear in the WaitingConfirmation dashboard widget, creating a clear action queue for your compliance team. Both certificates and categories support confirmation, ensuring that structural changes to the certificate tree also receive proper sign-off. - Explicit sign-off for critical certificates - Certificate & category confirmation - WaitingConfirmation widget queue - User attribution on confirmations - **Calendar Integration**: Certificate expiry dates automatically appear in the Navatom calendar system, creating a unified view of upcoming renewals alongside other vessel events. Calendar entries include certificate name, vessel, term type, and days remaining — giving planners the context they need without leaving the calendar view. Calendar visibility ensures that certificate renewals are planned alongside drydocking schedules, crew changes, and port calls. When an expiry date changes due to renewal or amendment, the calendar event updates automatically. - Automatic expiry calendar events - Certificate name & vessel context - Days-remaining display - Auto-update on date changes - Unified planning view - **Six Expiry Dashboard Widgets**: Monitor your fleet's certificate health with six purpose-built dashboard widgets. DueADay shows certificates expiring within 24 hours. DueAWeek covers the seven-day window. EndsInDays provides a configurable lookahead. Overdue highlights certificates past their expiry date. TotalItems gives a fleet-wide count. WaitingConfirmation tracks certificates pending sign-off. Each widget drills down to the underlying certificate list with a single click. Dashboard views aggregate across vessels, giving fleet managers a single screen that answers the question: "Are any certificates at risk across my entire fleet?" - DueADay — 24-hour expiry window - DueAWeek — 7-day lookahead - EndsInDays — configurable range - Overdue certificate tracking - TotalItems & WaitingConfirmation - **Per-Ship Certificate Management**: Every vessel in your fleet maintains its own independent certificate tree with its own category structure, certificates, and sub-items. The per-ship architecture ensures that vessel-specific certificates — unique to a ship's flag state, classification society, and trade area — are organized exactly as needed for that vessel. Switch between vessels to view, manage, and compare their certificate portfolios. The per-ship model also enables vessel-level compliance reporting: how many certificates does this vessel have? How many are approaching expiry? Are any overdue? - Independent tree per vessel - Vessel-specific certificate portfolios - Ship-level compliance reporting - Cross-vessel comparison views - **Fleet-Wide Certificate Copy**: Replicate certificate structures from one vessel to another with the fleet-wide copy capability. When you add a new vessel to your fleet, copy the certificate tree from an existing similar vessel to bootstrap its certificate portfolio — categories, certificate definitions, and sub-item structures transfer in a single operation. The copy function saves hours of manual setup and ensures consistency across vessels of the same type. After copying, each vessel's tree is independent, so vessel-specific adjustments don't affect the source. - Full tree replication across ships - Categories, certificates & sub-items - Single-operation transfer - Independent post-copy management - **Comments & File Attachments**: Attach supporting documents, photographs, and scanned copies directly to each certificate. File attachments create a complete digital archive that mirrors (and replaces) the physical certificate binder. Comments provide a threaded discussion history for each certificate, capturing the context behind decisions and changes. When a port state inspector requests evidence, your team pulls the original scan, the renewal correspondence, and the survey report from a single certificate record — no searching through email, shared drives, or physical files. - Per-certificate file attachments - Scanned copy & photo uploads - Threaded comment discussions - Complete digital certificate archive - **Complete Audit Trail**: Every action on every certificate is recorded in a comprehensive event log with 19 event types. Certificate creation, updates, renewals, sub-item changes, file uploads, comments, confirmations, and deletions are all tracked with full user attribution and timestamps. The audit trail serves both internal governance and external compliance. When an auditor asks "Who renewed this certificate and when?", the answer is a single click away. The log is append-only — events cannot be edited or deleted, ensuring tamper-proof accountability. - 19 tracked event types - Full user attribution per event - Append-only tamper-proof log - CRUD, renewal & confirmation events - Regulatory-grade accountability - **Print & PDF Export**: Generate professional printable certificate reports for any vessel with a single click. The exported report includes the complete certificate tree — categories, certificates with dates and terms, sub-item details, and status badges — formatted for port state submissions, classification society reviews, or internal management reporting. Printed reports follow maritime industry conventions, ensuring your documentation meets the standards expected by regulatory authorities. Use exports for vessel handover packages, pre-arrival checklists, and annual compliance reviews. - One-click certificate report generation - Full tree export with statuses - Port state submission format - Vessel handover documentation **Technical abilities:** - **Unlimited-Depth Hierarchical Tree with Drag-and-Drop**: The certificate tree supports unlimited category nesting with real-time drag-and-drop reordering. The tree renders efficiently regardless of depth, and structural changes are persisted immediately with optimistic UI updates. - **Versioned Certificate Definitions with Renewal Chain**: Each certificate maintains a linked chain of versioned definitions. Renewal creates a new active version and archives the previous one, preserving complete history. The version chain supports unlimited renewals with instant access to any historical version. - **Granular Event Logging with 19 Event Types**: Every certificate action is recorded with one of 19 distinct event types — covering CRUD operations, sub-item changes, file attachments, comments, confirmations, and renewals. The append-only log provides tamper-proof accountability for regulatory compliance. - **Fleet Copy with Structure Preservation**: The CopyToHandler replicates an entire certificate tree — categories, certificates, sub-items, and metadata — from one vessel to another in a single transactional operation. Category hierarchy and ordering are preserved exactly. - **Real-Time Expiry Calculation Engine**: Six dashboard widgets compute expiry status in real time across the entire fleet. The calculation engine handles four term types with configurable threshold windows, delivering instant answers to "What expires this week?" without manual checking. - **Confirmation Workflow with Dual-Entity Support**: Both certificates and categories support confirmation workflows with separate confirmation states, timestamps, and user attribution. The workflow enforces that critical documents receive explicit sign-off before being considered validated. - **Office-Ship Synchronization**: Certificate data synchronizes between office and vessel over satellite links with automatic conflict resolution. Vessels can manage certificates offline, with changes merging seamlessly when connectivity is restored. **Benefits:** - **Never Miss a Certificate Expiry**: Six expiry-focused dashboard widgets, visual badge indicators, and calendar integration ensure that approaching and overdue certificates are impossible to overlook. Your compliance team sees the fleet's certificate health at a glance. - **Complete Renewal History for Any Audit**: Every certificate renewal preserves the full previous version, creating an unbroken chain of documentation. When a port state inspector or classification society auditor asks for historical records, the complete history is one click away. - **Structured Organization That Scales**: Unlimited-depth category trees with drag-and-drop organization let you mirror any classification structure. Whether you manage 50 certificates or 500 per vessel, the hierarchical tree keeps everything findable and logically grouped. - **Fleet Consistency Through Certificate Copy**: Replicate certificate structures across vessels of the same type in a single operation. New vessels start with a proven certificate portfolio, ensuring consistency and saving hours of manual setup. - **Tamper-Proof Compliance Evidence**: The append-only audit trail with 19 event types and full user attribution creates a regulatory-grade record of every certificate action. File attachments, confirmation workflows, and version history provide the documentary evidence that external auditors demand. - **Proactive Compliance, Not Reactive Firefighting**: Dashboard widgets, calendar integration, and configurable expiry thresholds transform certificate management from chasing overdue documents to planning renewals weeks in advance. Your team acts on approaching expiries before they become compliance gaps. **FAQ:** - **How does the certificate tree structure work?** — Certificates are organized in a hierarchical tree with unlimited nesting depth. Categories can contain sub-categories and certificates. You can create any structure that matches your classification system — by regulatory body, by certificate type, by vessel area, or any other grouping. Drag-and-drop reordering lets you reorganize without losing data. - **What happens when a certificate is renewed?** — When you renew a certificate, the current version is archived as a historical record and a new active version is created. All previous versions remain accessible in the renewal history chain. The renewal event is recorded in the audit trail with full user attribution and timestamp. - **What are the four certificate term types?** — NoTerm is for certificates without an expiry date (tracked for existence only). Interim is for temporary or provisional certificates. ShortTerm is for certificates with abbreviated validity periods. FullTerm is for standard full-duration certificates. Each term type has different expiry alert thresholds and visual indicators. - **How does the confirmation workflow function?** — Critical certificates can require explicit confirmation by authorized personnel before being considered validated. Unconfirmed certificates appear in the WaitingConfirmation dashboard widget. Both certificates and categories support the confirmation workflow, ensuring structural changes also receive proper sign-off. - **Can I copy certificate structures between vessels?** — Yes. The fleet-wide copy capability replicates an entire certificate tree — categories, certificates, sub-items, and metadata — from one vessel to another in a single operation. After copying, each vessel's tree is independent, so changes to one do not affect the other. - **What sub-items can be tracked within a certificate?** — Each certificate supports four sub-item types: Audit, Survey, Report, and Equipment. Sub-items carry their own dates, status, and documentation. They create a structured breakdown of the inspections, surveys, and checks that support a certificate's validity. - **How are expiry notifications handled?** — Six dedicated dashboard widgets monitor certificate expiry across your fleet: DueADay (24 hours), DueAWeek (7 days), EndsInDays (configurable window), Overdue (past expiry), TotalItems (fleet count), and WaitingConfirmation (pending sign-off). Calendar integration ensures renewal dates appear in planning views alongside other vessel events. ### Forms (FRM) URL: https://navatom.com/products/forms Design and deploy custom digital forms for inspections, checklists, and reporting. Stage: production Category: Documentation Deployment: office, ship Navatom Forms is the maritime digital forms platform — covering everything from drag-and-drop web form creation to Word, Excel, and PDF template distribution, with dual-lifecycle management, configurable multi-level approval workflows, and fleet-wide form submission tracking. It replaces paper checklists, emailed spreadsheets, and disconnected form tools with a single controlled system that works identically on ship and ashore. Built around four form types (Web, DOCX, XLSX, PDF), 18 field types, and a visual drag-and-drop form builder, the module lets your HSEQ team design custom forms without code or external tools. OnlyOffice integration handles Word and Excel template editing directly in the browser. A six-stage definition lifecycle ensures only approved, controlled form templates reach the fleet, while four configurable approval flows — Full (Ship + Office), Ship-only, Office-only, and No Approval — adapt to every operational scenario. Form requests follow a seven-stage lifecycle from draft to office approval, with per-assignment approver configuration, recurring scheduling, and calendar integration. Deep PMS and Risk Assessment integration lets you attach forms directly to maintenance tasks and risk evaluations. With 79 REST endpoints, 90 action handler classes, and full office-ship synchronization, Navatom Forms scales from a single vessel checklist to a global fleet form management program. **Key stats:** - 4 Form Types - 18 Field Types - 4 Approval Flow Variants - 79 REST Endpoints **Features:** - **Four Form Types**: Not every form belongs in a browser. Navatom supports four distinct form types — Web (built in the visual form builder), DOCX (Microsoft Word templates), XLSX (Excel spreadsheet templates), and PDF (read-only reference documents). Each type has its own creation, editing, and distribution workflow. Web forms use the drag-and-drop builder with 18 field types. Word and Excel templates are edited directly in the browser via OnlyOffice integration. PDF forms distribute static documents for reference. Choose the right format for every use case — from daily checklists to complex inspection reports. - Web forms with drag-and-drop builder - DOCX Word template support - XLSX Excel spreadsheet support - PDF read-only document distribution - Per-type creation & editing workflows - **Drag-and-Drop Web Form Builder**: Design custom forms visually with a drag-and-drop builder powered by dnd-kit. Arrange fields in a flexible row-and-cell grid layout — drag fields between rows, reorder cells within rows, and resize columns to create exactly the form structure you need. Session persistence saves your work automatically. The builder supports all 18 field types with live preview. Configure field properties — labels, placeholders, required/optional, default values, validation rules — without touching code. Virtualized rendering keeps the builder responsive even for forms with hundreds of fields. - dnd-kit powered drag-and-drop - Row-and-cell grid layout system - Live field preview - Session persistence auto-save - Virtualized rendering for large forms - **18 Field Types**: Build forms with 18 specialized field types designed for maritime operations. Input fields include TextBox, Number, TextArea, DatePicker, TimePicker, and Rating/Slider for numeric scales. Selection fields cover CheckBox, Select, MultiSelect, CheckboxGroup, and RadioGroup for structured choices. The Question field type captures Yes/No/NA responses — the bread and butter of maritime checklists. Table fields handle structured data entry with rows and columns. Layout fields — Paragraph, Header, and Space — let you add instructions, section dividers, and visual structure to your forms. Rich Text Editor fields capture formatted text with inline styling. - TextBox, Number, TextArea, DatePicker, TimePicker - Yes/No/NA Question field for checklists - Select, MultiSelect, CheckboxGroup, RadioGroup - Table field for structured data entry - Rating, Slider, Rich Text Editor - **Built-in Document Editor**: Edit Word and Excel form templates directly in the browser with OnlyOffice integration. The document editor opens DOCX and XLSX files with full formatting support — tables, styles, formulas, headers, and footers render exactly as they would in Microsoft Office. JWT-secured editing sessions ensure only authorized users can modify templates. Force-save support means changes are preserved immediately, and theme-aware rendering matches your Navatom color scheme. No desktop software or file downloads required — template creation happens entirely in the browser. - OnlyOffice DOCX & XLSX editing - JWT-secured editing sessions - Force-save for instant persistence - Theme-aware rendering - No desktop software required - **Six-Stage Definition Lifecycle**: Form definitions follow a controlled six-stage lifecycle: In Development, In Review, Completed, Released, Revised, and Deprecated. Only Released definitions can be assigned to vessels and filled by crew. Each transition enforces validation and records who approved or rejected the change. The lifecycle prevents unfinished or unapproved forms from reaching the fleet. Development versions let your team iterate on form design without affecting live assignments. Revision creates a new development copy while keeping the current released version active until the revision is approved. - InDevelopment → InReview → Completed - Released → Revised → Deprecated - Only Released forms reach the fleet - Transition validation & attribution - Parallel development versioning - **Four Configurable Approval Flows**: Every form assignment can use one of four approval flow variants — Full (Ship + Office), Ship-only, Office-only, or No Approval. The approval flow is configured per assignment, not globally, so the same form template can require different approval levels depending on the vessel, rank, or operational context. Each flow supports three execution methods — All of (every approver must approve), Any of (one approval suffices), and Not Required (auto-approved). Approvers are configured at the assignment level with specific ship ranks and office users, giving you granular control over who reviews every form submission. - Full: Ship + Office dual review - Ship-only or Office-only options - No Approval for auto-approved forms - Per-assignment flow configuration - Three execution methods: All/Any/Not Required - **Seven-Stage Request Lifecycle**: Form requests — the actual filled-out forms — follow a seven-stage lifecycle: Draft, Waiting for Ship Approval, Ship Rejected, Waiting for Office Approval, Office Rejected, Office Approved, and Discarded. The lifecycle adapts to the configured approval flow, skipping stages that do not apply. Crew members fill forms and submit them for approval. Ship officers review and approve or reject. Office staff provide final sign-off when required. Rejected forms return to the submitter with feedback. The lifecycle ensures every form submission follows the exact approval chain configured for its assignment. - Draft → WaitingForShipApproval → ShipRejected - WaitingForOfficeApproval → OfficeRejected - OfficeApproved or Discarded outcomes - Flow-adaptive stage skipping - Rejection feedback loop - **Ship & Office Form Filling**: Crew members fill forms on the vessel, while office staff review, approve, and manage form submissions from shore. The system handles the complete handoff between ship and office — submissions flow from vessel to shore for review, and approvals or rejections flow back to the crew. Both ship and office users see the same form with the same fields, but their roles in the workflow differ. Ship crews create drafts and submit for approval. Office reviewers see pending submissions across the fleet and can approve, reject, or request changes. The dual-context architecture ensures forms work identically online and offline. - Crew fill forms on vessel - Office reviews & approves from shore - Complete ship-to-office handoff - Dual-context architecture - Online & offline form filling - **Version History & Revision Management**: Every form definition maintains a complete version history with version numbers, development versions, and revision tracking. When you revise a released form, the system creates a new development copy with an incremented version number while the current version remains active. The version history records every change to the form structure — fields added, removed, or modified. Development history tracks iterations during the design phase. Revision reasons are captured when a new version is created, providing a complete audit trail of why the form evolved over time. - Version number & dev version tracking - Complete version history log - Development history per iteration - Revision reason capture - Active version preserved during revision - **Ship & Rank-Based Assignment**: Assign forms to specific vessels and crew ranks with granular control. Each FormAssignment specifies which ships receive the form and which OnBoardRanks (29 available ranks) are responsible for filling it. Per-assignment approver configuration determines who reviews submissions for each vessel. Assignments support both one-time and recurring distribution. A single form definition can have multiple assignments with different ships, ranks, and approval configurations — so the same safety checklist can require captain approval on one vessel type and chief officer approval on another. - 29 OnBoardRanks supported - Per-ship assignment configuration - Per-assignment approver selection - Multiple assignments per definition - Rank-specific form distribution - **Recurring Schedule & Calendar Integration**: Schedule form submissions with four frequency options — Daily, Weekly, Monthly, and Yearly — or as single one-time events. Each schedule defines a submission window with start and end dates, ensuring crew complete forms within the required timeframe. Scheduled forms automatically create calendar events visible to assigned crew and office staff. Recurring schedules generate future events based on the configured frequency. Calendar integration ensures form deadlines appear alongside maintenance tasks, audits, and other vessel operations in the unified planning view. - Daily, Weekly, Monthly, Yearly frequencies - Single one-time event support - Submission window with date range - Automatic calendar event creation - Unified planning view integration - **PMS & Risk Assessment Integration**: Forms can be attached directly to PMS maintenance tasks and Risk Assessments through the AttachedObjectType system. When a maintenance job requires a structured form — inspection checklist, test record, safety assessment — the form links directly to the PMS work order. Risk Assessment integration lets you attach forms to risk evaluations, capturing structured data as part of the assessment process. The IsPmsTreeItem interface ensures forms appear in the PMS equipment tree context. Linked forms inherit the parent task's vessel and scheduling context. - AttachedObjectType: Maintenance link - AttachedObjectType: Risk Assessment link - IsPmsTreeItem interface support - Context inheritance from parent task - Equipment tree visibility - **Custom Label & Categorization System**: Organize forms with a flexible labeling system using GenericLabel with the Form label type. Create hierarchical label structures with sub-labels for multi-level categorization — Safety, Compliance, Operational, Environmental, or any taxonomy that matches your organization. Labels support color coding for visual identification across grids and dashboards. Filter forms by label to quickly find the right template. The hierarchical structure lets you drill from broad categories to specific form groups without a rigid folder system. - GenericLabel with Form label type - Hierarchical sub-label structure - Color-coded visual identification - Label-based grid filtering - Flexible organizational taxonomy - **Comments, Notes & File Attachments**: Add comments at every stage of the form lifecycle — during definition development, review, and request processing. Comments support add, edit, and delete operations with full user attribution and timestamps. Notes capture additional context that does not belong in form fields. File attachments support evidence uploads on both form definitions and requests. Attach reference documents, images, supporting materials, and verification evidence directly to the form record. Every attachment is tracked in the event log with upload date, user, and file metadata. - Per-lifecycle-stage comments - Add, edit, delete with attribution - File attachment evidence uploads - Definition & request attachments - Full event log tracking - **Print & PDF Export**: Generate professional PDF outputs for form definitions and completed form requests. Print form structures for offline reference, export completed submissions for archival, and include company headers with configurable landscape or portrait orientation. Print history records with full version details for audit purposes. The export system preserves form layout, field responses, approval signatures, and timestamps in a clean, professional format suitable for regulatory submissions, management reviews, and external audits. - Print definitions & completed requests - Company header inclusion option - Landscape & portrait orientation - Version details for audit purposes - Regulatory submission format - **Dashboard & Analytics**: Monitor your form program with three dedicated dashboard widgets: Awaiting My Approval (grouped by vessel), Completed Forms, and My Drafts. Each widget provides at-a-glance visibility into the most critical form management activities. The Awaiting My Approval widget shows pending submissions grouped by vessel, so approvers can prioritize by ship. Completed Forms tracks submission history. My Drafts ensures in-progress forms are not forgotten. Drill down from any widget to the underlying form data. - Awaiting My Approval by vessel - Completed Forms widget - My Drafts tracking - At-a-glance form management KPIs - Drill-down to underlying data **Technical abilities:** - **Server-Side Form Grids with Advanced Filtering**: All form definition and request views handle large volumes of records with instant filtering. 26 specialized filter classes support narrowing by form type, status, vessel, rank, label, date range, and more — the system stays responsive regardless of data volume. - **Dual-Lifecycle State Machine**: Two independent state machines govern the six-stage definition lifecycle and seven-stage request lifecycle with four approval flow variants. Each transition enforces validation, records attribution, and triggers downstream workflows — ensuring controlled progression through both lifecycles. - **OnlyOffice Collaborative Editing Engine**: JWT-secured OnlyOffice integration provides browser-based Word and Excel editing with callback server support, force-save, and theme-aware rendering. Template creation and editing happen entirely in the browser without desktop software. - **Drag-and-Drop Form Builder with Virtualized Rendering**: The web form builder uses dnd-kit for drag-and-drop field placement with row/cell grid layout and VList for virtualized scrolling. Session persistence auto-saves work in progress. The builder handles forms with hundreds of fields without performance degradation. - **Per-Assignment Configurable Approval Chains**: Each form assignment independently configures its approval flow from four variants with three execution methods. Approver chains specify ship ranks and office users per assignment — the same form template can enforce different approval rules per vessel or context. - **PMS & Risk Assessment Integration Layer**: The IsPmsTreeItem interface and AttachedObjectType system connect forms to maintenance tasks and risk assessments. Forms inherit vessel context from linked PMS work orders and appear in the equipment tree hierarchy. - **Office-Ship Synchronization**: Form definitions, assignments, and requests synchronize between office and vessel over satellite links with automatic conflict resolution. Vessels can fill, submit, and approve forms offline, with changes merging seamlessly when connectivity is restored. - **Immutable Event Logging**: Every action within the form lifecycle is recorded in an immutable event log. Definition changes, request submissions, approvals, rejections, comments, and file attachments are all tracked with full user attribution, timestamps, and contextual data. **Benefits:** - **One Platform for Every Form Type**: Web forms, Word templates, Excel spreadsheets, and PDF documents — all managed in a single platform with unified distribution, approval, and tracking. No more switching between tools or losing submissions in email threads. - **Build Custom Forms Without Code or External Tools**: The visual drag-and-drop builder with 18 field types and OnlyOffice document editor lets your HSEQ team create any form — from simple checklists to complex inspection reports — entirely in the browser without IT support. - **Four Approval Flows for Every Operational Scenario**: Configure per-assignment approval chains with Full (Ship + Office), Ship-only, Office-only, or No Approval flows. Three execution methods (All of, Any of, Not Required) adapt to every organizational structure and compliance requirement. - **Forms Integrated Directly into Maintenance and Risk Assessment**: Attach forms to PMS maintenance tasks and risk assessments. Inspection checklists, test records, and safety evaluations link directly to the work orders they support — no duplicate entry, no lost context. - **ISM-Compliant Form Management with Full Audit Trail**: Six-stage definition lifecycle, seven-stage request lifecycle, version history, and immutable event logging provide the controlled documentation trail that ISM Code, SOLAS, and classification society audits demand. - **Scales from Single Vessel to Global Fleet**: Server-side pagination, per-assignment configuration, rank-based distribution, and office-ship synchronization ensure the system performs identically whether you manage one vessel or five hundred. Grow your fleet without outgrowing your forms platform. **FAQ:** - **What types of forms does the module support?** — Navatom Forms supports four form types: Web forms (built in the visual drag-and-drop builder with 18 field types), DOCX forms (Word templates edited via OnlyOffice), XLSX forms (Excel templates edited via OnlyOffice), and PDF forms (read-only reference documents for distribution). Each type has its own creation, editing, and distribution workflow. - **How does the web form builder work?** — The web form builder provides a visual drag-and-drop interface where you arrange fields in a flexible row-and-cell grid layout. Drag fields from a palette, reorder them within rows, and configure properties like labels, validation rules, and default values. 18 field types are available including TextBox, Number, DatePicker, Question (Yes/No/NA), Table, Rating, Slider, and more. Session persistence auto-saves your work, and virtualized rendering keeps the builder responsive for large forms. - **Can I use my existing Word or Excel form templates?** — Yes. Upload your existing DOCX or XLSX templates and edit them directly in the browser using the built-in OnlyOffice document editor. The editor supports full formatting — tables, styles, formulas, headers, and footers — so your templates look and work exactly as they do in Microsoft Office. No desktop software or file conversions required. - **How does the approval workflow work?** — Each form assignment configures one of four approval flows: Full (Ship + Office review), Ship-only, Office-only, or No Approval. Within each flow, you choose an execution method — All of (every approver must approve), Any of (one approval suffices), or Not Required (auto-approved). Approvers are set per assignment with specific ship ranks and office users, so the same form can have different approval chains on different vessels. - **Can forms be linked to maintenance tasks?** — Yes. Forms can be attached directly to PMS maintenance tasks and Risk Assessments through the AttachedObjectType system. When a maintenance job requires a structured form — inspection checklist, test record, safety assessment — the form links to the PMS work order and appears in the equipment tree context. Linked forms inherit the parent task's vessel and scheduling context. - **How does scheduling and recurring forms work?** — Form assignments support four scheduling frequencies — Daily, Weekly, Monthly, and Yearly — or single one-time events. Each schedule defines a submission window with start and end dates. Scheduled forms automatically create calendar events visible to assigned crew and office staff. Recurring schedules generate future events based on the configured frequency. - **Does the module work offline on vessels?** — Yes. Vessels operate with a full local deployment that processes form definitions, assignments, and requests independently of office connectivity. Crew can fill forms, submit for approval, and even approve submissions offline. When satellite connectivity is available, changes synchronize automatically with the office with conflict resolution. ### Masters Reviews (MRW) URL: https://navatom.com/products/masters-reviews Conduct and record management reviews with structured agendas and action tracking. Stage: production Category: Safety Deployment: office, ship Navatom Masters Reviews is the Captain's structured vessel review platform — enabling fleet management to ensure consistent, standards-based safety reviews through versioned templates, structured checklists, and shore-side oversight. It replaces ad-hoc inspection notes, emailed checklists, and disconnected spreadsheets with a controlled, cloud-synchronized review system that gives your DPA, fleet superintendent, and vessel masters a single source of truth for every review conducted onboard. Built around a Captain-led review model with five checklist question types (Checkbox, Staged, Inquiry, Single Choice, Multiple Choice), the module adapts to any review scenario — from routine safety walkthroughs and pre-departure checks to comprehensive ISM self-assessments. Versioned review definitions with a six-stage draft-to-release lifecycle ensure your fleet always works from approved, controlled templates. Ship-specific assignment and 29 onboard crew ranks keep every review targeted and accountable. A three-status review lifecycle (In Progress, Completed, Reviewed) with dedicated office review workflow closes the loop between vessel and shore. Eleven operation event types and seventeen meta event types record every action for full audit trail compliance. Yearly planning views, calendar integration, and rich text reporting transform masters reviews from a paper exercise into a proactive safety intelligence tool that scales across your entire fleet. **Key stats:** - 5 Checklist Question Types - 6 Definition Lifecycle Stages - 28 Auditable Event Types - 32 Server Actions **Features:** - **Captain-Led Vessel Review**: The Captain is the sole reporter for every masters review — reflecting the reality that the master has ultimate authority and responsibility for vessel safety. Unlike multi-attendee audit modules, Masters Reviews is designed for a single, authoritative assessment by the person who knows the vessel best. This Captain-centric model ensures accountability is clear and undivided. Every review carries the master's name, every checklist response is the master's assessment, and every report is the master's record. Shore-side management reviews the completed work without diluting ownership. - Captain as sole reporter - Clear, undivided accountability - Master's authority reflected in workflow - Single-owner review records - **Versioned Definition & Template System**: Build reusable review definitions with a full draft-release lifecycle. Definitions move through six stages — Draft, Waiting for Approval, Completed, Rejected, Released, and Revised — ensuring that only approved, controlled versions are used for live reviews onboard. Import templates from your library to bootstrap new definitions. Clone and revise existing definitions without losing the original. A three-tier meta status (Draft, Released, Deprecated) tracks the overall template maturity. The versioning system maintains a complete history of every template change, so you always know which version was used for any given review. - Six-stage definition lifecycle - Draft to Released approval workflow - Template import & cloning - Three-tier meta status tracking - Controlled revision management - **Structured Checklist Engine**: Build comprehensive review checklists with five question types — Checkbox, Staged, Inquiry, Single Choice, and Multiple Choice. Each checklist item captures the specific evidence your masters need to evaluate, with structured response formats that drive consistent, comparable results across reviews and vessels. Staged items support progressive assessment (e.g., Not Started / In Progress / Completed). Inquiry items capture free-text observations. Choice items enforce selection from predefined options. Hierarchical categories organize checklist items into logical groups — safety equipment, navigation systems, cargo operations — mirroring the structure of your ISM manual. - Checkbox, Staged, Inquiry types - Single & Multiple Choice questions - Hierarchical category organization - Structured evidence capture - Reusable checklist templates - **Three-Status Review Lifecycle**: Every masters review follows a controlled three-status lifecycle: In Progress, Completed, and Reviewed. The Captain works through the checklist and report while the review is In Progress. When satisfied, the Captain marks it Completed, signaling to shore management that the review is ready for evaluation. The final Reviewed status is set by the office reviewer after evaluating the Captain's completed work. This three-step model creates a clean handoff between vessel and shore — the Captain owns execution, the office owns verification, and the status trail records exactly when each transition occurred. - InProgress → Completed → Reviewed - Clear vessel-to-office handoff - Status-enforced data integrity - Full transition audit trail - **Office Review & Oversight**: Shore-side reviewers evaluate every completed masters review, closing the loop between vessel self-assessment and fleet management oversight. Once a Captain marks a review as Completed, designated office personnel can review the checklist responses, read the report, examine attachments, and add their own assessment. The office review workflow ensures that masters reviews are not filed and forgotten. Reviewers can flag issues, request follow-up, and confirm that the Captain's observations align with fleet safety standards. The Reviewed status provides management with confidence that every review has been seen and evaluated by shore staff. - Shore-side reviewer evaluation - Post-completion office assessment - Follow-up flagging & requests - Reviewed status confirmation - Vessel-office loop closure - **Ship-Based Scheduling & Assignment**: Assign review definitions to specific ships in your fleet, ensuring that each vessel receives the appropriate review templates for its type, trade, and regulatory requirements. Ship assignment is managed at the definition level — release a definition and assign it to one or more vessels in a single workflow. With support for 29 onboard crew ranks across Deck and Engine departments, the system understands who is aboard and who is responsible. While the Captain is always the sole reviewer, rank-aware assignment ensures the right definitions reach the right vessels with the right context. - Per-ship definition assignment - 29 onboard crew ranks supported - Deck & Engine departments - Vessel-type targeted templates - Fleet-wide assignment management - **Yearly Review Planning**: Plan your entire annual review program in a dedicated yearly planning view. A visual scheduling grid lets you map reviews across vessels, months, and review types — giving management and DPAs a complete overview of the masters review calendar for the year ahead. Identify gaps in coverage, ensure that every vessel receives the required reviews within the required timeframes, and track completion against the plan. The yearly plan integrates with the review calendar, so scheduled reviews automatically appear in crew and management planning views. - Visual annual scheduling grid - Per-vessel review coverage mapping - Gap identification across fleet - Calendar integration for planned reviews - **Calendar Integration**: Schedule reviews directly into the Navatom calendar system. Each review creates a calendar event with date, vessel, and assigned definition. Support for recurring schedules — Daily, Weekly, Monthly, and Yearly — handles everything from weekly safety walkthroughs to annual ISM self-assessments. Recurring review schedules automatically generate future review events based on your configured frequency. Calendar visibility ensures the Captain, fleet superintendent, and shore management all see upcoming reviews in their planning views. Changes to review dates or status propagate to the calendar in real time. - Automatic calendar event creation - Daily, Weekly, Monthly, Yearly recurrence - Fleet-wide calendar visibility - Real-time status propagation - Crew & management planning views - **Rich Text Reports & File Attachments**: Document review findings with a full rich text editor that supports formatted text, lists, and structured observations. The report is the Captain's narrative — a free-form space to describe conditions, note concerns, and record observations that go beyond the structured checklist responses. Attach supporting files — photographs, scanned documents, manufacturer certificates, test records — directly to the review. File management tracks uploads, edits, and removals with full event logging. The combination of structured checklist data and narrative reporting gives shore management both the numbers and the story. - Full rich text editor for reports - Photo & document attachments - File upload, edit & removal tracking - Narrative + structured data combined - **Threaded Comments & Collaboration**: Add, edit, and delete comments on any review to create a threaded conversation between the Captain and shore-side management. Comments provide a communication channel that lives alongside the review data — no need to switch to email or messaging apps to discuss findings. Every comment action (add, edit, delete) is recorded in the event log with full user attribution and timestamp. Comments become part of the permanent review record, providing context that enhances the formal checklist and report data. - Per-review comment threads - Add, edit & delete with attribution - Captain-office communication channel - Comments as permanent record - Full event logging per action - **Template Import & Cloning**: Bootstrap new review definitions by importing from your template library or cloning existing definitions. Template import lets you start from proven, pre-built review structures rather than building from scratch every time a new review requirement emerges. Cloning creates an independent copy that you can modify without affecting the original. Combined with the six-stage definition lifecycle, import and cloning give you a fast path from concept to approved, released review template — maintaining consistency across your fleet while allowing targeted customization. - Import from template library - Independent clone creation - Fast path to approved templates - Consistency with customization - **Complete Audit Trail**: Every action within a masters review is recorded in a granular event log. Eleven operation event types — Created, Added File, Removed File, Edited File, Delete Comment, Edit Comment, Added Comment, Updated Report, Status Changed, Reviewed, and Remove Review — capture every change to the review record. Seventeen meta event types track definition lifecycle changes, checklist modifications, ship assignments, and administrative actions. The combined 28 event types provide a second-by-second narrative of the entire review process, fully auditable for ISM compliance and external inspection. - 11 operation event types - 17 meta event types - Full user attribution per event - Timestamp & context recording - ISM-compliant audit evidence - **Dashboard & Analytics**: Monitor your masters review program's health with dedicated dashboard widgets. Track completion rates, pending reviews, overdue assessments, and office review status across your entire fleet at a glance. Widgets provide at-a-glance KPIs for fleet superintendents and DPAs: How many reviews are in progress? Which vessels have overdue reviews? What is the office review completion rate? Drill down from any widget to the underlying review data for immediate action. - Dedicated dashboard widgets - Completion rate tracking - Pending & overdue review counts - Office review status monitoring - Fleet-wide KPI overview - **Print & PDF Export**: Generate professional PDF reports for any completed masters review with a single click. The exported report includes the full review record — checklist responses, rich text report, file attachment references, office review notes, and comment history — formatted for archival or external submission. Use printed reports for ISM audit evidence, classification society reviews, fleet management presentations, and internal safety reviews. The format follows maritime industry conventions, ensuring your masters review documentation meets the standards expected by regulatory authorities. - One-click PDF report generation - Full review record export - Checklist + report + attachments - Maritime industry format compliance **Technical abilities:** - **Server-Side Review Grids with Advanced Filtering**: All review and definition views handle large data volumes with server-side row model grids and instant filtering. Narrow results by status, vessel, date range, definition version, and review outcome — the system stays responsive regardless of fleet size or review history depth. - **Six-Stage Definition Lifecycle State Machine**: Review definitions follow a Draft, Waiting for Approval, Completed, Rejected, Released, Revised lifecycle with built-in approval gates. Each transition enforces validation, records who approved or rejected, and maintains an immutable change history. A three-tier meta status (Draft, Released, Deprecated) tracks template maturity. - **Hierarchical Checklist Engine with Five Question Types**: Checklists support Checkbox, Staged, Inquiry, Single Choice, and Multiple Choice question types organized in hierarchical categories. The engine validates completeness, enforces required responses, and aggregates results for fleet-wide comparison. - **Office-Ship Synchronization**: Review data synchronizes between office and vessel over satellite links with automatic conflict resolution. Captains can complete checklists, write reports, and attach files offline, with changes merging seamlessly when connectivity is restored. - **Calendar Event Lifecycle Engine**: Reviews automatically create and maintain calendar events with support for single and recurring schedules (Daily, Weekly, Monthly, Yearly). Changes to review dates, status, or assignments propagate to the calendar system in real time. - **Immutable Event Logging**: Every action within a review is recorded in a tamper-proof log with 28 event types (11 operation + 17 meta). The log powers the audit trail, compliance reporting, analytics, and real-time notifications — fully auditable for any external inspection. **Benefits:** - **Consistent, Standards-Based Reviews Across Your Fleet**: Versioned templates, structured checklists, and controlled definition lifecycles ensure every vessel conducts reviews to the same standard. No more variation between ships or masters — your review program is as consistent as your ISM manual demands. - **Captain Empowered, Office in Control**: The Captain owns the review onboard with full authority as sole reporter. Shore management reviews the completed work through a dedicated office review workflow. Clear ownership at sea, clear oversight ashore — both sides know exactly where they stand. - **Controlled, Versioned Review Templates from Day One**: Draft-to-release definition lifecycle ensures your fleet always uses approved, controlled templates. Template import, cloning, and revision tools let you evolve your review program without losing institutional knowledge or disrupting ongoing reviews. - **ISM-Compliant Review Records with Full Audit Trail**: Twenty-eight event types, immutable logging, and full user attribution mean your review records are always inspection-ready. ISM auditors, flag state inspectors, and classification societies will find a clean, chronological record of every review activity. - **From Review to Improvement in a Closed Loop**: Captain observations feed into office review, office review drives follow-up actions, and the audit trail records the entire cycle. The closed-loop workflow ensures no observation is lost and every review contributes to continuous improvement. - **Scales from Single Vessel to Global Fleet**: Server-side pagination, secure company data isolation, and office-ship synchronization mean the system performs identically whether you manage one vessel or five hundred. Grow your fleet without outgrowing your review platform. **FAQ:** - **Who conducts the masters review onboard?** — The Captain is the sole reporter for every masters review. Unlike multi-attendee audit modules, Masters Reviews is designed for a single authoritative assessment by the vessel master — reflecting the Captain's ultimate authority and responsibility for vessel safety under SOLAS and ISM Code requirements. - **How does the review template system work?** — Review definitions follow a six-stage lifecycle: Draft, Waiting for Approval, Completed, Rejected, Released, and Revised. Only Released definitions can be assigned to ships for live reviews. You can import from a template library, clone existing definitions, and revise them without losing the original version. A three-tier meta status (Draft, Released, Deprecated) tracks overall template maturity. - **What question types are available in checklists?** — Five question types are supported: Checkbox (yes/no checks), Staged (progressive assessment like Not Started / In Progress / Completed), Inquiry (free-text observations), Single Choice (select one from predefined options), and Multiple Choice (select several). Types can be mixed within a single checklist and organized into hierarchical categories. - **How does the office review process work?** — When a Captain marks a review as Completed, it becomes available for shore-side evaluation. Designated office reviewers can examine checklist responses, read the report, review file attachments, and add their own assessment. Setting the review to Reviewed status confirms that shore management has evaluated the Captain's work, closing the loop between vessel and office. - **Can I schedule recurring reviews across the fleet?** — Yes. The calendar integration supports Daily, Weekly, Monthly, and Yearly recurring schedules. Assign review definitions to specific ships, set the recurrence pattern, and the system automatically generates future review events. A dedicated yearly planning view provides a visual grid of all scheduled reviews across your fleet. - **Does the module support offline use on vessels?** — Yes. Vessels operate with a full local deployment that processes checklists, reports, file attachments, and comments independently of office connectivity. All review functions work offline. When satellite connectivity is available, changes synchronize automatically between ship and office with conflict resolution. - **What audit trail capabilities does the module provide?** — Every action is recorded across 28 event types — 11 operation events (Created, Added File, Removed File, Edited File, Delete Comment, Edit Comment, Added Comment, Updated Report, Status Changed, Reviewed, Remove Review) and 17 meta events (definition lifecycle, checklist changes, ship assignments, comments). Each event carries full user attribution, timestamp, and contextual data for ISM compliance. ### Safety Meetings (SMT) URL: https://navatom.com/products/safety-meetings Schedule and document safety meetings, minutes, and follow-up actions. Stage: production Category: Safety Deployment: office, ship Navatom Safety Meetings is the ISM Code-compliant safety committee meeting platform for maritime organizations — enabling vessels to conduct structured safety meetings with formal agendas, full attendee tracking, structured checklists, and shore-side oversight. It replaces paper-based meeting minutes, disconnected attendance records, and uncontrolled agenda templates with a centralized, cloud-synchronized meeting management system that gives your DPA, fleet superintendent, and vessel masters complete visibility into every safety discussion across the fleet. Built around a three-status meeting lifecycle (In Progress, Completed, Reviewed) and a six-stage definition workflow (Draft, Waiting for Approval, Completed/Rejected, Released, Revised), the module ensures that only approved, controlled meeting templates reach your vessels. Five checklist question types — Checkbox, Staged, Inquiry, Single Choice, and Multiple Choice — structure meeting agendas into actionable, evidence-driven items. Every attendee is tracked by rank across 29 onboard positions spanning Deck and Engine departments, creating an auditable record of who participated in every safety discussion. Ships can initiate ad-hoc safety meetings without prior scheduling — a critical capability when safety concerns arise mid-voyage. Office reviewers evaluate meeting outcomes, completed meetings can be reopened for additional input, and 14 operation event types plus 19 meta event types create an immutable audit trail of every action. Calendar integration, yearly planning views, and rich text minutes with file attachments round out a complete safety meeting management system that scales from a single vessel to a global fleet. **Key stats:** - 5 Checklist Question Types - 6 Definition Lifecycle Stages - 33 Auditable Event Types - 35 Server Actions **Features:** - **ISM-Compliant Safety Committee Meetings**: Conduct formal safety committee meetings that satisfy ISM Code requirements for regular safety reviews aboard every vessel. The module structures each meeting with a formal agenda, attendee roster, discussion items, and documented outcomes — creating the evidence trail that ISM auditors expect. Every meeting follows a controlled process from initiation through completion and office review. The system enforces that agendas are followed, attendees are recorded, and outcomes are documented before a meeting can be marked complete. No more handwritten minutes that get lost or informal meetings with no record. - Formal safety committee meeting management - Structured agendas & documented outcomes - ISM Code audit-ready meeting records - Controlled meeting process enforcement - **Versioned Definition & Template System**: Build reusable meeting definitions with a full six-stage lifecycle: Draft, Waiting for Approval, Completed or Rejected, Released, and Revised. Only Released definitions can be used to create live meetings on vessels, ensuring your crew always works from approved, controlled meeting templates. Import templates from your library to bootstrap new definitions. Clone and revise existing definitions without losing the original. The versioning system maintains a complete history of every template change, so you always know which version was used for any given meeting. Meta status tracking (Draft, Released, Deprecated) provides additional lifecycle control. - Six-stage definition lifecycle - Draft to Released approval workflow - Template import & cloning - Version history tracking - Meta status: Draft, Released, Deprecated - **Structured Checklist Engine**: Build comprehensive meeting agendas with five question types — Checkbox, Staged, Inquiry, Single Choice, and Multiple Choice. Each checklist item captures the specific evidence and responses your safety committee needs to address, with structured response formats that drive consistent, comparable results across meetings. Staged items support progressive assessment (e.g., Not Addressed / Partially Addressed / Fully Addressed). Inquiry items capture free-text discussion notes. Choice items enforce selection from predefined options. Organize items into hierarchical categories that mirror your safety agenda structure. - Checkbox, Staged, Inquiry types - Single & Multiple Choice questions - Hierarchical category organization - Structured agenda item capture - Completeness validation - **Three-Status Meeting Lifecycle**: Every safety meeting follows a clear, controlled lifecycle: In Progress while the meeting is being conducted and minutes recorded, Completed when the vessel master finalizes the meeting, and Reviewed when the shore-side office has evaluated the outcomes and signed off. Status transitions enforce data completeness — a meeting cannot be completed without documented attendees and checklist responses. The three-status model provides clear visibility into where each meeting stands, and the Reviewed stage ensures that office oversight is never skipped. - In Progress → Completed → Reviewed - Status-enforced data completeness - Mandatory office review stage - Clear meeting progress visibility - **Full Attendee Tracking**: Record every participant in every safety meeting with rank-based identification across 29 onboard positions spanning Deck and Engine departments. The attendee roster captures who was present, their role aboard the vessel, and when they were added to the meeting record. Add and remove attendees as needed during the meeting. The system tracks attendee changes as discrete events (AddedAttendee, RemovedAttendee, SetAttendees), creating an immutable record of participation. ISM auditors can verify that the required personnel attended each safety committee meeting. - 29 onboard ranks supported - Deck & Engine department coverage - Add/remove attendee event tracking - Rank-based identification - Immutable participation records - **Ship-Initiated Ad-Hoc Meetings**: Enable vessels to initiate unplanned safety meetings without prior scheduling from the office. The canShipStartUnscheduled flag controls whether each ship can create ad-hoc meetings — a critical capability when safety concerns arise mid-voyage and cannot wait for the next scheduled committee meeting. Ad-hoc meetings follow the same structured process as scheduled meetings: formal agenda, attendee tracking, checklist completion, and office review. The only difference is the initiation point — the vessel crew identifies the need and starts the meeting immediately, with shore oversight following through the normal review workflow. - canShipStartUnscheduled flag per vessel - Immediate unplanned meeting creation - Same structured process as scheduled - No office pre-approval required - **Office Review & Oversight**: Shore-side reviewers evaluate meeting outcomes after vessel completion. The office review workflow ensures that safety discussions are not just conducted but assessed by management — identifying trends, escalating concerns, and verifying that action items are addressed. Reviewers can add comments, request additional information, and formally sign off on meeting records. The review process creates a documented chain of accountability from vessel safety committee to shore management, satisfying ISM Code requirements for management involvement in safety processes. - Shore-side reviewer evaluation - Comment & feedback workflow - Formal sign-off on meeting records - ISM-compliant management oversight - **Meeting Reopen Capability**: Reopen completed meetings when additional input is needed. Unlike rigid systems that lock records permanently after completion, Navatom allows authorized users to reopen a meeting — adding discussion points, updating attendee records, or incorporating late evidence before re-completing and sending for review. The reopen action is tracked as a discrete event in the meeting audit trail, preserving the original completion record while documenting why the meeting was reopened and what changes were made. This flexibility handles real-world situations where follow-up information arrives after the initial meeting closure. - Reopen completed meetings for updates - Reopen event tracked in audit trail - Add late evidence or discussion points - Re-complete and re-submit for review - **Ship-Based Scheduling & Assignment**: Assign meeting definitions to specific vessels in your fleet, targeting the 29 onboard ranks across Deck and Engine departments. Each ship receives the meeting templates relevant to its operations, crew complement, and regulatory requirements. The assignment system controls which vessels can conduct which types of safety meetings, ensuring that specialized meeting types (e.g., engine room safety reviews) are only assigned to vessels where they are applicable. Changes to ship assignments are tracked as events in the definition history. - Per-vessel definition assignment - 29 ranks across Deck & Engine - Ship-specific meeting templates - Assignment change event tracking - **Yearly Meeting Planning**: Plan your entire annual safety meeting program in a dedicated yearly planning view. A visual scheduling grid lets you map meetings across vessels, months, and meeting types — giving management and DPAs a complete overview of the safety meeting calendar for the year ahead. Identify gaps in meeting coverage, ensure that every vessel receives the required safety committee meetings within IMO and company-mandated timeframes, and adjust schedules as operational needs change. The yearly plan integrates with the meeting calendar, so planned meetings automatically appear in crew and management planning views. - Visual annual scheduling grid - Per-vessel meeting coverage mapping - Gap identification across fleet - Calendar integration for planned meetings - **Calendar Integration**: Schedule safety meetings directly into the Navatom calendar system. Each meeting creates a calendar event with date, time, and assigned vessel. Support for both single events and recurring schedules handles everything from monthly safety committee meetings to quarterly management reviews. Recurring meeting schedules automatically generate future meeting events based on your configured frequency. Calendar visibility ensures vessel masters, safety officers, and shore management all see upcoming meetings in their planning views. - Automatic calendar event creation - Single & recurring scheduling - Monthly/quarterly meeting programs - Fleet-wide calendar visibility - **Rich Text Minutes & File Attachments**: Document meeting discussions with rich text minutes that capture the full context of safety committee deliberations. Attach supporting files — photographs, inspection reports, safety bulletins, manufacturer notices — as evidence linked directly to the meeting record. File operations are tracked as discrete events (AddedFile, EditedFile, RemovedFile), creating a complete history of every document attached to or removed from a meeting. The rich text editor supports structured formatting for clear, professional meeting minutes. - Rich text meeting minutes editor - File attachment with evidence linking - AddedFile/EditedFile/RemovedFile tracking - Professional formatted documentation - **Threaded Comments & Collaboration**: Add, edit, and delete comments on any meeting record for asynchronous discussion between vessel crew and shore management. Comment threads allow follow-up questions, clarifications, and action item tracking beyond the formal meeting minutes. Every comment action (AddedComment, EditComment, DeleteComment) is recorded in the event log with full user attribution. Shore reviewers use comments to request additional information; vessel officers respond with context and evidence — creating a documented dialogue around safety topics. - Per-meeting comment threads - Add, edit, delete comment tracking - Ship-to-shore async discussion - Full user attribution per comment - **Complete Audit Trail**: Every action within a safety meeting is recorded in a granular event log. Fourteen operation event types track real-time meeting activities — from creation and attendee changes through file attachments, status transitions, and review actions. Nineteen meta event types track definition lifecycle changes, checklist modifications, and ship assignments. The combined 33 event types provide a second-by-second narrative of every safety meeting and every template change. Event tracking is not just a log — it is an accountability system with full user attribution, timestamps, and contextual data that satisfies the most demanding ISM audit. - 14 operation event types - 19 meta event types - 33 total tracked event categories - Full user attribution & timestamps - Immutable event history - **Dashboard & Analytics**: Monitor your safety meeting program with dedicated dashboard widgets. Track meeting completion rates, review status, overdue meetings, and participation trends across your entire fleet. At-a-glance KPIs give DPAs and safety managers immediate visibility into meeting compliance. Drill down from fleet-wide metrics to individual vessel performance. Identify ships that consistently miss scheduled meetings, track attendance patterns, and measure the time from meeting completion to office review. Data-driven insights transform safety meetings from a checkbox exercise into a proactive safety tool. - Dedicated meeting dashboard widgets - Completion rate & review status - Overdue meeting tracking - Fleet-wide attendance trends - Vessel performance drill-down - **Version History & Browsing**: Browse the complete version history of any meeting definition. The MetaHistoryDetail view lets you compare versions side by side, see what changed between revisions, and understand how your meeting templates have evolved over time. Version history is not just for auditing — it is a knowledge management tool. When revising a meeting template, review previous versions to understand why certain agenda items were added or removed. Restore elements from earlier versions if needed, maintaining institutional knowledge across template revisions. - Side-by-side version comparison - Full definition revision history - Change tracking between versions - Knowledge preservation across revisions **Technical abilities:** - **Server-Side Meeting Grids with Advanced Filtering**: All meeting and definition views handle large datasets with server-side pagination and instant filtering. Narrow results by status, vessel, date range, and definition type — the system stays responsive regardless of how many meetings your fleet conducts. - **Six-Stage Definition Lifecycle State Machine**: Meeting definitions follow a Draft, Waiting for Approval, Completed/Rejected, Released, Revised lifecycle with built-in approval gates. Each transition enforces validation, records who approved or rejected, and maintains an immutable change history. Meta status (Draft, Released, Deprecated) adds an additional control layer. - **Hierarchical Checklist Engine with Five Question Types**: Meeting agendas are structured as hierarchical checklists supporting Checkbox, Staged, Inquiry, Single Choice, and Multiple Choice question types. Categories organize items into logical groups, and the engine validates completeness before allowing meeting completion. - **Ad-Hoc Meeting Initiation from Ship**: The canShipStartUnscheduled flag enables per-vessel control over ad-hoc meeting creation. Ships with this flag enabled can initiate unplanned safety meetings that flow through the same structured lifecycle — attendee tracking, checklist completion, and office review — without prior scheduling. - **Office-Ship Synchronization**: Meeting data synchronizes between office and vessel over satellite links with automatic conflict resolution. Vessels can conduct meetings, complete checklists, and document minutes offline, with changes merging seamlessly when connectivity is restored. - **Calendar Event Lifecycle Engine**: Meetings automatically create and maintain calendar events with support for single and recurring schedules. Changes to meeting dates, vessels, or status propagate to the calendar system in real time, keeping all stakeholders informed. - **Immutable Event Logging**: Every action is recorded across 14 operation event types and 19 meta event types, producing 33 distinct event categories. The log powers the audit trail, compliance reporting, analytics, and real-time notifications — fully auditable and tamper-evident for any external inspection. **Benefits:** - **ISM-Compliant Safety Meetings from Day One**: Controlled meeting templates, structured agendas, full attendee tracking, and office review workflows satisfy ISM Code requirements for regular safety committee meetings. Your safety meeting records are always audit-ready. - **Every Meeting Documented, Every Attendee Tracked**: Rich text minutes, file attachments, rank-based attendee rosters, and 33 event types create a complete, immutable record of every safety meeting. No more lost handwritten minutes or unsigned attendance sheets. - **Ship Crews Can Initiate Safety Discussions Immediately**: The ad-hoc meeting capability means vessel crews do not have to wait for the next scheduled meeting to address urgent safety concerns. When a safety issue arises, the crew can convene and document a structured meeting immediately. - **Controlled, Versioned Meeting Templates**: Six-stage definition lifecycle ensures your safety team always uses approved, controlled meeting templates. Revision history, template cloning, and import tools let you evolve your meeting program without losing institutional knowledge. - **Fleet-Wide Safety Meeting Intelligence**: Dashboard widgets and analytics aggregate meeting completion rates, review status, attendance patterns, and overdue meetings across your entire fleet. Spot vessels that need additional safety attention and measure the effectiveness of your meeting program. - **Scales from Single Vessel to Global Fleet**: Server-side pagination, secure company data isolation, and office-ship synchronization mean the system performs identically whether you manage one vessel or five hundred. Grow your fleet without outgrowing your safety meeting platform. **FAQ:** - **How does the module support ISM Code safety committee meeting requirements?** — The module provides structured meeting templates with formal agendas, full attendee tracking across 29 onboard ranks, five checklist question types for agenda items, and a three-status lifecycle (In Progress, Completed, Reviewed) that includes mandatory office oversight. Every meeting creates an auditable record with immutable event logging, satisfying ISM Code requirements for documented safety committee meetings. - **Can vessels initiate safety meetings without prior scheduling from the office?** — Yes. The canShipStartUnscheduled flag can be enabled per vessel, allowing ship crews to initiate ad-hoc safety meetings when urgent concerns arise. Ad-hoc meetings follow the same structured process as scheduled meetings — formal agenda, attendee tracking, checklist completion, and office review — ensuring consistent documentation regardless of how the meeting was initiated. - **How does the meeting template versioning system work?** — Meeting definitions follow a six-stage lifecycle: Draft, Waiting for Approval, Completed/Rejected, Released, and Revised. Only Released definitions can be used for live meetings. You can import templates from a library, clone existing definitions, and revise them without losing the original version. Meta status tracking (Draft, Released, Deprecated) provides additional lifecycle control, and the system maintains a browsable history of every template change. - **What happens after a meeting is completed on the vessel?** — Completed meetings enter the office review workflow. Shore-side reviewers evaluate meeting outcomes, add comments, request additional information if needed, and formally sign off on the meeting record. The review creates a documented chain of accountability from vessel safety committee to shore management. If additional input is needed, authorized users can reopen the meeting before re-completing it. - **Does the module work offline on vessels with limited connectivity?** — Yes. Vessels operate with a full local deployment that processes meetings, checklists, attendee tracking, and minutes independently of office connectivity. All meeting types, checklist completion, and file attachments work offline. When satellite connectivity is available, changes synchronize automatically with conflict resolution. - **How are meeting attendees tracked?** — Every meeting participant is recorded with rank-based identification across 29 onboard positions spanning Deck and Engine departments. The system tracks attendee changes as discrete events — AddedAttendee, RemovedAttendee, and SetAttendees — creating an immutable record of who participated in every safety meeting. ISM auditors can verify attendance records for any meeting. - **What reporting and analytics capabilities are available?** — The module includes dedicated dashboard widgets covering meeting completion rates, review status, overdue meetings, attendance patterns, and fleet-wide trends. Drill down from fleet-level metrics to individual vessel performance. Yearly planning views provide a visual scheduling grid for your entire safety meeting program, and calendar integration ensures all stakeholders see upcoming meetings. ### Drills (DRL) URL: https://navatom.com/products/drills Plan, execute, and evaluate emergency drills with crew participation tracking. Stage: production Category: Safety Deployment: office, ship Navatom Drills is the comprehensive emergency preparedness platform for maritime safety management — covering scenario planning, structured execution, attendee performance assessment, and regulatory compliance in a single, unified system. As the most feature-rich of Navatom's four safety modules, Drills uniquely combines scenario documents, pre-drill initial meetings, timeline planning events, and individual crew performance ratings to deliver a complete drill management lifecycle that goes far beyond simple checklist completion. Built around a three-status drill lifecycle (In Progress, Completed, Reviewed) and a six-stage versioned definition system (Draft, Waiting for Approval, Completed/Rejected, Released, Revised), the module provides controlled, auditable drill management from template creation through after-action review. Five checklist question types capture structured evidence. A dedicated scenario document lets drill coordinators write detailed briefings. Pre-drill initial meetings record company and ship attendees with time tracking and notes. Timeline planning events structure the drill execution with date, start, end, and title fields. What truly distinguishes Drills is its individual crew performance assessment engine. Every attendee receives a numeric rating and textual remark, with automatic average computation across the drill. Absentee tracking ensures accountability. Dual-source office and ship reviews provide separate oversight channels. With 28 operation event types and 34 meta event types — the most comprehensive audit trail of any safety module — plus yearly planning views, calendar integration, and fleet-wide analytics, Drills transforms emergency preparedness from a compliance checkbox into a continuous improvement program. **Key stats:** - 5 Checklist Question Types - 62 Auditable Event Types - 29 Server Actions - 3 REST Controllers **Features:** - **Drill Scenario Planning**: Every effective emergency drill starts with a well-crafted scenario. Navatom Drills provides a dedicated rich text scenario document for each drill — a separate, structured space where drill coordinators write detailed situational briefings that describe the emergency context, conditions, objectives, and expected crew responses. The scenario document is not a comment field — it is a full rich text editor that supports formatted text, structured sections, and detailed narrative descriptions. Drill coordinators can describe simulated fire locations, weather conditions, equipment failures, and casualty scenarios with the detail needed to make drills realistic and educational. - Dedicated rich text scenario document - Detailed situational briefings - Emergency context & conditions - Separate from checklist & report - **Structured Timeline & Planning Events**: Plan drill execution with precision using structured timeline entries. Each PlanningEvent captures a date, start time, end time, and title — creating a minute-by-minute execution plan that drill coordinators and participants can follow during the exercise. Add, edit, and delete planning events to build a complete drill timeline. From initial muster to final debrief, every phase of the drill is scheduled and visible. The timeline serves as both a planning tool before the drill and an execution record afterward — documenting exactly how the drill was structured. - Date, start, end, title per event - Minute-by-minute execution plans - Add, edit, delete timeline entries - Pre-drill planning & post-drill record - **Pre-Drill Initial Meeting**: Conduct formal pre-drill briefings with a dedicated initial meeting structure. The meeting captures time initiated, time completed, meeting notes, company attendees, and ship attendees — creating a documented record that crew were properly briefed before the drill began. Separate attendee lists for company and ship personnel ensure clear accountability. Time tracking records the duration of the briefing. Notes capture agenda items, safety reminders, and scenario explanations. The initial meeting record forms part of the complete drill package required for ISM Code compliance. - Time initiated & time completed - Company & ship attendee lists - Structured meeting notes - ISM-compliant briefing evidence - **Versioned Definition & Template System**: Build reusable drill definitions with a full six-stage lifecycle. Definitions move through Draft, Waiting for Approval, Completed/Rejected, Released, and Revised stages — ensuring that only approved, controlled drill templates are used for live exercises. Meta statuses (Draft, Released, Deprecated) provide an additional governance layer. Import templates from your library to bootstrap new definitions. Clone and revise existing definitions without losing the original. The versioning system maintains a complete history of every template change, so you always know which version was used for any given drill and can demonstrate template governance during external audits. - Six-stage definition lifecycle - Draft to Released approval workflow - Template import & cloning - Meta statuses: Draft, Released, Deprecated - Complete version history tracking - **Structured Checklist Engine**: Build comprehensive drill checklists with five question types — Checkbox, Staged, Inquiry, Single Choice, and Multiple Choice. Each checklist item captures the specific criteria your assessors need to evaluate, with structured response formats that drive consistent, comparable results across drills. Staged items support progressive assessment (e.g., Not Started / In Progress / Completed). Inquiry items capture free-text observations. Choice items enforce selection from predefined options. Hierarchical categories organize checklist items into logical sections matching your drill assessment framework. Mix and match types within a single checklist to match any safety standard. - Checkbox, Staged, Inquiry types - Single & Multiple Choice questions - Hierarchical category organization - Structured evidence capture - Reusable checklist templates - **Three-Status Drill Lifecycle**: Every drill follows a controlled lifecycle from execution through review. The In Progress, Completed, and Reviewed status model provides clear visibility into where each drill stands — with status transitions enforcing data completeness and review requirements before a drill can be closed. In Progress drills are actively being executed or documented. Completed drills have finished execution and are ready for management review. Reviewed drills have received formal assessment and sign-off. The lifecycle ensures no drill is prematurely closed and every exercise receives proper after-action evaluation. - In Progress active execution - Completed with data locking - Reviewed with formal sign-off - Status-enforced transition rules - **Individual Attendee Performance Ratings**: Assess every crew member's performance individually. Each drill attendee receives a structured review consisting of a numeric rating and a textual remark — capturing both quantitative performance data and qualitative observations about the crew member's response, knowledge, and execution. The system automatically computes an average performance rating across all attendees, giving drill coordinators an instant summary metric for the overall drill quality. Individual ratings build a longitudinal performance profile for each crew member, identifying who needs additional training and who excels in emergency response scenarios. - Numeric rating per crew member - Textual remark per attendee - Automatic average computation - Longitudinal performance profiles - Data-driven training decisions - **Full Attendee & Absentee Tracking**: Manage drill participation with precision. Add, remove, and set the full attendee roster for each drill, tracking exactly which crew members participated. Attendees are selected from the vessel's crew list across 29 on-board ranks spanning Deck and Engine departments. Equally important is absentee tracking — the system explicitly records which crew members were absent from the drill, with reasons where applicable. This dual roster (attendees and absentees) provides complete accountability and ensures that no crew member falls through the cracks in your emergency preparedness program. - 29 on-board ranks supported - Deck & Engine department coverage - Explicit absentee recording - Complete participation accountability - Roster add, remove, set operations - **Office & Ship Reviews**: Get oversight from both shore and vessel management with a dual-source review system. Company reviews and ship reviews are tracked separately, with independent review counts for each source — ensuring that both office DPAs and vessel masters provide their assessment of drill quality. Add, edit, and remove reviews from either source independently. The separation between company and ship reviews reflects the real-world oversight structure in maritime operations, where shore-based management and vessel leadership evaluate drills from different perspectives with different priorities. - Separate company review tracking - Independent ship review counts - Add, edit, remove reviews - Dual-source oversight model - Shore & vessel perspectives - **Drill Reopen Capability**: Completed drills can be reopened for additional assessment or documentation when circumstances require it. Unlike a rigid one-way workflow, the reopen capability recognizes that drill evaluation is sometimes iterative — new information, additional crew feedback, or management requests may necessitate revisiting a completed drill. Reopening a drill returns it to active status while preserving all existing data — ratings, reviews, checklists, and reports remain intact. The reopen event is recorded in the audit trail, providing full transparency about when and why the drill was revisited. - Reopen completed drills - Preserve all existing data - Audit trail records reopen event - Iterative assessment support - **Ship-Based Scheduling & Assignment**: Assign drill definitions to specific vessels and schedule execution across your fleet. Definitions are assigned to ships, creating vessel-specific drill obligations that crew can execute according to their operational schedule. The assignment system supports all 29 on-board ranks across Deck and Engine departments. Ship-based scheduling ensures that every vessel in your fleet maintains its required drill program. Drill coordinators can see which definitions are assigned to which vessels, track completion status per ship, and identify vessels that are falling behind their drill schedule. - Definition-to-ship assignment - 29 on-board ranks across departments - Per-vessel drill obligations - Fleet-wide completion tracking - **Yearly Drill Planning**: Plan your entire annual drill program in a dedicated yearly planning view. A visual scheduling grid lets you map drills across vessels, months, and drill types — giving safety managers and DPAs a complete overview of the emergency preparedness calendar for the year ahead. Identify gaps in drill coverage, ensure that every required drill type is scheduled within the required timeframes, and balance drill frequency across your fleet. The yearly plan integrates with the drill calendar, so scheduled exercises automatically appear in crew and management planning views. - Visual annual scheduling grid - Per-vessel drill coverage mapping - Gap identification across fleet - Calendar integration for planned drills - **Calendar Integration**: Schedule drills directly into the Navatom calendar system. Each drill creates a calendar event with date, time, and assigned participants. Support for both single events and recurring schedules handles everything from one-off emergency exercises to monthly fire drills and quarterly abandon ship drills. Recurring drill schedules automatically generate future drill events based on your configured frequency. Calendar visibility ensures safety officers, vessel masters, and shore management all see upcoming drills in their planning views — reducing scheduling conflicts and improving participation rates. - Automatic calendar event creation - Single & recurring scheduling - Monthly/quarterly drill programs - Fleet-wide calendar visibility - Participant scheduling support - **Rich Text Reports & File Attachments**: Document drill outcomes with detailed post-drill reports using the built-in rich text editor. Capture observations, lessons learned, improvement recommendations, and corrective actions in a structured narrative format that goes beyond simple checkbox completion. Attach evidence files — photographs, videos, documents, and forms — directly to the drill record. File management supports adding, removing, and editing attachments with full event tracking. The combined report and evidence package creates a complete drill record ready for regulatory review or management presentation. - Detailed post-drill report editor - Photo, video & document uploads - Add, remove, edit file attachments - Lessons learned documentation - Complete evidence package - **Complete Audit Trail**: Every action within a drill is recorded in the most comprehensive event log of any Navatom safety module. Twenty-eight operation event types track drill execution — from creation and status changes through attendee management, scenario edits, planning events, initial meeting records, performance ratings, file operations, and report updates. Thirty-four meta event types track definition management — covering creation, release, deprecation, definition workflow transitions, checklist operations (full CRUD plus reorder), comment management, and ship assignments. Combined, the 62 event types provide a second-by-second narrative of every drill and every template change, fully auditable for external inspection. - 28 operation event types - 34 meta event types - 62 total tracked event types - Full user attribution per event - Most comprehensive safety module log - **Dashboard & Analytics**: Monitor your drill program's health with dedicated dashboard widgets and analytics. Track drill completion rates, average performance ratings, upcoming scheduled drills, overdue exercises, and participation trends across your entire fleet. Widgets provide at-a-glance KPIs for safety officers and DPAs: How many drills are scheduled this month? What is the fleet-wide average performance rating? Which vessels have overdue drills? Which crew members have the lowest participation rates? Drill down from any widget to the underlying drill data for detailed analysis. - Drill completion rate tracking - Average performance rating widgets - Upcoming & overdue drill alerts - Fleet-wide participation trends - Drill-down to underlying data **Technical abilities:** - **Server-Side Drill Grids with Advanced Filtering**: All drill views handle large datasets with instant filtering. Narrow results by status, vessel, drill type, date range, definition, and performance rating — the system stays responsive regardless of how many drills your fleet has conducted. - **Six-Stage Definition Lifecycle State Machine**: Drill definitions follow a Draft, Waiting for Approval, Completed/Rejected, Released, Revised lifecycle with built-in approval gates and meta statuses (Draft, Released, Deprecated). Each transition enforces validation, records who approved or rejected, and maintains an immutable change history. - **Structured Drill Execution Model**: Each drill is a composite document combining four distinct components — scenario document, timeline planning events, initial meeting record, and post-drill report — into a single cohesive execution model. This structured approach ensures that every phase of drill management is captured in a standardized, queryable format. - **Per-Attendee Performance Assessment Engine**: Individual crew performance is tracked through a structured review model with numeric rating and textual remark per attendee. Automatic average computation, absentee tracking, and longitudinal crew performance profiles enable data-driven training decisions. - **Office-Ship Synchronization**: Drill data synchronizes between office and vessel over satellite links with automatic conflict resolution. Vessels can execute drills, record performance ratings, and complete checklists offline, with changes merging seamlessly when connectivity is restored. - **Calendar Event Lifecycle Engine**: Drills automatically create and maintain calendar events with support for single and recurring schedules. Changes to drill dates, participants, or status propagate to the calendar system in real time, keeping all stakeholders informed of the drill schedule. - **Immutable Event Logging with 62 Event Types**: Every action across both drill operations (28 types) and definition management (34 types) is recorded in a tamper-proof event log — the most comprehensive audit trail of any Navatom safety module. The log powers compliance reporting, analytics, and real-time notifications. **Benefits:** - **Complete Drill Management from Scenario to After-Action Review**: Plan drill scenarios, conduct pre-drill briefings, execute with structured timelines, assess individual crew performance, and document lessons learned — all in a single platform. No more scattered spreadsheets, email chains, and paper checklists. - **Individual Crew Performance Assessment for Targeted Training**: Per-attendee numeric ratings and textual remarks build longitudinal performance profiles for every crew member. Identify who needs additional training, track improvement over time, and demonstrate competency assessment during ISM audits. - **ISM/SOLAS-Compliant Drill Records with Full Audit Trail**: Sixty-two event types create the most comprehensive audit trail of any safety module. Immutable event logs, structured checklists, and documented initial meetings provide the evidence trail that ISM Code and SOLAS auditors expect. - **Pre-Drill Briefings Ensure Crew Preparedness**: Formal initial meeting records with company and ship attendees, time tracking, and structured notes ensure that every crew member is properly briefed before the drill begins. Documented briefings demonstrate due diligence and improve drill effectiveness. - **Fleet-Wide Drill Intelligence and Performance Trends**: Dashboard widgets and analytics aggregate drill completion rates, performance ratings, and participation trends across your entire fleet. Spot vessels with declining performance, identify drill types that consistently score poorly, and allocate safety resources where they will have the greatest impact. - **Scales from Single Vessel to Global Fleet**: Server-side pagination, secure company data isolation, and office-ship synchronization mean the system performs identically whether you manage one vessel or five hundred. Grow your fleet without outgrowing your drill management platform. **FAQ:** - **How does Navatom Drills differ from a simple checklist tool?** — Navatom Drills is a complete drill lifecycle platform, not just a checklist. Each drill includes a scenario document for situational briefing, a structured timeline with planning events, a pre-drill initial meeting with attendee tracking, a five-type checklist engine, individual crew performance ratings with automatic averages, rich text reports, file attachments, and dual-source office/ship reviews. The 62 tracked event types create the most comprehensive audit trail of any Navatom safety module. - **Can I rate individual crew members on their drill performance?** — Yes. Every drill attendee receives an individual review consisting of a numeric rating and a textual remark. The system automatically computes an average performance rating across all attendees. Over time, these individual ratings build a longitudinal performance profile for each crew member — helping you identify who needs additional training and who excels in emergency response scenarios. - **How does the pre-drill initial meeting work?** — Each drill has a dedicated initial meeting structure that records time initiated, time completed, meeting notes, company attendees, and ship attendees. This formal briefing record documents that crew were properly prepared before the drill began — a key requirement for ISM Code compliance. Company and ship attendees are tracked in separate lists for clear accountability. - **What happens when a completed drill needs to be revisited?** — Completed drills can be reopened for additional assessment or documentation. Reopening returns the drill to active status while preserving all existing data — ratings, reviews, checklists, and reports remain intact. The reopen event is recorded in the audit trail, providing full transparency about when and why the drill was revisited. - **Does the module support offline drill execution on vessels?** — Yes. Vessels operate with a full local deployment that processes drill execution, checklist completion, performance ratings, and report documentation independently of office connectivity. When satellite connectivity is available, changes synchronize automatically with the shore office, including conflict resolution for concurrent edits. - **How does the drill definition template system work?** — Drill definitions follow a six-stage lifecycle: Draft, Waiting for Approval, Completed/Rejected, Released, and Revised, with meta statuses (Draft, Released, Deprecated). Only Released definitions can be used for live drills. You can import templates, clone existing definitions, and revise them while maintaining a complete version history. Definitions are assigned to specific ships for scheduled execution. - **Can I plan my annual drill program across the fleet?** — Yes. The yearly drill planning view provides a visual scheduling grid that maps drills across vessels, months, and drill types. You can identify gaps in coverage, ensure every required drill is scheduled within regulatory timeframes, and balance drill frequency across your fleet. Scheduled drills automatically appear in crew and management calendar views. ### Training (TRN) URL: https://navatom.com/products/training Manage training programs, competency matrices, and crew development records. Stage: production Category: Safety Deployment: office, ship Navatom Training is the onboard crew training management platform for maritime fleet operators — enabling your office and vessel teams to define, schedule, and track training programs across the entire fleet with versioned curricula, structured assessments, full attendee tracking, and compliance documentation. It replaces ad-hoc spreadsheets, paper sign-off sheets, and disconnected training logs with a controlled, cloud-synchronized training system that gives your training officers, fleet HR, and vessel masters a single source of truth. Built around a six-stage curriculum lifecycle (Draft, Waiting for Approval, Completed/Rejected, Released, Revised), the module ensures your crew always trains from approved, controlled material. Five assessment question types — Checkbox, Staged, Inquiry, Single Choice, and Multiple Choice — capture structured evaluation data that goes far beyond a simple attendance signature. A three-status training lifecycle (In Progress, Completed, Reviewed) with office review oversight ensures every session is documented, evaluated, and approved. Ship crews can initiate ad-hoc training sessions when the moment is right — no waiting for office scheduling. Twenty-nine onboard ranks across Deck and Engine departments ensure precise attendee identification. Calendar integration, yearly planning views, rich text reports with file attachments, and a complete audit trail of 32 event types transform training from a checkbox exercise into a fleet-wide competency management system. **Key stats:** - 5 Checklist Question Types - 6 Definition Lifecycle Stages - 32 Auditable Event Types - 32 Server Actions **Features:** - **Onboard Crew Training Management**: Conduct structured training sessions directly on your vessels with a purpose-built onboard training platform. Every session captures the training topic, curriculum reference, date, location, instructor, and attendee roster — creating a complete documentary record that satisfies ISM Code and STCW requirements. Training sessions are not just calendar entries — they are structured records with checklists, reports, file attachments, and comment threads. The system guides your training officer through a consistent process from session creation through completion and office review. - Structured onboard training sessions - Complete session documentation - ISM & STCW compliance records - Instructor & topic tracking - **Versioned Training Curriculum System**: Build reusable training definitions with a full six-stage lifecycle: Draft, Waiting for Approval, Completed/Rejected, Released, and Revised. Only Released curricula can be used for live training sessions, ensuring your crew always trains from approved, controlled material. Import templates from your library to bootstrap new curricula. Clone and revise existing definitions without losing the original. The versioning system maintains a complete history of every curriculum change, so you always know which version was used for any given training session and can demonstrate controlled document management to auditors. - Six-stage definition lifecycle - Draft to Released approval workflow - Template import & cloning - Version history tracking - Controlled revision management - **Structured Assessment Checklists**: Evaluate crew competency with five question types — Checkbox, Staged, Inquiry, Single Choice, and Multiple Choice. Each checklist item captures the specific evidence your training officer needs to assess, with structured response formats that drive consistent, comparable results across sessions and vessels. Staged items support progressive assessment (e.g., Not Demonstrated / Partially Demonstrated / Fully Demonstrated). Inquiry items capture free-text observations. Choice items enforce selection from predefined options. Organize questions into hierarchical categories to mirror your training curriculum structure. - Checkbox, Staged, Inquiry types - Single & Multiple Choice questions - Progressive staged assessments - Hierarchical category organization - Reusable checklist templates - **Three-Status Training Lifecycle**: Every training session follows a controlled lifecycle: In Progress while being conducted, Completed when the training officer finishes, and Reviewed once the office has evaluated the session. Status transitions enforce data completeness — a session cannot be completed without the required checklist responses and attendee records. The three-status model provides clear visibility into where each training session stands. Fleet managers can instantly see which sessions are underway, which await review, and which have been fully processed. Status-based filtering lets you focus on the sessions that need attention right now. - InProgress → Completed → Reviewed - Status-enforced data completeness - Clear session visibility - Fleet-wide status filtering - **Full Attendee Tracking**: Record exactly who attended each training session with a structured crew attendance roster. Add and remove attendees by name and rank, with support for all 29 onboard ranks across Deck and Engine departments. The attendee list creates the documentary evidence that your crew received the required training. Attendee tracking goes beyond a simple sign-off sheet. Each attendee record is linked to the crew member profile, enabling fleet-wide queries: Which crew members have completed fire safety training? Who is overdue for lifeboat drill competency assessment? The structured data feeds into compliance reporting and crew competency dashboards. - 29 onboard ranks supported - Deck & Engine departments - Add/remove attendee logging - Crew profile linkage - Fleet-wide attendance queries - **Ship-Initiated Ad-Hoc Training**: Not every training need can be scheduled months in advance. The canShipStartUnscheduled flag allows vessel crews to initiate training sessions immediately — responding to equipment changes, near-miss events, new crew arrivals, or regulatory updates without waiting for office approval of a new schedule. Ad-hoc sessions follow the same structured process as scheduled training: curriculum reference, checklists, attendee tracking, and office review. The only difference is the initiation point. This flexibility ensures your vessels can respond to training needs in real time while maintaining full documentation standards. - canShipStartUnscheduled flag - Immediate training initiation - No office pre-scheduling required - Same documentation standards - Responsive to real-time needs - **Office Review & Oversight**: Shore-based training managers and DPAs review every completed training session before it is finalized. The office review step ensures that training quality is maintained across the fleet, checklist responses are adequate, and attendance records are complete. Reviewers can add comments, request additional information, or flag concerns directly within the training record. The review workflow creates an additional accountability layer — vessel crews know their training will be evaluated, and the office has documented evidence of oversight for ISM compliance. - Shore-based session review - DPA quality evaluation - Comment & feedback workflow - Documented oversight evidence - ISM compliance accountability - **Ship-Based Scheduling & Assignment**: Assign training definitions to specific vessels and schedule sessions across your fleet. Support for all 29 onboard ranks across Deck and Engine departments ensures that training assignments reach the right crew members. Each vessel receives its tailored training program based on vessel type, trade area, and crew composition. Scheduling supports both one-time and recurring training events. Assign a fire safety curriculum to all tankers quarterly, or schedule a bridge team management refresher for specific vessels before a trade route change. The assignment system maintains the link between curriculum definition and vessel execution. - Per-vessel training programs - 29 rank-based assignments - Deck & Engine department targeting - One-time & recurring scheduling - Vessel type & trade area filtering - **Yearly Training Planning**: Plan your entire annual training program in a dedicated yearly planning view. A visual scheduling grid lets you map training sessions across vessels, months, and curriculum topics — giving fleet HR and training managers a complete overview of the training calendar for the year ahead. Identify gaps in training coverage, ensure regulatory requirements are met within required timeframes, and balance training load across the fleet. The yearly plan integrates with the training calendar, so scheduled sessions automatically appear in crew and management planning views. - Visual annual scheduling grid - Per-vessel training coverage mapping - Gap identification across fleet - Calendar integration for planned sessions - **Calendar Integration**: Schedule training sessions directly into the Navatom calendar system. Each session creates a calendar event with date, time, and assigned vessel. Support for recurring schedules — Daily, Weekly, Monthly, and Yearly — handles everything from weekly safety briefings to annual regulatory refresher courses. Recurring training schedules automatically generate future session events based on your configured frequency. Calendar visibility ensures training officers, vessel masters, and shore management all see upcoming sessions in their planning views, reducing missed training and scheduling conflicts. - Automatic calendar event creation - Daily, Weekly, Monthly, Yearly recurrence - Fleet-wide calendar visibility - Scheduling conflict prevention - **Rich Text Reports & File Attachments**: Document training outcomes with a rich text editor that supports formatted reports, inline notes, and structured observations. Attach supporting files — photos, certificates, assessment forms, presentation materials — directly to the training record for a complete documentary package. The report editor goes beyond plain text: format key findings, highlight areas for improvement, and structure your training evaluation in a professional format. Attached files are stored alongside the training record, ensuring that all supporting evidence is accessible from a single location. - Rich text editor for reports - Photo & certificate attachments - Inline notes & observations - Complete documentary package - **Threaded Comments & Collaboration**: Communicate about training sessions with per-session comment threads. Training officers, reviewers, and fleet managers can discuss session outcomes, request clarifications, and share observations directly within the training record — keeping all communication in context. Comments are timestamped and attributed, creating a documented conversation trail. Unlike email threads that get lost, training comments remain permanently attached to the session record and are visible to anyone with access to the training module. - Per-session comment threads - Timestamped & attributed messages - Cross-team communication - Permanent conversation trail - **Complete Audit Trail**: Every action within a training session is recorded in a granular event log with 32 event types — 14 operation events and 18 meta events. From session creation and attendee changes through file uploads and status transitions, the event stream provides a complete narrative of the entire training process. Operation events track session-level actions: Created, AddedFile, RemovedFile, EditedFile, Comments, UpdatedReport, StatusChanged, Reviewed, RemoveReview, AddedAttendee, RemovedAttendee, and SetAttendees. Meta events track curriculum-level actions: definition workflow transitions, checklist modifications, release and deprecation, and ship assignment changes. - 14 operation event types - 18 meta event types - Full user attribution per event - Immutable event history - Complete process reconstruction - **Dashboard & Analytics**: Monitor your training program's health with dedicated dashboard widgets. Track completion rates, review status, upcoming sessions, and training coverage across your entire fleet. At-a-glance KPIs tell training managers which vessels are on track and which need attention. Drill down from any widget to the underlying training data. Filter by vessel, curriculum topic, date range, or status to analyze specific segments of your training program. Dashboard views aggregate data fleet-wide, giving management the oversight they need for ISM compliance reviews. - Dedicated training dashboard widgets - Completion rate tracking - Review status monitoring - Fleet-wide coverage analysis - Drill-down to session detail - **Version History & Browsing**: Browse the complete version history of any training curriculum. See every revision, who made it, when it was approved, and what changed. Compare versions side by side to understand how your training material has evolved over time. Version browsing supports compliance requirements by demonstrating controlled document management. When an auditor asks "which version of this curriculum was used for that training session?", the answer is one click away — with full traceability from session back to the exact curriculum version. - Full curriculum version history - Side-by-side version comparison - Approval & change tracking - Session-to-version traceability **Technical abilities:** - **Server-Side Training Grids with Advanced Filtering**: All training session, curriculum, and attendance views handle large volumes of records with instant filtering. Narrow results by vessel, status, curriculum, date range, and rank — the system stays responsive regardless of data volume. - **Six-Stage Curriculum Lifecycle State Machine**: Training curricula follow a Draft, Waiting for Approval, Completed/Rejected, Released, Revised lifecycle with built-in approval gates. Each transition enforces validation, records who approved or rejected, and maintains an immutable change history. - **Hierarchical Assessment Checklist Engine**: Five question types (Checkbox, Staged, Inquiry, Single Choice, Multiple Choice) organized in hierarchical categories. The engine validates responses, supports progressive staged assessments, and produces structured evaluation data for analytics. - **Ad-Hoc Training Initiation from Ship**: The canShipStartUnscheduled flag enables vessels to create training sessions without prior office scheduling. Ad-hoc sessions follow identical workflows to scheduled sessions, maintaining documentation consistency while providing operational flexibility. - **Office-Ship Synchronization**: Training data synchronizes between office and vessel over satellite links with automatic conflict resolution. Vessels can conduct training sessions and document results offline, with changes merging seamlessly when connectivity is restored. - **Calendar Event Lifecycle Engine**: Training sessions automatically create and maintain calendar events with support for single and recurring schedules (Daily, Weekly, Monthly, Yearly). Changes to session dates, vessels, or status propagate to the calendar system in real time. - **Immutable Event Logging**: Every action is recorded in a tamper-proof log with 32 event types (14 operation + 18 meta). The log powers the audit trail, compliance reporting, analytics, and real-time notifications — fully auditable for any external inspection. **Benefits:** - **Structured Training Programs Across Your Entire Fleet**: Versioned curricula, structured checklists, and controlled approval workflows ensure every vessel in your fleet follows the same approved training program. No more inconsistent training quality between vessels or outdated material in circulation. - **ISM/STCW-Compliant Training Records from Day One**: Immutable event logs, structured attendance records, and full traceability mean your training records are always inspection-ready. ISM Code, STCW, and flag state auditors will find a clean, chronological record of every training activity with curriculum version linkage. - **Ship Crews Can Start Training When the Moment Is Right**: Ad-hoc training initiation lets vessels respond to immediate training needs — new crew arrivals, equipment changes, near-miss follow-ups — without waiting for office scheduling. Flexibility without sacrificing documentation standards. - **Every Training Session Documented with Full Attendance**: Attendee tracking with 29 onboard ranks, rich text reports, file attachments, and structured checklists create a complete documentary package for every session. No more missing sign-off sheets or incomplete training records. - **Fleet-Wide Training Intelligence and Compliance Tracking**: Dashboard widgets and analytics aggregate training completion, review status, and coverage data across your entire fleet. Identify vessels falling behind on training schedules, track competency gaps, and demonstrate fleet-wide compliance to charterers and regulators. - **Scales from Single Vessel to Global Fleet**: Server-side pagination, secure company data isolation, and office-ship synchronization mean the system performs identically whether you manage one vessel or five hundred. Grow your fleet without outgrowing your training platform. **FAQ:** - **What types of training sessions does the module support?** — Navatom Training supports both scheduled and ad-hoc onboard crew training sessions. Scheduled sessions are planned through the yearly planning view and calendar system with recurring options (Daily, Weekly, Monthly, Yearly). Ad-hoc sessions can be initiated directly by vessel crews when the canShipStartUnscheduled flag is enabled — for responding to immediate training needs like new crew arrivals, equipment changes, or near-miss follow-ups. - **How does the training curriculum system work?** — Training curricula follow a six-stage lifecycle: Draft, Waiting for Approval, Completed/Rejected, Released, and Revised. Only Released curricula can be used for live training sessions. You can import templates, clone existing definitions, and revise them without losing the original version. The system maintains complete version history, so you always know which curriculum version was used for any given session. - **Can ship crews start training without office scheduling?** — Yes. When the canShipStartUnscheduled flag is enabled for a training definition, vessel crews can initiate sessions immediately without waiting for office scheduling. Ad-hoc sessions follow the same structured process — curriculum reference, checklists, attendee tracking, and office review — maintaining full documentation standards while providing operational flexibility. - **How is crew attendance tracked?** — Every training session has a structured attendee roster. Crew members are added by name and rank, with support for all 29 onboard ranks across Deck and Engine departments. Attendee changes are logged as events (AddedAttendee, RemovedAttendee, SetAttendees), creating an immutable record of who attended each session. Attendance data feeds into fleet-wide compliance reporting. - **Does the module work offline on vessels?** — Yes. Vessels operate with a full local deployment that processes training sessions, checklists, reports, and attendee records independently of office connectivity. All training workflows function offline. When satellite connectivity is available, changes synchronize automatically with the office system, including conflict resolution. - **What assessment methods are available for evaluating training?** — The module provides five checklist question types: Checkbox (yes/no verification), Staged (progressive assessment like Not Demonstrated / Partially / Fully), Inquiry (free-text observations), Single Choice (select one from predefined options), and Multiple Choice (select multiple). Questions are organized in hierarchical categories to mirror your curriculum structure. - **How does office review work?** — After a vessel training officer marks a session as Completed, it enters the Reviewed stage where shore-based training managers or DPAs evaluate the session. Reviewers can inspect checklist responses, attendance records, reports, and attached files. They can add comments, request additional information, or approve the session. The review workflow creates documented evidence of shore oversight for ISM compliance. ### Risk Assessments (RA) URL: https://navatom.com/products/risk-assessments Create and manage risk assessments, hazard identification, and mitigation measures. Stage: production Category: Safety Deployment: office, ship Navatom Risk Assessments is the maritime risk management platform that brings hazard identification, probability-severity scoring, and operational controls into a single, structured system. It replaces ad-hoc paper-based risk assessments and disconnected spreadsheets with a controlled, cloud-synchronized platform that gives your DPA, safety officers, and vessel masters a consistent methodology for identifying, evaluating, and mitigating operational hazards across your entire fleet. Built around a configurable risk matrix engine supporting 3×3, 4×4, and 5×5 matrix sizes, the module scores every hazard on five probability levels (Improbable to Frequent) and five severity levels (Negligible to Catastrophic), producing a five-tier tolerability rating from Low to Critical. Three hazard types — Environmental, Property, and Health — classify risks by impact domain, while structured control measures and consequence documentation ensure every hazard is addressed with traceable, auditable mitigation actions. Risk assessment definitions link directly to SMS manual procedures and operations, creating a living bridge between your safety management system and day-to-day operational risk management. A five-stage assessment lifecycle with rank-based approval workflow ensures ship-side crews conduct assessments under controlled conditions, while fleet-wide template management lets you replicate proven assessments across your entire fleet. With 43 event types tracking every action, your risk assessment records are always audit-ready. **Key stats:** - 5 Risk Tolerability Levels - 3 Configurable Matrix Sizes - 3 Hazard Types - 84 Server Actions **Features:** - **Hazard Identification & Classification**: Identify and classify every operational hazard with precision. Navatom supports three distinct hazard types — Environmental, Property, and Health — ensuring that every risk is categorized by its impact domain. Each hazard captures structured data including controls, consequences, and tolerance scoring, creating a complete risk profile that goes far beyond simple text descriptions. Three hazard statuses — Active, Deprecated, and Invalid — manage the lifecycle of hazard definitions over time. As operations change and new risks emerge, deprecated hazards remain in the historical record while invalid entries are flagged without data loss. The classification system ensures your hazard register stays current and meaningful. - Environmental, Property, Health types - Active, Deprecated, Invalid statuses - Structured controls & consequences - Complete hazard risk profiles - **Configurable Risk Matrix**: Score every hazard with a probability-times-severity risk matrix that adapts to your organization's methodology. Navatom supports three matrix sizes — 3×3, 4×4, and 5×5 — so you can match the granularity expected by your SMS manual, classification society, or flag state requirements. The matrix engine combines five probability levels (Improbable, Remote, Occasional, Probable, Frequent) with five severity levels (Negligible, Minor, Moderate, Major, Catastrophic) to produce a calculated tolerability score. Visual matrix displays make risk levels immediately apparent to assessors, while the configurable size ensures the right balance between simplicity and analytical depth. - 3×3, 4×4, and 5×5 matrix sizes - 5 probability levels (Improbable to Frequent) - 5 severity levels (Negligible to Catastrophic) - Calculated tolerability scoring - Visual matrix risk display - **Five-Level Risk Tolerability**: Every hazard receives a tolerability rating across five levels — Low, Moderate, High, Critical, and Catastrophic — derived from the probability-severity matrix calculation. Each level carries its own action threshold: Low risks may require only monitoring, while Critical and Catastrophic risks demand immediate controls, management review, and operational restrictions. Tolerability levels drive downstream workflow behavior. High-tolerability hazards trigger mandatory control measures and approval requirements. The five-level scale provides enough granularity to distinguish between risks that need watching and risks that need immediate intervention, without overwhelming assessors with unnecessary complexity. - Low to Catastrophic rating scale - Action thresholds per level - Mandatory controls for high risks - Management review triggers - Monitoring-only for low risks - **Hazard Control Management**: Document and track control measures for every identified hazard. Each control captures a description of the mitigation action, completion status, and responsibility assignment. Controls can be added on demand as new mitigation strategies are identified during the assessment process or as operational conditions change. The control management system ensures that risk assessments are not just identification exercises but active mitigation plans. Track which controls are in place, which are pending implementation, and which need verification. The structured approach transforms hazard identification into actionable risk reduction. - Mitigation action documentation - Completion status tracking - Responsibility assignment per control - On-demand control additions - Actionable risk reduction plans - **Operations & Procedure Hierarchy**: Link risk assessments directly to your SMS manual procedures and operational steps. Each assessment definition includes an ordered list of operations that map to specific procedures in the Manuals module, creating a living connection between your safety management system documentation and the risks associated with each operational activity. The procedure hierarchy ensures that risk assessments are not standalone documents but integral parts of your safety management system. When a procedure changes, the linked risk assessment surfaces for review. When a new hazard is identified, it connects back to the specific operation that generates the risk. - Ordered operations per assessment - Direct SMS manual procedure links - Living SMS-to-risk connection - Procedure change triggers review - **Five-Stage Assessment Lifecycle**: Every risk assessment execution follows a controlled five-stage lifecycle — Ongoing, Awaiting Approval, Rejected, Completed, and Deleted. The lifecycle enforces data integrity at each transition: an Ongoing assessment cannot be marked Complete without all required hazard evaluations, and a Completed assessment locks its data against further modification. The Awaiting Approval stage introduces a formal review gate where designated approvers verify that the assessment was conducted properly, all hazards were evaluated, and control measures are adequate. Rejected assessments return to the assessor with reviewer comments for correction, creating a quality loop that ensures assessment rigor. - Ongoing → AwaitingApproval flow - Rejected → correction loop - Completed status data locking - Deleted status preserves history - Transition validation enforcement - **Ship-Side Assessment Execution**: Vessel crews conduct risk assessments directly on board using the ship-side deployment, with full functionality available regardless of connectivity status. The assessment workflow guides crew members through hazard identification, risk scoring, control documentation, and form completion — all synchronized with the office when connectivity is available. Ship-side execution is not a simplified mobile view — it is the complete assessment platform running locally on the vessel. Crew members work with the same risk matrices, hazard classifications, and control templates as shore-based safety managers. Office-ship synchronization ensures that completed assessments appear in fleet-wide dashboards without manual data transfer. - Full on-vessel assessment workflow - Offline hazard evaluation - Office-ship synchronization - Complete risk matrix on board - No simplified mobile compromise - **Rank-Based Responsibility & Approval**: Assign assessment responsibility and approval authority based on 29 recognized on-board ranks. Each risk assessment definition specifies which ranks are responsible for conducting the assessment and which ranks have approval authority, ensuring that the right crew members perform and verify each assessment. Rank-based assignment scales across your fleet — define the assessment once with rank requirements, and every vessel's crew structure automatically determines who conducts and who approves. The system adapts to crew changes without requiring individual name assignments, reducing administrative overhead while maintaining accountability. - 29 on-board ranks supported - Rank-based responsibility assignment - Rank-based approval authority - Automatic crew change adaptation - Fleet-wide rank consistency - **Five Difficulty Levels**: Classify the operational difficulty of each risk assessment with five levels — Very Easy, Easy, Moderate, Difficult, and Very Difficult. Difficulty ratings help safety managers allocate assessment time, identify assessments that may need additional training or supervision, and plan assessment schedules that account for complexity. Difficulty levels are metadata on the assessment definition, not the individual hazards. A cargo tank cleaning assessment rated "Difficult" signals to the planning team that it requires experienced assessors and adequate time allocation. This operational intelligence improves assessment quality by ensuring adequate preparation. - VeryEasy to VeryDifficult scale - Assessment time allocation guidance - Training & supervision indicators - Schedule complexity planning - **Forms Integration**: Embed digital checklists and structured forms directly within risk assessments using the Forms module integration. Assessment forms capture standardized data — safety equipment checks, environmental condition surveys, crew competency verifications — as part of the assessment workflow rather than as separate documents. Forms integration means that risk assessments can include any structured data collection your SMS requires. Pre-departure checklists, hot work permits, enclosed space entry forms — all link to the parent assessment and contribute to the overall risk evaluation. Form submissions are recorded as assessment events for full traceability. - Embedded digital checklists - Safety equipment check forms - Environmental condition surveys - Form submissions as assessment events - Linked to parent assessment record - **PMS & Maintenance Integration**: Link risk assessments to related maintenance tasks in the Planned Maintenance System. When a hazard identifies equipment-related risks, the assessment connects directly to the relevant PMS work orders, creating bidirectional visibility between risk management and maintenance planning. The integration ensures that maintenance-driven risks are not assessed in isolation. A risk assessment for crane operations can reference the crane's maintenance history, outstanding work orders, and certification status. Conversely, PMS planners can see which maintenance tasks have associated risk assessments, improving planning decisions. - Link to PMS work orders - Equipment risk-to-maintenance bridge - Maintenance history visibility - Certification status references - Bidirectional PMS integration - **Fleet-Wide Template Management**: Create risk assessment templates once and replicate them across your entire fleet. The CopyRiskAssessmentToAnotherShip functionality lets you take a proven assessment definition — complete with hazards, controls, operations, and form configurations — and deploy it to any vessel in your fleet with a single action. Template management eliminates the need to rebuild assessments from scratch on every vessel. When your safety team develops a new cargo handling risk assessment, it can be immediately distributed to all relevant vessels. Template replication preserves the complete assessment structure while allowing vessel-specific customization after deployment. - CopyRiskAssessmentToAnotherShip - Complete definition replication - Hazards, controls & forms preserved - Vessel-specific customization allowed - One-action fleet deployment - **Hazard Consequence Documentation**: Document the potential consequences of every identified hazard with structured consequence records. Each consequence captures what could happen if the hazard materializes without adequate controls — including the affected domain (Environmental, Property, Health), the potential severity, and the chain of events leading to the adverse outcome. Structured consequence documentation transforms risk assessments from abstract scoring exercises into concrete safety narratives. When crew members can see exactly what a "Major" severity rating means in terms of real consequences — oil spill volume, injury potential, equipment damage scope — the risk assessment becomes a more effective safety communication tool. - Structured consequence records - Per-hazard impact documentation - Affected domain classification - Severity-to-consequence narrative - Concrete safety communication - **Comments & File Attachments**: Add comments and upload file attachments at both the assessment level and the individual hazard level. Evidence photographs, reference documents, manufacturer safety data sheets, and previous incident reports can be attached directly to the relevant hazard, keeping supporting documentation in context. Per-hazard commenting enables collaborative risk assessment development. Safety officers can add notes about specific hazards, crew members can attach field observations, and shore-based managers can provide guidance — all threaded within the hazard record. File attachments support the evidence trail required for ISM compliance. - Assessment-level comments - Per-hazard comment threads - Evidence photo uploads - Reference document attachments - Collaborative assessment development - **Complete Audit Trail**: Every action within the risk assessment system is recorded across 43 distinct event types spanning meta definitions (17 events), assessment logs (6 events), and hazard records (20 events). From initial creation through hazard additions, control modifications, form submissions, and status changes, the event stream provides a second-by-second narrative of the entire assessment lifecycle. The audit trail is not just a log — it is an accountability and compliance system. Every event carries full user attribution, timestamp, and contextual data. ISM auditors, port state inspectors, and classification society surveyors can reconstruct exactly what happened during any risk assessment, who made each decision, and when. - 43 distinct event types - 17 meta definition events - 6 assessment log events - 20 hazard record events - Full user attribution & timestamps - **Dashboard & Analytics**: Monitor your risk assessment program's health with dedicated dashboard widgets and analytics. Track assessment completion rates, outstanding assessments, hazard distribution by type and tolerability, and fleet-wide risk trends — all aggregated from real assessment data across your entire fleet. Dashboard views give safety managers and DPAs immediate visibility into risk assessment coverage. Which vessels have completed their required assessments? Which hazard types appear most frequently? Where are the highest-tolerability risks concentrated? Drill down from any widget to the underlying assessment data for detailed investigation. - Assessment completion rate tracking - Hazard distribution by type - Tolerability level aggregation - Fleet-wide risk trend analysis - Drill-down to assessment data **Technical abilities:** - **Configurable Matrix Engine with Three Size Options**: The risk matrix supports 3×3, 4×4, and 5×5 configurations, each with independently defined probability and severity scales. Matrix size selection adapts the scoring granularity to your SMS methodology without requiring custom development. - **Tamper-Proof Event Logging with 43 Event Types**: Every action across risk assessment definitions (17 events), execution logs (6 events), and hazard records (20 events) is recorded in a tamper-proof log. The event stream powers audit trails, compliance reporting, and real-time notifications. - **Fleet Replication with CopyRiskAssessmentToAnotherShip**: Complete risk assessment definitions — including hazards, controls, consequences, operations, and form configurations — replicate to any vessel in a single operation. Template replication preserves the full assessment structure while resetting vessel-specific execution data. - **Five-Stage Lifecycle with Approval Gates**: Assessment execution follows a controlled Ongoing → AwaitingApproval → Rejected → Completed → Deleted lifecycle. Each transition enforces validation, records who approved or rejected, and maintains an immutable change history. - **Office-Ship Synchronization**: Risk assessment data synchronizes between office and vessel over satellite links with automatic conflict resolution. Vessels can conduct assessments, evaluate hazards, and document controls offline, with changes merging seamlessly when connectivity is restored. - **Cross-Module Integration Architecture**: Risk assessments integrate with PMS (maintenance tasks), Manuals (SMS procedures), and Forms (digital checklists) through structured references. Cross-module links are bidirectional, enabling impact analysis when any connected record changes. - **Rank-Based Access and Assignment Model**: Assessment responsibility and approval authority map to 29 on-board ranks rather than individual users. Crew changes propagate automatically — the rank-based model eliminates manual reassignment when personnel rotate between vessels. **Benefits:** - **Audit-Ready Risk Records Across Your Fleet**: Immutable event logs with 43 event types, structured hazard documentation, and full traceability mean your risk assessment records are always inspection-ready. ISM auditors, port state inspectors, and classification society surveyors will find a complete, chronological record of every assessment activity. - **Consistent Risk Methodology Fleet-Wide**: Configurable risk matrices, standardized hazard classifications, and fleet-wide template replication ensure every vessel uses the same risk assessment methodology. Eliminate vessel-by-vessel variation and establish a single standard of safety across your fleet. - **From Hazard Identification to Active Mitigation**: Risk assessments are not just scoring exercises. Structured control measures, consequence documentation, and maintenance integration transform hazard identification into actionable risk reduction plans with tracked implementation and verification. - **Controlled Assessments with Approval Workflow**: The five-stage lifecycle with rank-based approval ensures every assessment passes through formal review before completion. Rejected assessments return for correction, maintaining assessment quality without creating administrative bottlenecks. - **Living Connection to Your Safety Management System**: Direct links to SMS manual procedures, PMS maintenance tasks, and Forms module checklists mean risk assessments exist within the context of your entire safety management system — not as isolated documents. - **Scales from Single Vessel to Global Fleet**: Template replication, rank-based assignments, office-ship synchronization, and fleet-wide analytics mean the system performs identically whether you manage one vessel or five hundred. Grow your fleet without outgrowing your risk assessment platform. **FAQ:** - **What risk matrix sizes does the module support?** — Navatom Risk Assessments supports three configurable matrix sizes — 3×3, 4×4, and 5×5. Each size uses five probability levels (Improbable, Remote, Occasional, Probable, Frequent) and five severity levels (Negligible, Minor, Moderate, Major, Catastrophic) to produce a tolerability rating. The matrix size determines the scoring granularity and can be configured to match your SMS methodology or regulatory requirements. - **How does the hazard classification system work?** — Every hazard is classified into one of three types — Environmental, Property, or Health — based on its impact domain. Each hazard captures structured controls (mitigation measures), consequences (potential outcomes), and tolerance scoring (probability × severity). Hazards follow a three-status lifecycle: Active for current risks, Deprecated for risks that no longer apply, and Invalid for incorrect entries. - **Can risk assessments be conducted offline on vessels?** — Yes. Vessels operate with a full local deployment that processes risk assessments, hazard evaluations, and control documentation independently of office connectivity. All assessment workflows, risk matrix scoring, and form completion work offline. When satellite connectivity is available, changes synchronize automatically with the office system. - **How does the approval workflow function?** — Risk assessments follow a five-stage lifecycle: Ongoing, Awaiting Approval, Rejected, Completed, and Deleted. When an assessor submits a completed assessment, it enters the Awaiting Approval stage where designated approvers — assigned by on-board rank from 29 available ranks — review the assessment. Approved assessments move to Completed and lock; rejected assessments return to the assessor with comments. - **Can I replicate risk assessments across my fleet?** — Yes. The CopyRiskAssessmentToAnotherShip functionality lets you take a complete assessment definition — including all hazards, controls, consequences, operations, and form configurations — and deploy it to any vessel in your fleet. This eliminates rebuilding assessments from scratch and ensures consistent risk management methodology across all vessels. - **Which modules integrate with Risk Assessments?** — Risk Assessments integrates with three other Navatom modules: Manuals (linking assessments to SMS procedures and operations), PMS (connecting hazards to related maintenance tasks and equipment), and Forms (embedding digital checklists and structured data collection within assessments). All integrations use bidirectional references for full traceability. - **What audit trail capabilities are available?** — The module records 43 distinct event types across three domains: 17 event types for assessment meta definitions (creation, hazard additions, operation changes), 6 event types for assessment execution logs (status transitions, form submissions), and 20 event types for hazard records (control modifications, consequence updates, tolerance changes). Every event carries full user attribution and timestamps. ### Deficiencies (DEF) URL: https://navatom.com/products/deficiencies Record and track deficiencies from inspections with corrective action workflows. Stage: production Category: Issues Deployment: office, ship Navatom Deficiencies is the operational workhorse for tracking every type of deficiency across your fleet — from discovery to root cause analysis, corrective action, and verified closure. Whether an issue is found during an internal walkthrough, a port state inspection, or an equipment check, Deficiencies gives your team one place to log it, investigate it, assign responsibility, and close it with a full paper trail. Built around a six-stage lifecycle, every deficiency moves through a clear progression from initial reporting through investigation, corrective action, and final resolution. Rules-based root cause analysis with twelve predefined categories ensures consistent investigation across all vessels. Three types of corrective action — interim, corrective, and preventive — give your team the flexibility to contain an issue immediately while working on the permanent fix and the systemic prevention. Audit findings convert directly into tracked deficiencies with a single action, carrying forward all evidence and context. Equipment and ship section linkage connects every deficiency to the physical asset involved. Fleet-wide dashboards, analytics, and a complete audit trail of forty-four event types make Deficiencies the foundation of your continuous improvement program. **Key stats:** - 6 Issue Lifecycle Stages - 3 Corrective Action Types - 12 Root Cause Categories - 44 Auditable Event Types **Features:** - **Six-Stage Issue Lifecycle**: Every deficiency follows a controlled six-stage progression from initial discovery through to verified resolution. The lifecycle ensures that no issue can be prematurely closed without completing the required investigation, corrective action, and verification steps. Clear status visibility at every stage means your DPA, fleet superintendent, and vessel master always know exactly where each deficiency stands. Overdue items are immediately visible, and stage transitions are enforced to maintain process discipline across your entire fleet. - Controlled progression from discovery to closure - Stage transition enforcement - Overdue visibility at every stage - No premature closure without verification - **Rules-Based Root Cause Analysis**: Investigate the real cause behind every deficiency using twelve predefined root cause categories. Rather than relying on free-text descriptions that vary between investigators, the rules-based system ensures consistent, comparable analysis across all vessels and all deficiency types. Each root cause category is designed around recognized maritime investigation frameworks. When your team selects a root cause, the system captures not just what went wrong, but why — building a fleet-wide knowledge base that reveals systemic patterns and prevents recurrence. - 12 predefined root cause categories - Consistent analysis across all vessels - Fleet-wide root cause pattern detection - Maritime investigation framework alignment - **Interim, Corrective & Preventive Actions**: Address deficiencies at three levels: interim actions contain the immediate risk, corrective actions fix the specific problem, and preventive actions address the underlying system weakness. Each action type has its own assignment, deadline, evidence requirements, and verification workflow. This three-tier approach mirrors best practice in maritime safety management. An interim action might restrict equipment use while a corrective action replaces a faulty component and a preventive action updates the maintenance schedule to prevent recurrence. All three are tracked independently with full accountability. - Interim actions contain immediate risk - Corrective actions fix the specific problem - Preventive actions address system weakness - Independent tracking per action type - **Audit Finding Conversion**: When an audit finding warrants formal tracking, convert it into a deficiency with a single action. The conversion carries forward all evidence, observations, and context from the original finding, creating a fully documented deficiency record ready for root cause analysis and corrective action. No duplicate data entry, no lost context. The permanent link between the audit finding and the resulting deficiency means your compliance team can trace any corrective action back to the specific assessment observation that triggered it. - One-action finding conversion - Evidence & context carry-forward - Permanent finding-deficiency linkage - No duplicate data entry - **Priority & Severity Classification**: Classify every deficiency by both priority and severity to ensure the most critical issues receive immediate attention. Priority determines how urgently the issue must be addressed; severity captures the potential impact on safety, compliance, or operations. This dual classification drives your team's workflow: high-priority, high-severity deficiencies appear at the top of every list and dashboard. Lower-severity observations are still tracked but don't crowd out the issues that need immediate action. - Dual priority and severity ratings - Critical issues surface automatically - Dashboard-driven urgency ranking - Proportionate response guidance - **Equipment & Ship Section Linkage**: Connect every deficiency directly to the equipment item or ship section where it was found. This linkage transforms your deficiency records from a flat list of issues into an equipment-aware intelligence system that reveals which assets generate the most problems. When a deficiency is linked to a specific piece of equipment, your maintenance team gains immediate context: What other deficiencies has this equipment had? Is there a pattern? Should the maintenance schedule be adjusted? Equipment linkage turns individual deficiencies into actionable maintenance intelligence. - Direct equipment item linkage - Ship section identification - Equipment deficiency history - Maintenance intelligence integration - **Ship & Office Issue Tracking**: Track deficiencies from both ship and office environments in a single unified system. Issues discovered onboard are visible to shore management immediately, and office-initiated deficiencies are communicated to vessel crews without manual handoff. The dual-context approach ensures that your DPA sees the same deficiency data as the vessel master. Whether an issue is raised by a crew member during a routine check or by a superintendent during a vessel visit, it enters the same workflow with the same accountability. - Unified ship and shore visibility - No manual handoff required - Real-time status synchronization - DPA and master see same data - **Crew Assignment & Responsibility**: Assign clear responsibility for every deficiency to specific crew members or shore personnel. Each assignment includes the scope of responsibility, expected actions, and deadlines. Responsible parties receive notifications and can update progress directly from their workstation. Multiple assignments per deficiency support complex resolution scenarios — an engineer may handle the corrective action while a safety officer oversees the investigation and the master verifies completion. Everyone knows their role and deadline. - Named responsibility per deficiency - Multiple assignments supported - Deadline and scope tracking - Notification on assignment - **Postponement Management**: When a deficiency cannot be resolved within the original timeline, the postponement process captures the reason, the new target date, and the approval. Every postponement is recorded with full justification and authorization, maintaining accountability while acknowledging operational reality. Postponement history is permanently visible in the deficiency record. Auditors and inspectors can see not just the current deadline, but every previous deadline and the documented reason for each extension. No hidden delays, no unexplained timeline changes. - Documented reason for every extension - Authorization tracking - Full postponement history preserved - Auditor-visible timeline changes - **Confidential Reporting**: Enable crew members to report deficiencies confidentially when the nature of the issue requires discretion. Confidential reports are visible only to authorized personnel, encouraging honest reporting of safety concerns without fear of reprisal. A healthy safety culture depends on open reporting. Confidential reporting removes barriers that might prevent crew members from flagging critical safety issues, equipment problems, or procedural gaps that they observe in their daily work. - Restricted visibility for sensitive issues - Authorized personnel access only - Encourages honest safety reporting - No-reprisal reporting environment - **Rich Descriptions & File Attachments**: Document every deficiency with detailed descriptions and supporting evidence. Attach photographs, inspection reports, certificates, technical drawings, and any other files that help investigators understand and resolve the issue. Rich documentation turns a brief deficiency note into a complete investigation package. When a corrective action team picks up the deficiency, they have all the context they need — photographs of the condition, relevant documents, and detailed observations — without chasing additional information. - Detailed narrative descriptions - Photo and document attachments - Technical drawing support - Complete investigation package - **Threaded Comments & Collaboration**: Discuss deficiencies in context with threaded comments attached directly to each record. Ship and shore personnel can exchange updates, ask questions, and share progress without switching to email or messaging applications. The comment thread becomes part of the permanent deficiency record. Every discussion, decision, and clarification is captured in chronological order, creating a complete narrative of how the issue was investigated and resolved. - In-context discussion threads - Ship-shore collaboration - Permanent comment record - Chronological decision narrative - **Complete Audit Trail**: Every action on a deficiency is recorded in a tamper-proof event log with forty-four tracked event types. From initial creation through status changes, root cause updates, corrective action assignments, equipment linkage, and final closure — the audit trail captures it all. The event log is not just a technical record — it is your compliance evidence. When an inspector asks "who approved this closure?" or "when was the root cause updated?", the answer is immediately available with full user attribution and timestamps. - 44 tracked event types - Full user attribution per event - Tamper-proof event records - Instant compliance evidence - **Analytics & Dashboard**: Monitor your deficiency program with dashboards that track closure rates, overdue items, deficiencies by priority and severity, and trend analysis over time. Fleet-wide views compare vessel performance and identify systemic patterns. Analytics transform individual deficiency records into operational intelligence. Which deficiency categories are growing? Which vessels have the highest closure rates? Where are corrective actions overdue? The dashboard answers these questions at a glance. - Closure rate tracking - Overdue item monitoring - Priority & severity breakdowns - Fleet-wide trend analysis - **Fleet-Wide Archive & History**: Access the complete history of every deficiency across your entire fleet. Closed deficiencies remain searchable and filterable, building an institutional knowledge base that supports trend analysis, recurring issue identification, and continuous improvement. When a similar deficiency appears on another vessel, your team can search the archive for previous resolution approaches. The fleet-wide history turns past experience into a competitive advantage for safety and operational excellence. - Full fleet deficiency history - Searchable closed records - Previous resolution lookup - Trend analysis support - **Calendar Integration & Scheduling**: Schedule deficiency-related activities — inspections, corrective action deadlines, verification checks — directly into the Navatom calendar system. Calendar events keep your team aligned on upcoming deadlines and planned resolution activities. Recurring deficiency reviews and follow-up inspections can be scheduled as repeating calendar events. Fleet-wide calendar visibility ensures that shore management and vessel crews share the same timeline for deficiency resolution. - Deadline calendar events - Recurring review scheduling - Fleet-wide calendar visibility - Corrective action timeline tracking **Technical abilities:** - **High-Performance Issue Grids with Advanced Filtering**: All deficiency views use high-performance data grids with advanced filtering by status, priority, severity, vessel, equipment, and date range. Browse thousands of deficiency records without performance degradation. - **Rules-Based Root Cause Engine**: Twelve predefined root cause categories drive consistent investigation across the fleet. The engine enforces structured analysis rather than free-text descriptions, enabling fleet-wide root cause pattern detection. - **Audit-to-Deficiency Conversion Workflow**: Audit findings convert to formal deficiencies through an automated workflow that carries forward all evidence, observations, and regulatory references. The conversion maintains permanent bidirectional linkage for full traceability. - **Automated Lifecycle Management**: The six-stage lifecycle is managed by an automated workflow that enforces stage transition rules, validates data completeness at each gate, and triggers notifications for responsible parties. - **Immutable Event Logging**: Every action generates a tamper-proof event record with forty-four distinct event types. The event log powers the audit trail, analytics, notifications, and compliance reporting — fully auditable and tamper-evident. - **Office-Ship Synchronization**: Deficiency data synchronizes between office and vessel systems over satellite links with automatic conflict resolution. Vessels can log, investigate, and update deficiencies offline, with changes merging seamlessly when connectivity is restored. - **Configurable Analytics Framework**: Dashboard widgets and analytics are built on a configurable framework that aggregates deficiency data across multiple dimensions — status, priority, severity, vessel, equipment category, and time period. **Benefits:** - **Every Operational Issue Tracked from Discovery to Resolution**: From the moment a deficiency is discovered to its final verified closure, every step is documented, assigned, and tracked. No issue falls through the cracks, no corrective action is forgotten, and no resolution goes unverified. - **Root Cause Analysis That Prevents Recurrence**: Rules-based root cause analysis with twelve categories ensures your team investigates the real cause, not just the symptom. Fleet-wide root cause patterns reveal systemic issues that one-off fixes would miss. - **Seamless Audit-to-Deficiency Conversion**: Audit findings convert to tracked deficiencies in one step, carrying forward all evidence and context. Your compliance team spends time resolving issues, not re-entering data from audit reports. - **Fleet-Wide Deficiency Intelligence**: Dashboards and analytics aggregate deficiency data across your entire fleet. Spot trends, compare vessel performance, and allocate resources where they will have the greatest impact on safety and compliance. - **Audit-Ready Records from Day One**: Forty-four event types create a complete, tamper-proof record of every action on every deficiency. When inspectors and auditors ask for evidence, the answer is always one click away. - **Scales from Single Vessel to Global Fleet**: High-performance data grids, office-ship synchronization, and secure data isolation mean the system performs identically whether you manage one vessel or five hundred. **FAQ:** - **What types of deficiencies can the module track?** — Navatom Deficiencies tracks any operational issue — from equipment failures and procedural gaps to safety observations and regulatory findings. The module handles deficiencies from internal inspections, port state control, classification society surveys, management visits, and any other source. Each deficiency is classified by priority and severity and linked to the equipment or ship section involved. - **How does root cause analysis work?** — The module uses twelve predefined root cause categories based on recognized maritime investigation frameworks. When investigating a deficiency, your team selects the applicable root cause category, ensuring consistent analysis across all vessels. Over time, fleet-wide root cause patterns become visible, revealing systemic issues that require management attention. - **Can audit findings be converted into deficiencies automatically?** — Yes. When an audit or inspection finding warrants formal tracking, it converts to a deficiency with a single action. All evidence, observations, and context carry forward, and a permanent link is maintained between the original finding and the resulting deficiency for full traceability. - **What corrective action types are supported?** — Three types: interim actions contain the immediate risk, corrective actions fix the specific problem, and preventive actions address the underlying system weakness. Each type has its own assignment, deadline, evidence requirements, and verification workflow, tracked independently with full accountability. - **Does the module work offline on vessels?** — Yes. Vessels operate with a full local system that supports all deficiency operations — logging, investigation, root cause analysis, corrective actions, and comments — independently of shore connectivity. When satellite connection is available, changes synchronize automatically with the office system. - **How does the module support confidential reporting?** — Crew members can report deficiencies confidentially when the nature of the issue requires discretion. Confidential reports are visible only to authorized personnel, encouraging honest reporting of safety concerns, equipment problems, or procedural gaps without fear of reprisal. - **What analytics and reporting capabilities are available?** — The module includes dashboards tracking closure rates, overdue items, deficiencies by priority and severity, and trend analysis over time. Fleet-wide views compare vessel performance and identify systemic patterns. The complete audit trail with forty-four event types provides detailed evidence for any regulatory inspection. ### Non-Conformities (NC) URL: https://navatom.com/products/non-conformities Manage non-conformity reports, root cause analysis, and corrective actions. Stage: production Category: Issues Deployment: office, ship Navatom Non-Conformities is the compliance engine for managing ISM and ISPS non-conformities across your fleet. Purpose-built for the regulatory demands of maritime safety management, it gives your DPA, compliance officers, and vessel masters a structured system for documenting, investigating, and resolving every non-conformity — from major findings that require immediate management review to observations that feed your continuous improvement program. The module classifies every non-conformity into one of three severity classes — Major Non-Conformity (MNC), Non-Conformity (NC), and Observation (OBS) — each with its own response requirements, escalation rules, and closure verification. Alignment with four regulatory frameworks — ISM Code, ISPS Code, SOLAS, and MARPOL — ensures that every finding carries the right regulatory context for inspection readiness. Audit and vetting findings convert directly into tracked non-conformities, carrying forward all evidence and observations. Rules-based root cause analysis, three corrective action types, and a six-stage compliance lifecycle ensure that every non-conformity is investigated thoroughly and resolved permanently. Fleet-wide dashboards and a complete audit trail with forty-four event types transform reactive compliance into proactive safety management. **Key stats:** - 3 Non-Conformity Classes - 4 Regulatory Frameworks - 3 Corrective Action Types - 44 Auditable Event Types **Features:** - **Three Non-Conformity Classes**: Classify every non-conformity into one of three severity classes: Major Non-Conformity (MNC), Non-Conformity (NC), and Observation (OBS). Each class carries specific response requirements — a Major Non-Conformity demands immediate corrective action and management review, while an Observation may require only monitoring and trend analysis. The three-class system aligns directly with ISM Code audit frameworks and classification society expectations. Your compliance team always knows the urgency level, and external auditors immediately understand the severity of each finding in your system. - Major Non-Conformity (MNC) tracking - Non-Conformity (NC) management - Observation (OBS) monitoring - Severity-specific response requirements - **ISM & ISPS Regulatory Alignment**: Every non-conformity is linked to the applicable regulatory framework — ISM Code, ISPS Code, SOLAS, or MARPOL. This structured alignment ensures that your compliance records carry the regulatory context that inspectors and auditors expect to see. Regulatory alignment is not just a label — it drives the response process. An ISM-related non-conformity follows ISM investigation and corrective action procedures. An ISPS-related finding triggers security-specific review workflows. The system adapts to the regulatory domain of each non-conformity. - ISM Code framework integration - ISPS Code compliance support - SOLAS & MARPOL references - Regulatory-driven response workflows - **Audit & Vetting Finding Conversion**: Convert audit findings and vetting observations directly into tracked non-conformities with a single action. The conversion carries forward all evidence, observations, severity classification, and regulatory references from the original finding. Whether the source is an internal ISM audit, a port state control inspection, a SIRE vetting, or a classification society survey, the finding enters your non-conformity workflow with full context. No duplicate data entry, no lost information, and a permanent link back to the source assessment. - One-action finding conversion - ISM audit finding import - SIRE vetting observation import - Permanent source-finding linkage - **Rules-Based Root Cause Analysis**: Investigate the underlying cause of every non-conformity using predefined root cause categories designed for maritime compliance. The rules-based approach ensures consistent, comparable analysis across all vessels and all non-conformity types. Root cause data aggregates across your fleet, revealing systemic compliance gaps that individual vessel investigations would miss. When the same root cause appears across multiple vessels, your management system needs attention — and the data makes that visible. - Predefined root cause categories - Consistent cross-vessel analysis - Fleet-wide pattern detection - Systemic compliance gap identification - **Interim, Corrective & Preventive Actions**: Address non-conformities at three levels: interim actions contain the immediate compliance risk, corrective actions resolve the specific non-conformity, and preventive actions update your management system to prevent recurrence. Each action type is tracked independently with its own deadlines and verification. For Major Non-Conformities, all three action types may be required. For Observations, a preventive action alone may suffice. The system adapts to the severity of each finding, ensuring proportionate response without unnecessary overhead. - Interim risk containment - Corrective resolution tracking - Preventive system updates - Severity-proportionate response - **Six-Stage Compliance Lifecycle**: Every non-conformity follows a six-stage compliance lifecycle from initial documentation through investigation, corrective action, verification, and closure. Stage transitions enforce data completeness and approval requirements appropriate to the severity class. The lifecycle ensures that a Major Non-Conformity cannot be closed without management review and verified corrective action, while a routine Observation can progress more efficiently. Clear status visibility at every stage keeps your compliance team aligned. - Controlled compliance progression - Severity-based transition rules - Data completeness enforcement - MNC management review gate - **Priority & Severity Classification**: Beyond the three non-conformity classes, each finding also carries a priority rating that determines how urgently it must be addressed. The combination of severity class and priority creates a precise urgency matrix for your compliance team. High-priority Major Non-Conformities rise to the top of every dashboard and notification list. Lower-priority Observations are tracked for trend analysis without creating false urgency. Your team focuses where the compliance risk is greatest. - Dual priority and severity ratings - Three-class severity hierarchy - Dashboard-driven urgency ranking - Focused compliance attention - **Ship & Office Compliance Tracking**: Track non-conformities from both vessel and office environments in a single unified system. Ship-side findings are immediately visible to your DPA and compliance team ashore, ensuring that regulatory issues discovered at sea receive prompt shore-side attention. The office-ship workflow ensures proper handoff between vessel crews who identify the non-conformity and shore-based compliance officers who oversee the regulatory response. Both sides see the same data, the same status, and the same deadlines. - Unified vessel and shore visibility - DPA real-time oversight - Regulatory handoff workflow - Consistent status across locations - **Crew Assignment & Responsibility**: Assign clear responsibility for each non-conformity to specific personnel — whether ship crew, shore-based compliance officers, or management. Each assignment includes the expected actions, deadlines, and evidence requirements. For Major Non-Conformities that require management review, the assignment chain may extend from the vessel master through the DPA to senior management. The system tracks each level of responsibility and ensures that every required approval is obtained. - Named compliance responsibility - Management review assignments - DPA escalation tracking - Deadline and scope management - **Postponement Management**: When a non-conformity cannot be resolved within the original compliance timeline, the postponement process captures the reason, the new target date, and the authorization. Every postponement is documented with full justification for regulatory review. Postponement history is a critical compliance record. External auditors examine not just the current deadline, but the history of timeline changes and the reasons behind them. The system makes this information transparent and immediately accessible. - Documented extension justification - Authorization requirements - Full postponement history - Regulatory-ready timeline records - **Rich Descriptions & File Attachments**: Document every non-conformity with detailed descriptions and supporting evidence. Attach audit reports, photographs, certificates, regulatory correspondence, and any other files that support the investigation and resolution. Complete documentation is essential for regulatory compliance. When a classification society or flag state auditor reviews your non-conformity records, they expect to see the evidence that supports your investigation findings and corrective actions. - Detailed compliance documentation - Audit report attachments - Certificate and correspondence files - Complete evidence package - **Threaded Comments & Collaboration**: Collaborate on non-conformity resolution with threaded comments attached directly to each record. Your DPA, vessel master, compliance officers, and management can discuss the investigation, corrective actions, and regulatory implications in context. The comment thread becomes part of the permanent compliance record, capturing the decision-making process behind each resolution. This documentary evidence strengthens your position during external audits and regulatory reviews. - DPA and master collaboration - Compliance discussion threads - Decision-making documentation - Permanent compliance narrative - **Complete Audit Trail**: Every action on a non-conformity is recorded in a tamper-proof event log with forty-four tracked event types. From initial documentation through severity classification, root cause analysis, corrective action assignments, and closure verification — every step is captured. The audit trail is your compliance backbone. It provides the evidence that your management system works as intended: non-conformities are investigated, root causes are identified, corrective actions are implemented, and closures are verified by authorized personnel. - 44 tracked event types - Full user attribution - Tamper-proof compliance evidence - ISM audit-ready records - **Analytics & Dashboard**: Monitor your compliance program with dashboards that track non-conformity closure rates, open findings by severity class, overdue items, and trend analysis. Fleet-wide views identify vessels or areas with recurring compliance issues. Analytics turn individual non-conformity records into compliance intelligence. Which severity classes are increasing? Which regulatory frameworks generate the most findings? Where are corrective actions overdue? The dashboard makes these patterns visible immediately. - Closure rate by severity class - Open findings by framework - Overdue compliance items - Fleet-wide trend analysis - **Fleet-Wide Non-Conformity Archive**: Access the complete history of every non-conformity across your entire fleet. Closed non-conformities remain searchable and filterable, building a compliance knowledge base that supports regulatory gap analysis and continuous improvement. When preparing for an ISM audit or responding to a port state inspection, your compliance team can instantly access the full history of non-conformities for any vessel, any regulatory framework, and any time period. - Complete compliance history - Searchable by regulatory framework - Vessel and time period filtering - ISM audit preparation support **Technical abilities:** - **High-Performance Compliance Grids with Advanced Filtering**: All non-conformity views use high-performance data grids with advanced filtering by severity class, regulatory framework, status, vessel, and date range. Browse thousands of compliance records without performance degradation. - **Rules-Based Root Cause Engine**: Predefined root cause categories drive consistent investigation across the fleet. The engine enforces structured analysis, enabling fleet-wide root cause pattern detection and systemic compliance gap identification. - **Multi-Source Finding Conversion**: Findings from audits, vetting inspections, and other assessments convert to non-conformities through an automated workflow that preserves all evidence, regulatory references, and severity data with permanent bidirectional linkage. - **Automated Compliance Lifecycle**: The six-stage lifecycle is managed by an automated workflow that enforces stage transitions based on severity class, validates data completeness at each gate, and triggers notifications to responsible parties. - **Immutable Event Logging**: Every action generates a tamper-proof event record with forty-four distinct event types. The event log powers the audit trail, compliance analytics, notifications, and regulatory reporting. - **Office-Ship Synchronization**: Non-conformity data synchronizes between office and vessel systems over satellite links with automatic conflict resolution. Vessels can document and investigate non-conformities offline, with changes merging when connectivity is restored. - **Regulatory Reference Integration**: Structured links to ISM Code, ISPS Code, SOLAS, and MARPOL are maintained as first-class references. This enables programmatic regulatory gap analysis, cross-framework queries, and compliance heat maps across the fleet. **Benefits:** - **ISM-Compliant Non-Conformity Management**: Three severity classes, structured root cause analysis, and verified corrective actions align directly with ISM Code requirements. Your management system demonstrates compliance through documented process, not just documented results. - **Three Severity Levels for Precise Classification**: Major Non-Conformity, Non-Conformity, and Observation — each with its own response requirements and escalation rules. Your team responds proportionately to each finding, dedicating management attention where it matters most. - **From Audit Finding to Corrective Action in One Step**: Audit and vetting findings convert directly into tracked non-conformities, carrying forward all evidence and context. No data re-entry, no lost information, and a permanent link for full traceability. - **Fleet-Wide Compliance Visibility**: Dashboards aggregate non-conformity data across your entire fleet, revealing patterns by severity class, regulatory framework, and vessel. Spot systemic compliance gaps before they become audit findings. - **Regulatory-Ready Records for Every Inspection**: Forty-four event types create a complete, tamper-proof record of every action on every non-conformity. Port state, flag state, classification society, and ISM auditors find clean, chronological compliance evidence. - **Proactive Compliance Culture**: Root cause analysis, preventive actions, and fleet-wide trend data transform reactive non-conformity management into proactive compliance improvement. Address system weaknesses before they generate repeat findings. **FAQ:** - **What are the three non-conformity classes?** — Major Non-Conformity (MNC) is the most severe — it indicates a significant failure in the management system that requires immediate corrective action and management review. Non-Conformity (NC) indicates a gap that must be corrected within a defined timeline. Observation (OBS) captures a potential issue or area for improvement that should be monitored and addressed proactively. - **Which regulatory frameworks does the module support?** — The module aligns with four major maritime regulatory frameworks: ISM Code (International Safety Management), ISPS Code (International Ship and Port Facility Security), SOLAS (Safety of Life at Sea), and MARPOL (Marine Pollution Prevention). Each non-conformity is linked to the applicable framework for regulatory traceability. - **Can audit and vetting findings be converted into non-conformities?** — Yes. Findings from internal ISM audits, port state control inspections, SIRE vettings, classification society surveys, and any other assessment source can be converted into tracked non-conformities with a single action. All evidence and context carry forward, with a permanent link to the source finding. - **How does the corrective action process work for Major Non-Conformities?** — Major Non-Conformities require all three action types: an interim action to contain the immediate risk, a corrective action to fix the specific problem, and a preventive action to update the management system. Each action is assigned to responsible personnel with deadlines and evidence requirements. Management review and verification are required before closure. - **Does the module work offline on vessels?** — Yes. Vessels operate with a full local system that supports all non-conformity operations — documentation, investigation, root cause analysis, corrective actions, and comments — independently of shore connectivity. Changes synchronize automatically when satellite connection is available. - **How does the module help prepare for ISM audits?** — The complete audit trail with forty-four event types provides documented evidence of your management system in action. Auditors can see that non-conformities are classified correctly, investigated with root cause analysis, resolved with verified corrective actions, and closed by authorized personnel — all with timestamps and user attribution. - **What analytics are available for compliance monitoring?** — Dashboards track non-conformity closure rates, open findings by severity class and regulatory framework, overdue items, and trend analysis over time. Fleet-wide views compare vessel compliance performance and identify areas that need management attention. ### Accidents (AC) URL: https://navatom.com/products/accidents Report and investigate accidents with structured investigation workflows. Stage: production Category: Issues Deployment: office, ship Navatom Accidents is the comprehensive investigation platform for maritime incidents — covering injuries, fatalities, environmental impact, weather conditions, witness statements, and physical evidence in a single, structured system. When an accident occurs at sea, the first hours and days are critical for gathering evidence, documenting conditions, and establishing the facts. Navatom gives your investigation team a purpose-built platform that ensures nothing is missed. The module captures six dimensions of every incident: the event itself, the people involved (injuries and fatalities), the environmental conditions (weather, visibility, sea state on the Beaufort scale), the evidence (both hard physical evidence and soft documentary evidence), witness accounts, and the investigation findings. Port authority detention tracking ensures that vessel detentions are documented and resolved alongside the incident record. A six-stage incident lifecycle guides every accident from initial reporting through investigation, corrective action, and closure. Three types of corrective action — interim, corrective, and preventive — ensure that immediate risks are contained while root causes are addressed. Fleet-wide dashboards aggregate incident data across your entire fleet, transforming individual accident records into safety intelligence that prevents future occurrences. **Key stats:** - 5 Injury Severity Levels - 12 Beaufort Scale Conditions - 2 Evidence Categories - 6 Investigation Dimensions **Features:** - **Incident Investigation Workflow**: Structure every accident investigation with a guided workflow that ensures thorough, consistent documentation. From the initial incident report through evidence collection, witness interviews, and root cause determination, the workflow keeps your investigation team on track. The investigation workflow adapts to the severity of the incident. A minor injury follows a streamlined process; a serious casualty or environmental incident triggers comprehensive investigation requirements including management review and authority notification documentation. - Guided investigation process - Severity-adaptive requirements - Structured evidence collection - Management review triggers - **Injury Severity Tracking**: Document injuries with five severity levels that capture the full spectrum from minor first-aid cases to permanently disabling injuries. Each severity level carries specific reporting requirements and follow-up protocols aligned with maritime regulatory expectations. Injury records include the nature of the injury, the body part affected, the treatment provided, and the recovery outcome. Fleet-wide injury data aggregates across vessels, revealing patterns in injury types, locations, and activities that inform your safety program. - 5 injury severity levels - Injury nature & body part recording - Treatment and outcome documentation - Fleet-wide injury pattern analysis - **Fatality & Casualty Documentation**: When the worst happens, the module provides structured documentation for fatalities and serious casualties. Every detail — the circumstances, the timeline, the persons involved, the immediate response — is captured in a format that meets regulatory reporting requirements. Fatality records link to the complete incident investigation, including witness statements, environmental conditions, and evidence. This comprehensive documentation supports your obligations to flag state authorities, P&I clubs, and maritime investigation bodies. - Structured casualty records - Regulatory reporting format - Full investigation linkage - Authority notification support - **Environmental Impact Assessment**: Document the environmental consequences of every incident — spills, emissions, discharges, and any other environmental impact. The assessment captures the type of pollutant, the estimated quantity, the affected area, and the containment measures taken. Environmental impact records link directly to the incident investigation and corrective actions. When regulatory authorities or P&I clubs require environmental damage documentation, the complete record is immediately available with supporting evidence. - Pollutant type classification - Quantity and area estimation - Containment measure documentation - Regulatory evidence packaging - **Witness Management**: Record witness statements from crew members and other persons who observed the incident. Each witness record captures the person's identity, their location at the time of the incident, and their account of events. Witness statements are linked to the incident timeline, allowing investigators to cross-reference multiple accounts and build a comprehensive picture of what happened. All witness records are preserved as part of the permanent investigation file. - Structured witness statements - Location and time recording - Multi-witness cross-referencing - Permanent investigation record - **Weather & Visibility Recording**: Capture the environmental conditions at the time of every incident — wind speed and direction on the twelve-point Beaufort scale, sea state, visibility, precipitation, temperature, and lighting conditions. These conditions often play a critical role in incident causation. Standardized weather recording using the Beaufort scale ensures consistent, comparable data across all incidents and vessels. Fleet-wide analysis can reveal whether certain weather conditions correlate with increased incident frequency. - 12-point Beaufort scale - Sea state documentation - Visibility and precipitation capture - Weather-incident correlation data - **Hard & Soft Evidence Collection**: Organize investigation evidence into two categories: hard evidence (physical items, equipment parts, samples) and soft evidence (photographs, documents, recordings, certificates). Each evidence item is cataloged with descriptions, chain-of-custody notes, and storage details. The dual-category system mirrors professional investigation practice. Hard evidence may need to be preserved physically; soft evidence is uploaded and stored digitally. Both categories link to the incident record and are available for investigation review. - Physical evidence cataloging - Digital file management - Chain-of-custody tracking - Dual-category organization - **Investigation Report Builder**: Compile your investigation findings into a structured report that covers all required elements — the incident description, contributing factors, root causes, evidence summary, and corrective action recommendations. The report draws from data already captured in the system. Investigation reports serve multiple audiences: internal management review, flag state reporting, P&I club notifications, and classification society communication. The structured format ensures that every audience receives the complete, consistent information they need. - Structured report compilation - Data drawn from existing records - Multi-audience report format - Flag state and P&I ready - **Port Authority Detention Tracking**: When an incident results in port authority detention, document the detention details alongside the incident record. Track the detaining authority, the detention reasons, the conditions for release, and the resolution timeline. Detention records provide crucial operational and commercial data. Your operations team needs to know when the vessel will be released; your commercial team needs to assess the financial impact; your compliance team needs to document the regulatory response. - Detaining authority records - Release conditions documentation - Resolution timeline tracking - Commercial impact visibility - **Interim, Corrective & Preventive Actions**: Address incident findings at three levels: interim actions secure the scene and contain immediate risks, corrective actions resolve the specific conditions that contributed to the incident, and preventive actions update your safety management system to prevent recurrence. Each action type is tracked with assigned responsibility, deadlines, evidence of completion, and verification. For serious incidents, all three action types work in parallel — the scene is secured while the investigation proceeds and systemic changes are planned. - Scene security & risk containment - Specific condition correction - Systemic prevention measures - Parallel action tracking - **Six-Stage Incident Lifecycle**: Every accident follows a six-stage lifecycle from initial reporting through investigation, corrective action, verification, and closure. The lifecycle ensures that no incident is closed without completing the required investigation, evidence collection, and corrective action steps. Stage transitions enforce investigation completeness. An incident with injuries cannot be closed without documenting the injury outcomes. An incident with environmental impact cannot be closed without recording the containment measures and regulatory notifications. - Controlled investigation progression - Completeness-enforced transitions - Injury documentation gates - Environmental closure requirements - **Priority & Severity Classification**: Classify every incident by both priority and severity to ensure that the most serious events receive immediate investigation resources. Severity captures the actual harm — injuries, fatalities, environmental damage, property loss. Priority determines the investigation urgency. The dual classification ensures that a near-fatal injury receives more investigation resources than a minor first-aid case, while both remain in the system for trend analysis and regulatory compliance. - Dual priority and severity ratings - Investigation resource allocation - Critical incident escalation - Proportionate response guidance - **Ship & Office Incident Tracking**: Report and investigate incidents from both ship and office environments. Shipboard incidents are documented by the vessel crew and immediately visible to shore-based investigation coordinators. Office-initiated investigations are communicated to vessels. The dual-context approach ensures that your designated person ashore sees the same incident data as the vessel master. Investigation coordination between ship and shore happens in real time through the shared system. - Unified ship-shore investigation - Real-time coordination - DPA immediate visibility - Shared investigation timeline - **Crew Assignment & Responsibility**: Assign investigation responsibilities to specific personnel — the investigating officer, the safety officer, the master, and shore-based coordinators. Each assignment includes the scope of responsibility, expected deliverables, and deadlines. Complex incidents may involve multiple investigators with different responsibilities — one focused on the physical evidence, another on witness statements, and a third on regulatory reporting. The system tracks all assignments in parallel. - Investigating officer assignment - Multi-investigator support - Parallel responsibility tracking - Deadline and scope management - **Rich Descriptions & File Attachments**: Document every incident with detailed narrative descriptions and supporting files. Attach photographs of the scene, equipment damage reports, medical records, authority correspondence, and any other evidence that supports the investigation. Rich documentation is critical for serious incident investigations. When flag state authorities, P&I clubs, or maritime investigation bodies request information, the complete investigation package is available with a single export. - Detailed incident narratives - Scene photographs - Medical and authority correspondence - Complete investigation package - **Threaded Comments & Collaboration**: Coordinate investigation activities with threaded comments attached to each incident record. Ship and shore personnel can exchange updates, share analysis, request additional evidence, and discuss findings in context. The comment thread preserves the investigation narrative — questions asked, evidence requested, hypotheses explored, and conclusions reached. This collaborative record demonstrates the thoroughness of your investigation process. - Ship-shore investigation discussion - Evidence request threads - Analysis and hypothesis exchange - Preserved investigation narrative - **Complete Audit Trail**: Every action on an incident is recorded in a tamper-proof event log. From initial reporting through witness additions, evidence uploads, injury documentation, severity changes, and investigation closure — every step is captured with full attribution. The audit trail serves both internal and external purposes. Internally, it ensures investigation accountability. Externally, it provides the documented evidence that maritime authorities, insurers, and investigation bodies require. - Full event logging per incident - Witness and evidence tracking - User attribution and timestamps - Regulatory compliance evidence - **Analytics & Dashboard**: Monitor fleet safety with dashboards that track incident frequency, injury severity distributions, incident types, detention statistics, and corrective action closure rates. Fleet-wide views identify vessels, operations, or conditions with elevated incident risk. Safety analytics transform individual incident records into prevention intelligence. Which operations generate the most incidents? Which injury types are most common? Are incident rates improving or deteriorating? The dashboard answers these questions across your entire fleet. - Incident frequency tracking - Injury severity distributions - Detention statistics - Corrective action closure rates **Technical abilities:** - **High-Performance Incident Grids with Advanced Filtering**: All incident views use high-performance data grids with advanced filtering by severity, incident type, vessel, injury status, and date range. Browse extensive incident records without performance degradation. - **Structured Investigation Data Model**: The investigation data model captures six dimensions of every incident: the event, the people (injuries/fatalities), the environment (weather/sea state), the evidence (hard/soft), witness accounts, and investigation findings — all linked in a single coherent record. - **Multi-Level Injury & Casualty Framework**: Five injury severity levels with structured fields for injury nature, body part, treatment, and outcome. The framework supports everything from minor first-aid cases to fatalities, with severity-specific reporting requirements. - **Dual-Category Evidence Management**: Hard and soft evidence are managed in separate categories with distinct handling requirements. Hard evidence tracks physical items with chain-of-custody notes; soft evidence manages digital files with upload and storage capabilities. - **Automated Incident Lifecycle**: The six-stage lifecycle enforces investigation completeness through stage transition rules. Incidents with injuries, environmental impact, or detentions must document these elements before progressing to closure. - **Immutable Event Logging**: Every action generates a tamper-proof event record. The event log powers the audit trail, safety analytics, notifications, and regulatory reporting — fully auditable and tamper-evident. - **Office-Ship Synchronization**: Incident data synchronizes between office and vessel systems over satellite links with automatic conflict resolution. Vessels can document incidents, collect evidence, and record witness statements offline. - **Environmental & Weather Condition Capture**: Standardized weather recording using the twelve-point Beaufort scale, visibility categories, and structured environmental condition fields enable fleet-wide correlation analysis between conditions and incident frequency. **Benefits:** - **Complete Incident Investigation in One Platform**: Injuries, evidence, witnesses, weather conditions, environmental impact, and corrective actions — all captured in a single, integrated system. No scattered spreadsheets, no separate evidence folders, no disconnected report templates. - **Accurate Injury & Fatality Reporting**: Five injury severity levels with structured documentation ensure that every injury is classified correctly, treated appropriately, and reported to the required authorities. From first-aid cases to serious casualties, the documentation meets regulatory standards. - **Evidence-Based Investigation with Full Traceability**: Hard and soft evidence, witness statements, and environmental conditions build a complete picture of every incident. Every piece of evidence links to the investigation record with chain-of-custody documentation. - **Port State Detention Records at Your Fingertips**: When an incident leads to detention, the detention details are documented alongside the investigation. Your operations, commercial, and compliance teams all have access to the same detention information and resolution timeline. - **Fleet-Wide Incident Intelligence**: Dashboards aggregate incident data across your entire fleet — frequency, severity, injury types, detention rates, and corrective action status. Identify safety trends and allocate resources where they will have the greatest impact. - **Regulatory-Ready Investigation Reports**: Structured investigation reports draw from data already in the system — incident details, evidence, witness statements, and corrective actions. Meet the documentation requirements of flag state authorities, P&I clubs, and maritime investigation bodies. - **From Incident to Prevention Through Structured Learning**: Every accident becomes a learning opportunity. Root cause analysis, corrective actions, and preventive measures feed back into your safety management system. Fleet-wide incident patterns reveal systemic risks that individual investigations would miss. **FAQ:** - **What types of incidents does the module cover?** — Navatom Accidents covers all maritime incidents including personal injuries (five severity levels), fatalities, environmental incidents (spills, emissions, discharges), property damage, and any event that results in or could have resulted in port authority detention. Each incident captures the full investigation context including weather conditions, evidence, and witness statements. - **How does evidence management work?** — Evidence is organized into two categories: hard evidence (physical items, equipment parts, samples) and soft evidence (photographs, documents, recordings, certificates). Each evidence item is cataloged with descriptions, chain-of-custody notes, and storage details. Both categories link permanently to the incident record. - **Can the module track port authority detentions?** — Yes. When an incident results in port authority detention, the detention details — the detaining authority, detention reasons, conditions for release, and resolution timeline — are documented alongside the incident record. This provides your operations and compliance teams with a complete picture. - **How are weather and sea conditions recorded?** — The module captures wind speed and direction on the twelve-point Beaufort scale, sea state, visibility, precipitation, temperature, and lighting conditions. Standardized recording ensures consistent, comparable data across all incidents, enabling fleet-wide analysis of weather-related incident patterns. - **Does the module work offline on vessels?** — Yes. Vessels can document incidents, collect evidence, record witness statements, and update investigations independently of shore connectivity. When satellite connection is available, all changes synchronize automatically with the office system. - **What investigation reporting capabilities are available?** — The investigation report builder compiles findings into a structured report covering the incident description, contributing factors, root causes, evidence summary, and corrective action recommendations. Reports draw from data already in the system and meet the documentation requirements of flag state authorities, P&I clubs, and maritime investigation bodies. - **How does the module help prevent future incidents?** — Three types of corrective action (interim, corrective, preventive) ensure that immediate risks are contained while systemic changes prevent recurrence. Fleet-wide analytics reveal incident patterns — types, locations, conditions, and activities — that inform your safety program and training priorities. ### Near Misses (NM) URL: https://navatom.com/products/near-misses Capture near-miss reports to promote proactive safety culture across the fleet. Stage: production Category: Issues Deployment: office, ship Navatom Near Misses is the early warning system for your fleet's safety program. Every near miss is an accident that didn't happen — and the lessons it carries are just as valuable as any incident investigation. The module gives your crew a fast, friction-free way to report near-miss events and gives your safety team the tools to investigate, learn from, and act on every observation. Designed for maximum reporting participation, Near Misses keeps the documentation burden light while still capturing the essential details: what happened, where it happened, who witnessed it, what evidence supports it, and what corrective actions should follow. A lightweight investigation process encourages thorough follow-up without the administrative weight of a full incident investigation. Two types of corrective action — corrective and preventive — close the loop from observation to improvement. A six-stage safety lifecycle tracks every near miss from initial report through investigation, corrective action, and closure. Fleet-wide analytics aggregate near-miss data across your entire fleet, revealing safety patterns and trends that prevent the next accident before it happens. **Key stats:** - 6 Issue Lifecycle Stages - 2 Corrective Action Types - 3 Investigation Evidence Types - 44 Auditable Event Types **Features:** - **Near-Miss Observation Capture**: Report near-miss events quickly and easily from any workstation — ship or shore. The observation form captures the essential details: what happened, where and when it occurred, the potential consequences, and the initial assessment of contributing factors. The capture process is deliberately streamlined to encourage reporting. A near miss that takes ten minutes to report will be reported; one that takes an hour will be silently forgotten. The module prioritizes participation over paperwork. - Quick observation form - Ship or shore reporting - Potential consequence assessment - Streamlined for high participation - **Lightweight Investigation**: Investigate near misses with a streamlined process that captures the key findings without the full weight of a formal incident investigation. The investigation records contributing factors, root causes, and recommended actions in a structured but efficient format. The lightweight approach is intentional. Near misses are valuable precisely because they happen frequently — applying a heavy investigation process would discourage reporting. The system captures enough detail to drive corrective actions without creating an administrative burden. - Efficient investigation format - Contributing factor capture - Root cause identification - Action-oriented findings - **Witness Documentation**: Record witness observations from crew members who saw the near-miss event. Each witness record captures the person's account, their location at the time, and any additional details that help investigators understand what happened. Witness accounts add perspective to the initial report. When multiple crew members observe the same event from different vantage points, the combined accounts create a more complete picture of the near-miss scenario and its contributing factors. - Structured witness accounts - Location and time recording - Multi-witness perspectives - Permanent investigation record - **Soft Evidence Collection**: Attach supporting evidence to near-miss reports — photographs of the scene, relevant documents, procedure excerpts, and any other digital files that help investigators understand the context. Evidence collection is optional but encouraged. The evidence requirement is kept low to maintain reporting momentum. A photograph from a phone camera or a brief description is sufficient to document most near misses. More detailed evidence can be added later if the investigation warrants it. - Photo and document attachments - Optional evidence capture - Low reporting friction - Post-report evidence additions - **Investigation Report Builder**: Compile investigation findings into a structured near-miss report that covers the event description, contributing factors, and corrective action recommendations. The report draws from data already captured in the observation and investigation records. Near-miss reports serve your safety committee, vessel management, and fleet safety program. The structured format ensures consistency across vessels and supports fleet-wide analysis of near-miss patterns. - Structured near-miss reports - Data drawn from existing records - Safety committee ready - Fleet-wide consistency - **Corrective & Preventive Actions**: Close the loop from near-miss observation to safety improvement with two types of corrective action. Corrective actions address the specific conditions that led to the near miss. Preventive actions update procedures, training, or equipment to eliminate the risk of recurrence. Each action is tracked with assigned responsibility, deadlines, and completion verification. Even though the near miss did not result in harm, the corrective actions ensure that the conditions that allowed it are addressed before they lead to an actual incident. - Corrective condition fixes - Preventive procedure updates - Assigned responsibility & deadlines - Completion verification tracking - **Six-Stage Safety Lifecycle**: Every near miss follows a six-stage safety lifecycle from initial report through investigation, corrective action, and closure. The lifecycle is lighter than a full incident investigation but still ensures that every reported observation reaches a documented conclusion. Clear status visibility means your safety officer always knows which near misses are awaiting investigation, which have open corrective actions, and which are fully resolved. Overdue items are immediately visible for follow-up. - Controlled safety progression - Lightweight stage gates - Overdue item visibility - Documented resolution requirement - **Priority & Severity Classification**: Classify near misses by the severity of the potential consequence — even though the event didn't result in actual harm. A near miss with fatal potential receives more investigation attention than one with minor consequence potential. Priority classification ensures that your safety team focuses investigation resources on the near misses that represent the greatest risk to your fleet. High-potential near misses are escalated for thorough investigation and systemic corrective action. - Potential consequence severity - Investigation priority ranking - Resource allocation guidance - High-potential escalation - **Ship & Office Reporting**: Report and investigate near misses from both ship and office environments. Ship crews can submit observations directly from their workstation, and shore-based safety teams can review, investigate, and assign corrective actions without manual handoff. The open reporting environment encourages participation from all crew levels. The easier it is to report a near miss, the more reports your safety program receives — and the more learning opportunities your organization captures. - Crew-friendly ship reporting - Shore-side review and action - No manual handoff required - Open reporting environment - **Crew Assignment & Responsibility**: Assign investigation and corrective action responsibility to specific crew members or shore personnel. Each assignment includes the expected actions, deadlines, and completion requirements. Clear responsibility ensures that every near miss receives follow-up. Even routine observations are assigned to someone who will review them and determine whether corrective action is needed. - Named investigation responsibility - Corrective action assignments - Deadline tracking - Follow-up accountability - **Complete Audit Trail**: Every action on a near miss is recorded in a tamper-proof event log with forty-four tracked event types. From initial reporting through investigation, witness additions, corrective actions, and closure — every step is captured with full attribution. The audit trail demonstrates to inspectors and auditors that your organization takes near misses seriously — reporting them, investigating them, and acting on them as part of a functioning safety management system. - 44 tracked event types - Full user attribution - Tamper-proof event records - Safety management evidence - **Analytics & Dashboard**: Monitor your safety culture with dashboards that track near-miss reporting rates, investigation completion, corrective action status, and trend analysis. Fleet-wide views reveal which vessels report most actively and which areas generate the most observations. Near-miss analytics are a leading indicator of safety culture health. Rising reporting rates often indicate an improving safety culture, while declining rates may signal that crew members are not comfortable reporting. The dashboard makes these trends visible. - Reporting rate tracking - Investigation completion rates - Corrective action status - Fleet-wide safety trends - **Fleet-Wide Near-Miss Archive**: Access the complete history of every near miss across your fleet. Closed near misses remain searchable, building a knowledge base of lessons learned that supports safety briefings, training programs, and continuous improvement. When a similar near miss occurs on another vessel, your safety team can search the archive for previous investigations and corrective actions. The fleet-wide history turns individual observations into shared safety intelligence. - Complete fleet history - Searchable lessons learned - Safety briefing resource - Continuous improvement data **Technical abilities:** - **High-Performance Safety Grids with Advanced Filtering**: All near-miss views use high-performance data grids with advanced filtering by status, priority, severity, vessel, and date range. Browse extensive near-miss records without performance degradation. - **Lightweight Investigation Model**: The investigation model is designed for efficiency — capturing contributing factors, root causes, and recommended actions without the full overhead of a formal incident investigation. This balance maximizes reporting participation. - **Automated Safety Lifecycle**: The six-stage lifecycle is managed by an automated workflow that enforces stage transitions, validates investigation completeness, and triggers notifications for responsible parties. - **Immutable Event Logging**: Every action generates a tamper-proof event record with forty-four distinct event types. The event log powers the audit trail, safety analytics, notifications, and compliance reporting. - **Office-Ship Synchronization**: Near-miss data synchronizes between office and vessel systems over satellite links with automatic conflict resolution. Vessels can report and investigate near misses offline, with changes merging when connectivity is restored. - **Configurable Analytics Framework**: Dashboard widgets and analytics are built on a configurable framework that aggregates near-miss data across multiple dimensions — status, priority, vessel, reporting source, and time period. **Benefits:** - **Proactive Safety Culture Through Near-Miss Reporting**: Every near miss reported is an accident prevented. The module makes reporting quick and simple, encouraging crew participation and building the safety culture that regulators and charterers want to see. - **Lightweight Investigation Without Administrative Burden**: The streamlined investigation process captures essential findings without discouraging future reporting. Your safety team gets the information they need; your crew doesn't get buried in paperwork. - **Every Near Miss Becomes a Learning Opportunity**: Corrective and preventive actions turn individual observations into fleet-wide safety improvements. The knowledge gained from near misses prevents the incidents that would have followed. - **Fleet-Wide Early Warning System**: Analytics aggregate near-miss data across your entire fleet, revealing patterns in locations, activities, and conditions that present the greatest risk. Address systemic hazards before they cause harm. - **Encourage Reporting, Prevent Accidents**: A high near-miss reporting rate is the hallmark of a healthy safety culture. The module removes barriers to reporting, ensures every observation receives follow-up, and demonstrates to your crew that their safety concerns are valued. **FAQ:** - **What qualifies as a near miss?** — A near miss is any unplanned event that did not result in injury, illness, or damage but had the potential to do so. Examples include a dropped load that narrowly missed a crew member, a slip on a wet deck without injury, or a procedure deviation that could have led to equipment damage. If something could have gone wrong but didn't, it's a near miss. - **How do you encourage crew members to report near misses?** — The module is designed for maximum reporting participation: the observation form is quick to complete, evidence requirements are minimal, and the process is streamlined. Shore management can see reporting rates per vessel, making it easy to identify vessels that may need encouragement or training on the importance of near-miss reporting. - **How does the investigation process differ from a full incident investigation?** — The near-miss investigation is deliberately lighter than a full incident investigation. It captures contributing factors, root causes, and recommended actions in a structured but efficient format. The goal is to learn from the event and take corrective action without creating an administrative burden that would discourage future reporting. - **What corrective action types are supported?** — Two types: corrective actions address the specific conditions that led to the near miss, and preventive actions update procedures, training, or equipment to eliminate the risk of recurrence. Each action is tracked with assigned responsibility, deadlines, and completion verification. - **Does the module work offline on vessels?** — Yes. Vessels can report near misses, conduct investigations, and assign corrective actions independently of shore connectivity. When satellite connection is available, all changes synchronize automatically with the office system. - **How do near-miss analytics support safety management?** — Dashboards track reporting rates, investigation completion, and corrective action status across your fleet. Rising reporting rates indicate an improving safety culture. Pattern analysis reveals which activities, locations, and conditions generate the most near misses, informing your safety program priorities. ### Technical Findings (TF) URL: https://navatom.com/products/technical-findings Document technical findings from surveys, inspections, and maintenance activities. Stage: production Category: Issues Deployment: office, ship Navatom Technical Findings is the quick-capture tool for equipment-related observations across your fleet. When an engineer, surveyor, or crew member spots a technical issue — a worn bearing, a corroded pipe, a malfunctioning gauge — Technical Findings provides the fastest path from observation to documented record and corrective action. Designed as the lightest-weight issue tracker in the Navatom HSEQ suite, Technical Findings strips away the investigative overhead of deficiency or non-conformity processes and focuses on what matters most for technical issues: capture the observation, link it to the equipment, assign the fix, and verify completion. Three corrective action types — interim, corrective, and preventive — ensure that both the immediate problem and the underlying cause are addressed. A six-stage finding lifecycle tracks every observation from initial capture through resolution. Equipment linkage connects each finding to the specific asset involved, building a maintenance intelligence layer that reveals which equipment generates the most technical issues. Fleet-wide dashboards and a complete audit trail make Technical Findings the essential complement to your Planned Maintenance System. **Key stats:** - 3 Corrective Action Types - 6 Issue Lifecycle Stages - 3 Resolution Outcomes - 44 Auditable Event Types **Features:** - **Technical Observation Capture**: Log technical findings quickly from any workstation — shipboard or shore. The observation form captures the essential details: what was observed, where it was found, the equipment involved, and the initial assessment of urgency. Speed of capture is the priority. Technical findings often arise during routine rounds, equipment inspections, or survey preparations. The module is designed for engineers and crew who need to document observations without interrupting their workflow — log it, link it, and move on. - Quick observation logging - Equipment-focused capture - Ship and shore workstations - Minimal workflow disruption - **Equipment Linkage & Context**: Connect every technical finding directly to the equipment item where it was observed. This linkage transforms your finding records from a flat list of observations into an equipment-aware intelligence system that reveals which assets need the most attention. Equipment linkage integrates with your maintenance system. When a finding is linked to a piece of equipment, your maintenance team can see the full picture: planned maintenance status, previous findings, and current operational condition — all in one view. - Direct equipment hierarchy linkage - Equipment finding history - Maintenance system integration - Asset-centric issue views - **Interim, Corrective & Preventive Actions**: Address technical findings at three levels: interim actions contain the immediate risk (restrict equipment use, apply temporary repair), corrective actions fix the specific problem (replace the component, repair the damage), and preventive actions prevent recurrence (update maintenance schedules, revise procedures). Each action type is tracked with assigned responsibility, deadlines, and completion verification. For urgent findings, an interim action can be assigned within minutes of the observation, while the corrective and preventive actions follow as resources allow. - Immediate risk containment - Component-level repair tracking - Maintenance schedule updates - Independent action tracking - **Six-Stage Finding Lifecycle**: Every technical finding follows a six-stage lifecycle from initial capture through assessment, corrective action, verification, and closure. The lifecycle is efficient — designed for the volume and pace of technical observations — while still ensuring that every finding reaches a documented resolution. Stage transitions enforce basic completeness: a finding cannot be closed without documenting the resolution outcome. But the process is deliberately light, keeping the focus on fixing the problem rather than on administrative overhead. - Efficient lifecycle progression - Resolution documentation required - Lightweight stage gates - Overdue item visibility - **Priority & Severity Classification**: Classify every technical finding by priority and severity to direct your engineering team's attention where it matters most. A critical equipment failure demands immediate response; a cosmetic observation can wait for the next scheduled maintenance window. The classification system ensures that your team's limited time and resources are allocated to the findings with the greatest operational impact. Critical items are flagged immediately; routine observations are tracked without creating unnecessary urgency. - Operational impact severity - Response urgency priority - Engineering team focus - Critical item flagging - **Ship & Office Tracking**: Track technical findings from both shipboard and shore environments. Engineers onboard can log findings during their rounds, and shore-based technical superintendents can review, prioritize, and assign corrective actions without waiting for the next vessel visit. The shared view ensures that your fleet's technical management team — whether onboard or ashore — always sees the same finding data, the same priorities, and the same resolution status. - Shipboard engineer reporting - Shore superintendent review - Shared status visibility - No manual handoff required - **Crew Assignment & Responsibility**: Assign corrective action responsibility to specific crew members or shore personnel. Each assignment includes the expected actions, deadlines, and completion requirements. Responsible parties can update progress directly from their workstation. For technical findings, assignments typically go to the engineering team — the chief engineer, the electrical officer, or a specific rating. Clear assignment ensures that every finding has an owner and a deadline. - Engineering team assignments - Chief engineer responsibility - Deadline and scope tracking - Direct progress updates - **Rich Descriptions & File Attachments**: Document technical findings with detailed descriptions and supporting files. Attach photographs of the condition, equipment manuals, manufacturer bulletins, survey reports, and any other files that help the repair team understand and resolve the issue. A photograph of a corroded fitting tells the repair team more than a paragraph of description. The module encourages visual documentation — snap a photo, attach it, and let the image communicate the condition. - Condition photographs - Equipment manual references - Manufacturer bulletins - Visual documentation emphasis - **Threaded Comments & Collaboration**: Discuss technical findings with threaded comments attached to each record. Ship and shore engineering teams can exchange updates, share technical advice, request additional information, and coordinate repair activities in context. Comments are especially valuable for technical findings that require shore-side expertise. A shipboard engineer can describe the symptom; a shore-based superintendent can advise on the diagnosis and repair approach — all captured in the finding record. - Ship-shore technical discussion - Diagnostic advice exchange - Repair coordination - Permanent technical record - **Complete Audit Trail**: Every action on a technical finding is recorded in a tamper-proof event log with forty-four tracked event types. From initial observation through equipment linkage, corrective action assignments, status changes, and closure — every step is captured. The audit trail provides evidence for classification society surveys and flag state inspections that your organization identifies, documents, and resolves technical issues as part of a structured maintenance and safety management program. - 44 tracked event types - Full user attribution - Equipment linkage events - Survey and inspection evidence - **Analytics & Dashboard**: Monitor your technical finding program with dashboards that track open findings, closure rates, overdue items, and findings by equipment category. Fleet-wide views identify which equipment types and which vessels generate the most technical observations. Technical finding analytics complement your Planned Maintenance System data. Together, they paint a complete picture of equipment health: scheduled maintenance on one side, unplanned findings on the other — both feeding into your maintenance strategy. - Open finding tracking - Closure rate monitoring - Equipment category breakdowns - PMS complementary data - **Fleet-Wide Finding Archive**: Access the complete history of every technical finding across your fleet. Closed findings remain searchable by equipment, vessel, category, and time period — building a knowledge base of technical observations and their resolutions. The archive is invaluable for survey preparation. Before a class survey, your technical superintendent can review all technical findings for the vessel, ensuring that recurring issues have been addressed and documented. - Complete fleet technical history - Equipment-searchable records - Survey preparation support - Recurring issue identification **Technical abilities:** - **High-Performance Finding Grids with Advanced Filtering**: All technical finding views use high-performance data grids with advanced filtering by status, priority, severity, equipment, vessel, and date range. Browse extensive finding records without performance degradation. - **Equipment-Aware Issue Tracking**: Every technical finding links to the equipment hierarchy, enabling equipment-centric views that show all findings for a specific asset. This integration supports maintenance planning and survey preparation. - **Automated Finding Lifecycle**: The six-stage lifecycle is managed by an automated workflow that enforces stage transitions, validates resolution documentation, and triggers notifications for responsible parties. - **Immutable Event Logging**: Every action generates a tamper-proof event record with forty-four distinct event types. The event log powers the audit trail, analytics, notifications, and compliance reporting. - **Office-Ship Synchronization**: Technical finding data synchronizes between office and vessel systems over satellite links with automatic conflict resolution. Vessels can log and resolve findings offline, with changes merging when connectivity is restored. - **Configurable Analytics Framework**: Dashboard widgets and analytics are built on a configurable framework that aggregates technical finding data across multiple dimensions — equipment category, status, priority, vessel, and time period. **Benefits:** - **Fastest Path from Observation to Resolution**: Technical Findings is built for speed. Log an observation in minutes, assign corrective action immediately, and track resolution through a streamlined lifecycle. No investigative overhead, no unnecessary paperwork — just capture, fix, and verify. - **Equipment-Linked Findings for Maintenance Intelligence**: Every finding connects to the equipment hierarchy, building a maintenance intelligence layer that reveals which assets generate the most issues. This data informs maintenance schedules, spare parts planning, and equipment replacement decisions. - **Lightweight Issue Tracking Without Overhead**: Not every technical issue needs a full deficiency investigation. Technical Findings provides a proportionate response for equipment observations — structured enough for compliance, light enough for daily use by your engineering team. - **Fleet-Wide Technical Visibility**: Dashboards aggregate finding data across your entire fleet. Identify equipment types that generate recurring issues, compare vessel technical performance, and allocate maintenance resources where they are needed most. - **Inspection-Ready Records Without the Paperwork**: The complete audit trail with forty-four event types provides documented evidence of your technical observation and resolution process. Classification society surveyors and flag state inspectors find clean, chronological records for every finding. **FAQ:** - **What is the difference between a Technical Finding and a Deficiency?** — Technical Findings is the lightest-weight issue tracker in the HSEQ suite — designed for equipment-focused observations that need quick capture and resolution. Deficiencies are broader in scope, include rules-based root cause analysis, and support more complex investigation workflows. Use Technical Findings for routine equipment observations; use Deficiencies for operational issues that require deeper investigation. - **How does equipment linkage work?** — Every technical finding can be linked to a specific equipment item in your vessel's equipment hierarchy. This linkage enables equipment-centric views: you can see all findings for a specific piece of equipment, identify recurring issues, and correlate findings with maintenance schedules. - **What corrective action types are supported?** — Three types: interim actions contain the immediate risk (e.g., restrict equipment use), corrective actions fix the specific problem (e.g., replace the component), and preventive actions prevent recurrence (e.g., adjust the maintenance schedule). Each type is tracked independently with assigned responsibility and deadlines. - **Does the module work offline on vessels?** — Yes. Vessels can log technical findings, assign corrective actions, and update resolution status independently of shore connectivity. When satellite connection is available, all changes synchronize automatically with the office system. - **How does Technical Findings complement the Planned Maintenance System?** — Technical Findings captures unplanned observations — the things your crew notices between scheduled maintenance jobs. Equipment linkage connects these observations to the same equipment hierarchy used by PMS, giving your technical superintendent a complete view of both planned maintenance and unplanned findings for every asset. - **What analytics are available?** — Dashboards track open findings, closure rates, overdue items, and findings by equipment category and vessel. Fleet-wide views identify equipment types and vessels with recurring technical issues. These analytics complement PMS data to inform maintenance strategy and resource allocation. ### Audits, Inspections & Visits (AUD) URL: https://navatom.com/products/audits Plan and conduct internal and external audits with finding management and follow-up. Stage: production Category: Assessment Deployment: office, ship Navatom Audits, Inspections & Visits is the comprehensive assessment platform for maritime safety and compliance management — covering every audit type, every regulatory authority, and every relationship between auditor and auditee in a single, unified system. It replaces fragmented spreadsheets, standalone checklists, and disconnected finding trackers with a controlled, cloud-synchronized assessment platform that gives your DPA, fleet superintendent, and vessel masters a single source of truth. Built around three assessment types (Audit, Inspection, Ship Visit), six audit directions, and ten recognized authorities, the module adapts to any assessment scenario — from internal ISM audits and classification society surveys to port state control inspections and third-party contractor evaluations. Versioned audit definitions with a six-stage draft-to-release lifecycle ensure your team always works from approved, controlled templates. Five checklist question types capture structured evidence, and findings link directly to ISM Code, SOLAS, MARPOL, and MLC regulations. Findings convert seamlessly into seven deficiency types with corrective action workflows that track responsibility, due dates, evidence, and verification. Eight dashboard widgets and six analytics operations aggregate completion rates, finding trends, and fleet-wide compliance status — transforming reactive audit responses into proactive safety intelligence. With office-ship synchronization, audits run identically whether your vessel is alongside or mid-ocean. **Key stats:** - 6 Audit Directions - 7 Deficiency Types - 10 Audit Authorities - 40+ Event Types Tracked **Features:** - **Three Comprehensive Assessment Types**: Not all assessments are the same. Navatom supports three distinct assessment types — Audit, Inspection, and Ship Visit — each with its own workflow, checklist structure, and regulatory context. Formal ISM/ISPS audits follow a different process than routine port state inspections or management ship visits. Choose the right type for each engagement, and the system adapts its forms, workflows, and reporting templates accordingly. No more forcing a ship visit into an audit template or an inspection into a visit form. - Full Audit lifecycle management - Port state & flag state Inspections - Structured Ship Visit tracking - Type-specific workflow templates - **Six-Direction Audit Coverage**: Map every possible audit relationship in your organization. Navatom supports six audit directions — Ship Internal (Ship-to-Ship), Company-to-Ship, Company-to-Company, Company-to-Third-Party, Third-Party-to-Ship, and Third-Party-to-Company — covering every permutation of auditor and auditee. Whether your DPA is auditing a vessel's ISM compliance, a classification society is surveying your ship, or your office is assessing a third-party contractor, the direction captures the exact relationship and applies the appropriate authority, scope, and reporting requirements. - Ship Internal (self-assessment) audits - Company-to-Ship office oversight - Third-Party-to-Ship external audits - Company-to-Third-Party assessments - Full auditor/auditee relationship modeling - **Ten Recognized Audit Authorities**: Identify the regulatory or organizational authority behind every audit. Ten built-in authority types — Port State, Harbor Master, Classification Society, Flag State, P&I Insurance, H&M Insurance, Safety Terminal Inspection, Office, Ship, and Other — ensure every audit carries the right regulatory weight and follow-up urgency. Authority selection drives downstream behavior: a Port State control finding triggers different escalation rules than an internal office audit observation. The system adapts its deficiency classification, response timelines, and reporting templates based on who conducted the assessment. - Port State & Flag State authorities - Classification Society audits - P&I and H&M Insurance inspections - Safety Terminal Inspection support - Internal Office & Ship authorities - **Versioned Definition & Template System**: Build reusable audit definitions with a full draft-release lifecycle. Definitions move through Draft, Waiting for Approval, Completed/Rejected, Released, and Revised stages — ensuring that only approved, controlled versions are used for live audits. Import templates from your library to bootstrap new definitions. Clone and revise existing definitions without losing the original. The versioning system maintains a complete history of every template change, so you always know which version was used for any given audit. - Six-stage definition lifecycle - Draft to Released approval workflow - Template import & cloning - Version history tracking - Controlled revision management - **Structured Checklist Engine**: Build comprehensive audit checklists with five question types — Checkbox, Staged, Inquiry, Single Choice, and Multiple Choice. Each checklist item captures the specific evidence your auditors need to evaluate, with structured response formats that drive consistent, comparable results across audits. Staged items support progressive assessment (e.g., Not Started / In Progress / Completed). Inquiry items capture free-text evidence. Choice items enforce selection from predefined options. Mix and match types within a single checklist to match any audit standard or regulatory framework. - Checkbox, Staged, Inquiry types - Single & Multiple Choice questions - Progressive staged assessments - Structured evidence capture - Reusable checklist templates - **Finding Management & Classification**: Document findings with the granularity your compliance team demands. Each finding records the evidence, the applicable regulatory reference, and a severity classification. Link findings directly to ISM Code, SOLAS, MARPOL, and MLC regulations for full regulatory traceability. Findings are not just notes — they are structured records that feed into your organization's corrective action pipeline. Priority and severity ratings ensure the most critical issues get immediate attention while observations are tracked for trend analysis. - Priority & severity classification - ISM, SOLAS, MARPOL, MLC references - Evidence-based documentation - Regulatory clause linkage - Structured finding records - **Seven Deficiency Types**: Convert findings into formal deficiencies with precise type classification. Seven deficiency types — Major Non-Conformity, Non-Conformity, Observation, Deficiency, Technical Finding, Near Miss, and Accident — map directly to maritime regulatory frameworks and your ISM manual's classification hierarchy. Each type carries its own response timeline, escalation rules, and reporting requirements. A Major Non-Conformity demands immediate corrective action and management review; an Observation may need only a trend-watch note. The system enforces the right process for each severity level. - Major Non-Conformity tracking - Non-Conformity & Observation types - Technical Finding classification - Near Miss & Accident linkage - Type-specific response timelines - **Finding-to-Deficiency Conversion**: Transform audit findings into tracked deficiencies with a single action. The conversion process carries forward all evidence, regulatory references, and severity data from the original finding, creating a formal deficiency record ready for corrective action assignment. No duplicate data entry, no lost context. The link between finding and deficiency is maintained permanently, so you can trace any corrective action back to the specific audit observation that triggered it. Bulk conversion handles multiple findings simultaneously. - One-click finding conversion - Evidence & reference carry-forward - Permanent finding-deficiency linkage - Bulk conversion support - Corrective action workflow trigger - **Multi-Source Auditor Management**: Assign auditors from three distinct pools — Navatom system users, company-registered auditors, and third-party auditors — with separate management for ship auditors, company auditors, and third-party auditors. Each auditor carries qualifications, certification records, and availability status. Build your audit team from any combination of internal and external resources. The three-list architecture ensures clean separation between your organization's personnel and external auditors while allowing them to participate in the same audit. - Navatom user & third-party auditors - Ship, Company, Third-Party lists - Lead auditor designation - Mixed audit team composition - Separate auditor pool management - **Audit Lifecycle & Status Management**: Every audit follows a controlled lifecycle from creation through completion. The Ongoing, Completed, and Invalid status model provides clear visibility into where each audit stands, with status transitions enforcing data completeness and approval requirements. Invalid status handles cancelled or superseded audits without deleting data. Completed audits lock their findings and checklists, preserving the record as-is for regulatory review. The lifecycle ensures no audit is accidentally modified after closure. - Ongoing to Completed lifecycle - Invalid status for cancellations - Status-enforced data locking - Transition validation rules - Complete lifecycle audit trail - **Opening & Closing Meeting Management**: Structure your audit process with formal opening (initial) and closing (final) meetings. Record meeting date, location, agenda items, discussion notes, and attendee lists for both meetings — creating the documentary evidence that ISM Code audits require. Attendee tracking captures who was present at each meeting, with role identification for lead auditors, vessel management, and company representatives. Meeting records link directly to the parent audit, forming part of the complete audit package. - Initial (opening) meeting records - Final (closing) meeting records - Attendee tracking with roles - Agenda & minutes documentation - ISM-compliant meeting evidence - **Calendar Integration & Scheduling**: Schedule audits directly into the Navatom calendar system. Each audit creates a calendar event with date, time, location, and assigned auditors. Support for both single events and recurring schedules handles everything from one-off port state inspections to quarterly internal audit programs. Recurring audit schedules automatically generate future audit events based on your configured frequency. Calendar visibility ensures audit coordinators, vessel masters, and shore management all see upcoming assessments in their planning views. - Automatic calendar event creation - Single & recurring scheduling - Quarterly/annual audit programs - Fleet-wide calendar visibility - Auditor availability planning - **Comprehensive Event Tracking**: Every action within an audit is recorded in a granular event log with 40+ event types. From audit creation and checklist completion through finding documentation and status transitions, the event stream provides a second-by-second narrative of the entire assessment process. Event tracking is not just a log — it is an accountability system. Every event carries full user attribution, timestamp, and contextual data. Inspectors, compliance managers, and external auditors can reconstruct exactly what happened and when. - 40+ tracked event types - Full user attribution per event - Timestamp & context recording - Complete process reconstruction - Immutable event history - **Three Environment Types**: Classify where each audit takes place with three environment types — Ship, Office, and Third Party. Environment selection drives context-appropriate forms, checklist templates, and reporting formats. A ship-based ISM audit captures different environmental data than an office-based management system review. Environment types also influence auditor assignment rules, finding categories, and deficiency routing. Ship environments trigger vessel-specific workflows; office environments apply corporate governance templates; third-party environments adapt for external facility assessments. - Ship environment audits - Office environment assessments - Third-Party facility audits - Environment-specific templates - Context-driven workflow adaptation - **Analytics & Dashboard Widgets**: Monitor your audit program's health with six analytics operations and eight dedicated dashboard widgets. Track completion rates, findings by priority and severity, ongoing audit counts, overdue assessments, and trend data across your entire fleet. Widgets provide at-a-glance KPIs for audit coordinators and DPAs: How many audits are ongoing? What is the finding closure rate? Which vessels have the most outstanding deficiencies? Drill down from any widget to the underlying audit data. - 8 dedicated dashboard widgets - Completion rate tracking - Findings by priority & severity - Ongoing & overdue audit counts - Fleet-wide trend analysis - **Regulatory Framework Integration**: Link every audit, finding, and deficiency to the applicable regulatory framework. Built-in support for ISM Code, SOLAS, MARPOL, and MLC references ensures that your compliance team can trace any finding to its regulatory source and demonstrate compliance during external audits. Regulatory references are not free text — they are structured links to specific code sections, chapters, and regulations. This structured approach enables regulatory gap analysis: which code sections have the most findings? Which vessels have recurring issues against specific SOLAS requirements? - ISM Code clause references - SOLAS chapter & regulation links - MARPOL convention mapping - MLC compliance tracking - Regulatory gap analysis support - **Multi-Vessel Fleet Assessment**: Plan and execute audit programs across your entire fleet from a single platform. Schedule vessel audits, track completion across the fleet, and compare performance between vessels. Fleet-level views aggregate findings, deficiency trends, and compliance status to give management a complete picture. Filter by vessel, vessel type, trade area, or audit authority to analyze specific segments of your fleet. Identify vessels that need additional attention and allocate audit resources where they will have the greatest impact on safety and compliance. - Fleet-wide audit scheduling - Cross-vessel comparison views - Performance benchmarking - Resource allocation insights - Aggregate compliance reporting - **Corrective Action Tracking**: Close the loop from finding to resolution with structured corrective action workflows. Every deficiency generated from an audit finding carries forward into a tracked corrective action with assigned responsibility, due dates, evidence requirements, and verification steps. Monitor corrective action status across all audits and all vessels. Overdue actions trigger escalation notifications. Verification workflows ensure that corrective actions are not just submitted but reviewed and accepted by the appropriate authority before closure. - Assigned responsibility & due dates - Evidence upload requirements - Verification & acceptance workflow - Overdue escalation notifications - Cross-audit action monitoring - **Yearly Audit Planning**: Plan your entire annual audit program in a dedicated yearly planning view. A visual scheduling grid lets you map audits across vessels, months, and audit types — giving management and DPAs a complete overview of the assessment calendar for the year ahead. Drag and adjust scheduled audits, identify gaps in coverage, and ensure that every vessel receives the required assessments within the required timeframes. The yearly plan integrates with the audit calendar, so scheduled assessments automatically appear in crew and management planning views. - Visual annual scheduling grid - Per-vessel audit coverage mapping - Gap identification across fleet - Calendar integration for planned audits - **Print & Export**: Generate professional PDF reports for any completed audit with a single click. The exported report includes the full audit record — assessment details, checklist responses, findings with severity ratings, regulatory references, auditor information, and meeting records — formatted for external submission or archival. Use printed reports for port state control submissions, classification society reviews, client presentations, and internal management reviews. The format follows maritime industry conventions, ensuring your reports meet the documentation standards expected by regulatory authorities. - One-click PDF report generation - Full audit record export - Port state submission format - Classification society ready **Technical abilities:** - **High-Performance Assessment Grids with Advanced Filtering**: All audit, finding, and deficiency views handle hundreds of thousands of records with instant filtering. Narrow results by authority, type, direction, status, vessel, and date range — the system stays responsive regardless of data volume. - **Controlled Definition Lifecycle**: Audit definitions follow a Draft, Waiting for Approval, Completed/Rejected, Released, Revised lifecycle with built-in approval gates. Each transition enforces validation, records who approved or rejected, and maintains an immutable change history. - **Seamless Finding-to-Deficiency Conversion**: Findings convert to formal deficiencies in a single step, carrying forward all evidence, regulatory references, severity data, and audit context. Bulk conversion handles multiple findings at once, and the link between finding and deficiency is permanent and bidirectional. - **Multi-Pool Auditor Management**: Auditor assignment draws from three distinct pools — system users, company-registered auditors, and third-party auditors — with separate management lists. Build mixed audit teams with full qualification tracking and availability management in a single workflow. - **Tamper-Proof Change Logging**: Every action within an audit is recorded in a tamper-proof log with 40+ event types. The log powers the audit trail, compliance reporting, analytics, and real-time notifications — fully auditable and tamper-evident for any external inspection. - **Calendar Event Synchronization**: Audits automatically create and maintain calendar events with support for single and recurring schedules. Changes to audit dates, auditors, or status propagate to the calendar system in real time. - **Office-Ship Synchronization**: Audit data synchronizes between office and vessel over satellite links with automatic conflict resolution. Vessels can execute checklists and document findings offline, with changes merging seamlessly when connectivity is restored. - **Regulatory Reference Integration**: Structured links to ISM Code, SOLAS, MARPOL, and MLC regulations are maintained as formal references, not free text. This enables regulatory gap analysis, cross-referencing, and compliance heat maps across the fleet. **Benefits:** - **Audit-Ready Compliance Across Your Fleet**: Immutable event logs, structured findings, and full traceability mean your audit records are always inspection-ready. Port State, flag state, classification society, and ISM auditors will find a clean, chronological record of every assessment activity. - **Every Audit Direction, One Platform**: Whether your DPA audits a vessel, a classification society surveys your ship, or you assess a third-party contractor, every relationship is captured in a single unified system. No more separate spreadsheets for internal and external audits. - **From Finding to Resolution in a Closed Loop**: Findings convert to deficiencies, deficiencies drive corrective actions, corrective actions are verified and closed. The end-to-end workflow ensures nothing falls through the cracks and every observation reaches a documented resolution. - **Controlled, Versioned Audit Programs**: Draft-to-release definition lifecycle ensures your audit team always uses approved, controlled templates. Revision history, template cloning, and import tools let you evolve your audit program without losing institutional knowledge. - **Fleet-Wide Safety Intelligence**: Dashboard widgets and analytics aggregate findings, deficiency trends, and completion rates across your entire fleet. Spot systemic issues before they become incidents, and allocate audit resources where they will have the greatest safety impact. - **Scales from Single Vessel to Global Fleet**: Server-side pagination, secure company data isolation, and office-ship synchronization mean the system performs identically whether you manage one vessel or five hundred. Grow your fleet without outgrowing your assessment platform. **FAQ:** - **What types of assessments does the module support?** — Navatom Audits supports three assessment types: Audits (formal ISM/ISPS compliance assessments), Inspections (port state, flag state, classification society surveys), and Ship Visits (management visits with structured observation tracking). Each type has its own workflow, checklist structure, and reporting templates. - **How does the finding and deficiency system work?** — Findings are documented during audits with evidence, regulatory references, and severity ratings. When a finding warrants formal follow-up, it converts to one of seven deficiency types — Major Non-Conformity, Non-Conformity, Observation, Deficiency, Technical Finding, Near Miss, or Accident. The conversion carries forward all context, and the deficiency enters a corrective action workflow with assigned responsibility, due dates, and verification requirements. - **Can I manage both internal and external audits in the same system?** — Yes. Six audit directions cover every permutation: Ship Internal (self-assessment), Company-to-Ship, Company-to-Company, Company-to-Third-Party, Third-Party-to-Ship, and Third-Party-to-Company. Auditors can be drawn from three pools — system users, company-registered auditors, and third-party auditors — and combined freely on any audit team. - **Does the module support offline audits on vessels?** — Yes. Vessels operate with a full local deployment that processes checklists, findings, and meetings independently of office connectivity. All audit types, checklist completion, and finding documentation work offline. When satellite connectivity is available, changes synchronize automatically with conflict resolution. - **How does the audit template system work?** — Audit definitions follow a six-stage lifecycle: Draft, Waiting for Approval, Completed/Rejected, Released, and Revised. Only Released definitions can be used for live audits. You can import templates from a library, clone existing definitions, and revise them without losing the original version. The system maintains a complete history of every template change. - **Which regulatory frameworks are supported?** — Findings and deficiencies link to ISM Code, SOLAS, MARPOL, and MLC regulations with structured references to specific code sections, chapters, and regulations. This enables regulatory gap analysis across your fleet — identifying which code sections generate the most findings and which vessels have recurring issues. - **What analytics and reporting capabilities are available?** — The module includes six analytics operations and eight dashboard widgets covering completion rates, findings by priority and severity, ongoing audit counts, overdue assessments, and trend analysis. Fleet-wide views let you compare vessel performance, identify systemic issues, and track corrective action closure rates. ### Vettings (VET) URL: https://navatom.com/products/vettings Prepare for and manage vetting inspections with observation tracking. Stage: production Category: Assessment Deployment: office, ship Navatom Vettings is the dedicated vetting inspection management platform for tanker, bulk carrier, and gas carrier operators — purpose-built for the structured inspections that charterers, terminals, and oil majors require before loading or discharging cargo. It replaces ad-hoc inspection tracking with a controlled, cloud-synchronized system that gives your DPA, fleet superintendent, and vessel masters a single source of truth for every vetting inspection. Built around five operational contexts — Loading, Discharge, Idle, Bunkering, and Ship-to-Ship Transfer — the module adapts to any inspection scenario. Record findings with regulatory references, classify them by priority and severity, and convert them into formal deficiency records when corrective action is required. Company representatives, ship crew, and third-party inspectors are tracked as distinct stakeholder groups with separate management and assignment. Every change to a vetting record is captured in an immutable event log with 20 auditable event types — from vetting creation and finding documentation through status transitions and auditor changes. Office-ship synchronization ensures inspections run identically whether your vessel is alongside or at anchor, and fleet-wide analytics reveal compliance trends across your entire operation. **Key stats:** - 5 Operational Contexts - 20 Auditable Event Types - 7 Deficiency Conversion Types - 3 Stakeholder Groups **Features:** - **Five Operational Contexts**: Every vetting inspection takes place during a specific operational phase. Navatom supports five operational contexts — Loading, Discharge, Idle, Bunkering, and Ship-to-Ship Transfer (STS) — each representing a distinct scenario with different risk profiles, regulatory requirements, and inspection focus areas. Select the operational context when creating a vetting, and the record captures the precise circumstances under which the inspection occurred. This contextual data feeds into analytics, letting you compare finding patterns across different operations and identify which activities generate the most observations. - Loading operation inspections - Discharge operation inspections - Idle, Bunkering & STS contexts - Operation-specific risk profiling - **Vetting Finding Documentation**: Document every observation with the structure and detail that follow-up demands. Each finding records a title, detailed description, the inspector who identified it, priority and severity ratings, and links to applicable regulatory standards. Attach photographs, supporting documents, and evidence files directly to the finding record. Findings are not disposable notes — they are formal records that drive your corrective action process. The structured format ensures consistent documentation quality across different inspectors, vessels, and inspection types, making trend analysis and fleet-wide comparison meaningful. - Structured finding records - Priority & severity classification - Inspector identification tracking - Regulatory standard references - **Finding-to-Deficiency Conversion**: When a vetting finding requires formal corrective action, convert it to one of seven deficiency types — Major Non-Conformity, Non-Conformity, Observation, Deficiency, Technical Finding, Near Miss, or Accident. The conversion carries forward all evidence, regulatory references, severity data, and inspection context automatically. The link between the original finding and the resulting deficiency is permanent. Trace any corrective action back to the specific inspection observation that triggered it. Bulk conversion handles multiple findings simultaneously when an inspection generates several actionable items. - Seven deficiency type options - Full evidence carry-forward - Permanent finding-deficiency linkage - Bulk conversion support - **Third-Party Inspector Management**: Manage the external inspectors who conduct vetting assessments against your vessels. Add third-party inspectors with full contact details — name, organization, and role — and assign them to specific vetting records. The system maintains a contact registry that grows with every inspection. When a new inspector arrives, create their record on the spot or select from previously registered contacts. Inspector history tracks which vettings each external party has conducted, building an institutional memory of your inspection relationships. - Contact registry for inspectors - On-the-spot inspector registration - Inspector history tracking - Organization & role recording - **Company & Ship Representative Tracking**: Assign company office staff and vessel crew as representatives for each vetting inspection. Company representatives typically include the designated superintendent or operations coordinator, while ship representatives include the master, chief officer, and relevant department heads. Clear representative assignment ensures accountability — everyone involved in the inspection is recorded and can be contacted for follow-up. The system draws from your crew database, so representative selection is fast and accurate. - Company office staff assignment - Vessel crew representative selection - Crew database integration - Accountability recording - **Regulatory Rule Linking**: Link vetting findings to the applicable regulatory standards — ISM Code, SOLAS, MARPOL, and MLC — with structured references to specific code sections, chapters, and regulations. Regulatory linking transforms findings from isolated observations into compliance-relevant records. When you link a finding to a specific SOLAS regulation or ISM Code requirement, you create a traceable connection between the inspection observation and the regulatory obligation. This structured approach enables fleet-wide regulatory gap analysis: which standards generate the most findings? Which regulations are your vessels struggling with? - ISM Code clause references - SOLAS & MARPOL linking - MLC compliance tracking - Fleet-wide regulatory gap analysis - **Priority & Severity Classification**: Rate every finding by priority and severity to ensure the most critical issues receive immediate attention. Priority determines the urgency of response — how quickly must this be addressed? Severity classifies the potential impact — how serious is the underlying condition? Classification drives follow-up workflows. High-priority, high-severity findings trigger immediate corrective action requirements, while lower-rated observations may be monitored for trends over time. Consistent classification across your fleet enables meaningful comparison and benchmarking. - Urgency-based priority ratings - Impact-based severity ratings - Classification-driven follow-up - Fleet benchmarking support - **Vetting Lifecycle Management**: Every vetting inspection follows a controlled lifecycle from creation through completion. The Ongoing, Completed, and Invalid status model provides clear visibility into where each inspection stands. Completed vettings lock their finding records, preserving them as-is for regulatory review. Invalid status handles cancelled or superseded inspections without deleting the record. Status transitions enforce data completeness — you cannot mark a vetting as completed without addressing its findings. The lifecycle ensures no inspection slips through without proper follow-up. - Ongoing to Completed workflow - Invalid status for cancellations - Status-enforced data locking - Complete lifecycle tracking - **Rich Descriptions & File Attachments**: Attach photographs, inspection reports, regulatory correspondence, and supporting documents directly to vetting records and individual findings. Every file is stored with the record it belongs to, creating a self-contained inspection package. Upload evidence photographs from the deck, engine room, or cargo area. Attach terminal inspection reports, charterer correspondence, and deficiency response documentation. The file management system handles versioning — update, replace, or remove attachments with a full change history. - Photo & document attachments - Per-finding evidence files - File versioning & history - Inspection report uploads - **Threaded Comments & Collaboration**: Discuss vetting findings and corrective actions in threaded comment conversations attached directly to the inspection record. Ship crew, shore superintendents, and fleet managers can exchange observations, clarify findings, and coordinate responses without leaving the system. Comments create a chronological discussion record that travels with the vetting — no more searching through email chains for context. Edit or remove comments as needed, with every change tracked in the audit trail. - Ship-shore discussion threads - Comment edit & delete tracking - Chronological discussion record - Context attached to inspection - **Complete Audit Trail**: Every action within a vetting is recorded in an immutable event log with 20 event types — from creation and finding documentation through status changes, auditor assignments, and file uploads. Each event carries the full identity of who made the change and when. The audit trail is not just a log — it is your evidence of due diligence. When a charterer, terminal, or port state inspector asks for the history of a specific vetting, the event stream reconstructs exactly what happened, who was involved, and what actions were taken. - 20 tracked event types - Full user attribution per event - Tamper-proof event logging - Due diligence evidence - **Analytics & Dashboard**: Monitor your vetting performance with dedicated analytics and dashboard widgets. Track ongoing inspection counts, finding trends by regulatory standard, completion rates across the fleet, and overdue corrective actions — all from a single overview. Regulatory book-based analytics show which compliance standards generate the most findings across your fleet. Identify systemic issues before they become detention risks, and allocate resources where they will have the greatest impact on your vetting readiness. - Ongoing inspection counts - Finding trends by standard - Fleet-wide completion rates - Overdue corrective action alerts **Technical abilities:** - **High-Performance Inspection Grids with Advanced Filtering**: All vetting and finding views handle large volumes of inspection data with instant filtering. Narrow results by status, operation type, vessel, authority, date range, and finding severity — the system stays responsive regardless of how many inspections your fleet has accumulated. - **Multi-Stakeholder Participant Management**: Three distinct participant groups — company representatives, ship representatives, and third-party inspectors — are managed separately with their own assignment workflows, contact records, and history tracking. Build inspection teams from any combination of internal and external stakeholders. - **Automated Vetting Lifecycle**: Vetting records follow a controlled Ongoing, Completed, Invalid lifecycle with enforced transitions. Status changes trigger data validation, finding review requirements, and immutable event recording. Completed inspections lock their records to preserve regulatory evidence. - **Immutable Change Logging**: Every action within a vetting is recorded in a tamper-proof log with 20 event types. The log powers the audit trail, compliance reporting, analytics, and real-time notifications — fully auditable and tamper-evident for external inspection. - **Office-Ship Synchronization**: Vetting data synchronizes between office and vessel over satellite links with automatic conflict resolution. Vessels can document findings and manage inspections offline, with changes merging seamlessly when connectivity is restored. - **Regulatory Reference Integration**: Structured links to ISM Code, SOLAS, MARPOL, and MLC regulations are maintained as formal references. This enables regulatory gap analysis, cross-referencing across inspections, and compliance heat maps across the fleet. **Benefits:** - **Every Vetting Inspection Tracked from Arrival to Completion**: From the moment an inspector boards to the final finding closeout, every step is documented. No more lost inspection notes, forgotten findings, or untracked corrective actions. The complete inspection lifecycle is captured in one place. - **Findings That Drive Corrective Action, Not Just Reports**: Vetting findings are not buried in PDF reports — they convert directly into tracked deficiencies with assigned responsibility, due dates, and verification requirements. Every observation reaches a documented resolution. - **Fleet-Wide Vetting Intelligence**: Dashboard widgets and analytics aggregate finding trends, completion rates, and compliance status across your entire fleet. Spot systemic issues before they become detention risks, and demonstrate continuous improvement to charterers and terminals. - **Inspection-Ready Records for Every Port Call**: Immutable event logs, structured findings, and complete documentation mean your vetting records are always ready for review. When a charterer or terminal asks for your inspection history, the answer is one click away. - **Scales from Single Vessel to Global Fleet**: The system performs identically whether you manage one vessel or five hundred. Grow your fleet without outgrowing your vetting management platform. Office-ship synchronization ensures consistent performance across all vessels. **FAQ:** - **What operational contexts does the vetting module support?** — Five operational contexts: Loading, Discharge, Idle, Bunkering, and Ship-to-Ship Transfer (STS). Each context represents a distinct inspection scenario with different risk profiles and regulatory focus areas. The operational context is recorded with every vetting for trend analysis. - **How are vetting findings different from audit findings?** — Vetting findings are generated during external commercial inspections (SIRE, CDI, terminal vettings), while audit findings come from internal or external compliance audits. Both follow the same structured format with priority, severity, and regulatory references, and both can be converted to deficiencies for corrective action tracking. - **Can I manage third-party inspectors in the system?** — Yes. Third-party inspectors are managed with full contact details in a growing registry. Add new inspectors on the spot or select from previously registered contacts. Inspector history tracks which vettings each external party has conducted across your fleet. - **How does finding-to-deficiency conversion work?** — Select one or more findings and convert them to any of seven deficiency types — Major Non-Conformity, Non-Conformity, Observation, Deficiency, Technical Finding, Near Miss, or Accident. All evidence, regulatory references, and severity data carry forward automatically. The link between finding and deficiency is permanent. - **Does the module work offline on vessels?** — Yes. Vessels operate with a full local installation that processes inspections, findings, and documentation independently of office connectivity. All vetting operations work offline. When satellite connectivity is available, changes synchronize automatically with the office system. - **What analytics are available for vetting inspections?** — The module includes dedicated dashboard widgets and analytics covering ongoing inspection counts, finding trends by regulatory standard, fleet-wide completion rates, and overdue corrective actions. Book-based analytics show which compliance standards generate the most findings across your fleet. ### Findings (FND) URL: https://navatom.com/products/findings Centralize findings from all assessment activities with unified corrective action tracking. Stage: production Category: Assessment Deployment: office, ship Navatom Findings is the unified finding management hub that brings together every observation from your audits, inspections, and vettings into a single, searchable view. Instead of hunting through individual audit reports and vetting records to track outstanding observations, the Findings module aggregates them all — giving your DPA, compliance officers, and fleet superintendents one place to monitor, prioritize, and act on every finding across the fleet. Findings flow in from three assessment sources — internal and external audits, vetting inspections, and compliance surveys — and appear in a consolidated list with full context: which assessment generated them, who identified them, what regulatory standard they relate to, and their current priority and severity classification. From this unified view, convert findings to any of seven deficiency types to trigger corrective action workflows. Advanced filtering lets you slice your finding data by source type, conversion status, audit direction, date range, and the person who identified the observation. Converted findings move to a searchable archive with permanent links back to their source assessment. Fleet-wide analytics reveal finding trends across vessels and assessment types, turning scattered observations into actionable compliance intelligence. **Key stats:** - 3 Finding Source Types - 7 Deficiency Conversion Types - 5 Search Filter Categories - 20+ Auditable Event Types **Features:** - **Unified Finding Aggregation**: See every finding from every assessment in a single consolidated view. Audit findings, inspection findings, and vetting findings appear together in one list — each carrying its full context, source assessment reference, inspector identity, and regulatory linkage. No more switching between audit reports, vetting records, and inspection summaries to build a complete picture. The unified view is your single source of truth for all outstanding observations across your fleet, regardless of where they originated. - Single view for all findings - Audit, inspection & vetting sources - Full source context preserved - Fleet-wide observation overview - **Multi-Source Finding Collection**: Findings flow into the unified view from three assessment sources — Audits (internal and external compliance assessments), Inspections (structured evaluations against regulatory standards), and Vettings (commercial inspections by charterers, terminals, and oil majors). Each source carries its own context and metadata. The multi-source approach ensures nothing is missed. Whether a classification society auditor, a SIRE inspector, or your own chief officer identifies an observation, it appears in the same consolidated finding list with consistent formatting and classification. - Audit findings (internal & external) - Inspection findings - Vetting findings - Consistent format across sources - **Seven Deficiency Conversion Types**: Convert findings into formal deficiency records with precise type classification. Seven deficiency types — Major Non-Conformity, Non-Conformity, Observation, Deficiency, Technical Finding, Near Miss, and Accident — map directly to maritime regulatory frameworks and your ISM classification hierarchy. Each type carries its own response timeline, escalation rules, and corrective action requirements. A Major Non-Conformity demands immediate management review; an Observation may require only trend monitoring. The right type ensures the right process for every finding. - Major Non-Conformity & NC types - Observation & Deficiency tracking - Technical Finding classification - Near Miss & Accident linkage - **One-Click Deficiency Conversion**: Transform findings into tracked deficiencies with a single action. The conversion process carries forward all evidence, regulatory references, severity data, and assessment context from the original finding, creating a formal deficiency record ready for corrective action assignment. No duplicate data entry, no lost context. The link between finding and deficiency is maintained permanently, so you can trace any corrective action back to the specific observation that triggered it. The converted finding moves to the archive with a clear reference to the resulting deficiency. - Single-action conversion - Full context carry-forward - Permanent finding-deficiency link - Archive with source reference - **Priority & Severity Classification**: Every finding carries priority and severity ratings for structured follow-up. Priority determines urgency — how quickly must this be addressed? Severity classifies impact — how serious is the underlying condition? Together, they drive the finding through the appropriate response workflow. Consistent classification across your fleet enables meaningful comparison. Which vessels have the most high-severity findings? Which assessment types generate the most critical observations? Classification data feeds directly into analytics for fleet-wide trend analysis. - Urgency-based priority ratings - Impact-based severity ratings - Classification-driven follow-up - Fleet benchmarking support - **Regulatory Rule Linking**: Connect findings to applicable regulatory standards — ISM Code, SOLAS, MARPOL, and MLC — with structured references to specific code sections, chapters, and regulations. Regulatory linking transforms isolated observations into compliance-relevant records. When a finding references a specific SOLAS regulation, that link persists through conversion to deficiency and into the corrective action process. Fleet-wide regulatory analysis reveals which standards generate the most findings and where your compliance gaps exist. - ISM Code clause references - SOLAS & MARPOL linking - MLC compliance tracking - Regulatory gap analysis - **Advanced Filtering & Search**: Slice your finding data across five filter categories — source type (Audit, Inspection, Vetting), conversion status (open or converted), audit direction (for audit-sourced findings), date range, and the person who identified the observation. Combine filters to answer specific questions about your fleet's compliance posture. Find all unconverted high-severity findings from third-party audits in the last quarter. Show all vetting findings for a specific vessel. List findings by a particular inspector across all assessments. The filtering system turns raw observations into targeted intelligence. - Filter by source type - Conversion status filtering - Date range & finder filters - Audit direction filtering - **Finding Archive & History**: Converted findings move to a searchable archive that maintains the complete record — original observation, assessment context, inspector identity, regulatory references, and a permanent link to the resulting deficiency. The archive grows into your organization's institutional memory of compliance observations. Search the archive by any criteria to understand historical patterns. How many findings from last year's SIRE vettings led to corrective actions? What percentage of audit findings were classified as non-conformities? The archive provides the data for informed decision-making. - Searchable converted finding archive - Permanent source assessment links - Historical pattern analysis - Complete record preservation - **File Attachments & Evidence**: Attach photographs, inspection reports, regulatory correspondence, and supporting documents directly to finding records. Every file is stored with the finding it belongs to, creating a self-contained evidence package that travels with the record through conversion and corrective action. Upload condition photographs, inspector notes, and reference documents. When a finding converts to a deficiency, its attachments carry forward automatically. The file management system handles versioning — update, replace, or remove attachments with a complete change history. - Photo & document attachments - Attachments carry through conversion - File versioning & history - Self-contained evidence packages - **Fleet-Wide Finding Intelligence**: Aggregate finding trends across vessels, assessment types, and time periods to reveal the patterns that individual inspection reports cannot show. Which vessels have the highest finding rates? Which regulatory standards generate the most observations? Are finding counts trending up or down across your fleet? Fleet-wide intelligence transforms reactive finding management into proactive compliance strategy. Identify systemic issues before they trigger detentions, allocate audit resources where they will have the greatest impact, and demonstrate continuous improvement to charterers, flag states, and classification societies. - Cross-vessel trend analysis - Assessment type comparison - Systemic issue identification - Continuous improvement evidence **Technical abilities:** - **High-Performance Finding Grids with Advanced Filtering**: The unified finding view handles large volumes of data from multiple assessment sources with instant filtering. Narrow results by source type, conversion status, direction, date range, and finder — the system stays responsive regardless of data volume. - **Automated Conversion Workflow**: Finding-to-deficiency conversion carries forward all context — evidence, regulatory references, severity data, and assessment source — in a single step. Bulk conversion handles multiple findings simultaneously. Permanent bidirectional links maintain full traceability. - **Cross-Assessment Finding Aggregation**: Findings from audits, inspections, and vettings are normalized into a consistent format and aggregated into a single unified view. Each finding retains its source context while conforming to a shared classification and filtering structure. - **Immutable Change Logging**: Every finding mutation — creation, update, conversion, rule addition, rule removal — is recorded in a tamper-proof event log. The log powers the audit trail, compliance reporting, and real-time notifications across the platform. - **Office-Ship Synchronization**: Finding data synchronizes between office and vessel over satellite links with automatic conflict resolution. Vessels can review and manage findings offline, with changes merging seamlessly when connectivity is restored. **Benefits:** - **Every Finding in One Place, Regardless of Source**: Stop hunting through individual audit reports and vetting records. All findings — from audits, inspections, and vettings — appear in a single consolidated view with consistent formatting, classification, and filtering. - **From Finding to Corrective Action in One Step**: Convert any finding to a tracked deficiency with full context carry-forward. The resulting deficiency enters a corrective action workflow with assigned responsibility, due dates, and verification — closing the loop from observation to resolution. - **Complete Traceability from Observation to Resolution**: Permanent links connect every deficiency back to the specific finding that triggered it, and every finding back to its source assessment. Full traceability satisfies regulatory requirements and demonstrates due diligence to external auditors. - **Fleet-Wide Compliance Visibility**: Aggregate finding trends across vessels, assessment types, and time periods. Identify systemic issues, benchmark vessel performance, and demonstrate continuous improvement to charterers, flag states, and classification societies. - **Inspection-Ready Finding Records**: Immutable event logs, structured regulatory references, and complete documentation mean your finding records are always ready for external review. When a port state inspector or classification surveyor asks for your finding history, the answer is immediate. **FAQ:** - **What types of findings does the module aggregate?** — The Findings module aggregates observations from three assessment sources: Audits (internal and external compliance assessments), Inspections (structured evaluations by classification societies, flag states, and port state authorities), and Vettings (commercial inspections by charterers, terminals, and oil majors). All findings appear in a single unified view. - **How does finding-to-deficiency conversion work?** — Select one or more findings and convert them to any of seven deficiency types — Major Non-Conformity, Non-Conformity, Observation, Deficiency, Technical Finding, Near Miss, or Accident. All evidence, regulatory references, and severity data carry forward automatically. The link between finding and deficiency is permanent and bidirectional. - **Can I see findings from a specific audit or vetting?** — Yes. Use the source type filter to narrow the view to audit-only, inspection-only, or vetting-only findings. Each finding retains a reference to its source assessment, so you can navigate directly to the original audit or vetting record for full context. - **What happens to converted findings?** — Converted findings move to a searchable archive with a permanent link to the resulting deficiency. The archive maintains the complete record — original observation, assessment context, inspector identity, and regulatory references. You can search and filter the archive by any criteria. - **Does the module work offline on vessels?** — Yes. Vessels operate with a full local installation that provides access to findings, filtering, and management capabilities independently of office connectivity. When satellite connectivity is available, changes synchronize automatically with the office system. ### Evaluation & Feedback (EVA) URL: https://navatom.com/products/evaluation-and-feedback Collect structured evaluations and feedback for continuous improvement. Stage: production Category: Assessment Deployment: office, ship, supplier Navatom Evaluation & Feedback is the dual-system performance assessment platform for maritime organizations — combining structured multi-criteria evaluations with industry-standard feedback scoring methods (NPS, CSAT, CES) to measure crew competence, vendor reliability, and organizational performance across your entire fleet. It replaces disconnected appraisal forms, paper-based crew assessments, and ad-hoc satisfaction surveys with a unified, cloud-synchronized assessment engine. Built around two complementary systems — Evaluations and Feedback — the module covers every assessment scenario in maritime operations. The Evaluation system supports four subject types (Crew, Company, Contact, Employee) assessed by five evaluator types, with weighted multi-criteria scoring, open-ended inquiry questions, and automated crew evaluation triggers on contract sign-in and sign-out events. The Feedback system offers three industry-standard scoring methods — Net Promoter Score (NPS 1-10), Customer Satisfaction Score (CSAT -1/0/1), and Customer Effort Score (CES 7-point Likert) — for rapid sentiment capture. Both systems share a controlled model lifecycle (Draft, Published, Deprecated), ensuring your organization always works from approved assessment templates. With 36 event types tracking every action across evaluations and feedback, automated low-score follow-ups, vendor self-assessment via external links, and crew analytics dashboards, the module transforms subjective performance opinions into structured, actionable intelligence that drives continuous improvement. **Key stats:** - 3 Feedback Methods - 4 Evaluation Subject Types - 36 Auditable Event Types - 25+ Server Actions **Features:** - **Multi-Criteria Evaluation Models**: Build comprehensive evaluation templates with hierarchical criteria, scored questions, and open-ended inquiries. Each evaluation model organizes assessment dimensions into criteria groups, with individual questions carrying configurable weight factors that determine their influence on the final score. Design models that reflect your organization's specific competency frameworks — from technical skills and safety awareness to communication and leadership. The weighted scoring system ensures that critical assessment dimensions carry proportionally more influence than supplementary ones, producing results that accurately reflect your priorities. - Hierarchical criteria with scored questions - Per-question configurable weight factors - Open-ended inquiry questions - Reusable model templates - Composite weighted score calculation - **Three Industry-Standard Feedback Methods**: Capture satisfaction and effort data using three globally recognized feedback scoring methods — all available within a single module. Net Promoter Score (NPS) uses a 1-10 scale to measure loyalty and recommendation likelihood. Customer Satisfaction Score (CSAT) uses a simple -1/0/1 scale for instant sentiment capture. Customer Effort Score (CES) uses a 7-point Likert scale from Strongly Disagree to Strongly Agree. Each feedback method is backed by a configurable feedback model with its own lifecycle management. Choose the right method for each touchpoint — NPS for overall relationship health, CSAT for specific interaction satisfaction, CES for process ease assessment. Compare scores across vessels, departments, and time periods with consistent, standardized metrics. - NPS (1-10) loyalty measurement - CSAT (-1/0/1) instant sentiment - CES 7-point Likert effort scale - Method-specific analytics & trends - Configurable feedback model per method - **Four Evaluation Subject Types**: Evaluate any person or entity in your maritime ecosystem with four distinct subject types — Crew, Company, Contact, and Employee. Crew evaluations assess seafarer competence, safety compliance, and performance during vessel assignments. Company evaluations assess organizational units and departmental performance. Contact evaluations rate external partners, suppliers, and service providers. Employee evaluations cover shore-based staff performance. Each subject type carries its own context — crew evaluations link to vessel assignments and contract periods, contact evaluations connect to procurement records and service agreements, and employee evaluations align with corporate HR cycles. The system adapts its assessment criteria and scoring context based on who is being evaluated. - Crew competency & performance reviews - Company organizational assessments - Contact (vendor/supplier) evaluations - Employee shore-based staff ratings - Subject-specific scoring context - **Automated Crew Evaluation Triggers**: Never miss a crew assessment again. The system automatically triggers evaluation assignments when crew members sign in or sign out of vessel contracts. Sign-in evaluations capture initial competency baselines; sign-out evaluations assess performance over the entire assignment period. Automated triggers eliminate the administrative burden of manually scheduling crew assessments for every contract transition. The evaluation assignment is created, linked to the correct crew member and vessel, and routed to the appropriate evaluator — all without manual intervention. Configure which evaluation models are triggered for each event type. - Sign-in contract event triggers - Sign-out contract event triggers - Automatic evaluator assignment - Model selection per trigger type - Zero manual scheduling required - **On-Demand Ad-Hoc Evaluations**: Create evaluations on the spot when circumstances require immediate assessment — from ship or office. Ad-hoc evaluations use the same scoring models and criteria as periodic assessments but are triggered manually rather than by scheduled events or contract transitions. Use ad-hoc evaluations for incident follow-ups, performance concerns, vendor assessments after specific deliveries, or any situation where a structured evaluation is needed outside the regular cycle. The evaluation type (Periodic vs. Ad-Hoc) is tracked separately, so your analytics can distinguish between scheduled and event-driven assessments. - Instant evaluation creation from ship - Office-initiated ad-hoc assessments - Same scoring models as periodic - Incident follow-up evaluations - Periodic vs. Ad-Hoc tracking - **Weighted Scoring System**: Not every question carries equal importance. The per-question weight factor system lets you assign numerical weights to individual evaluation questions, ensuring that critical competency areas contribute proportionally more to the overall score than supplementary ones. Weight factors are configured at the model level, so every evaluation using that model applies consistent weighting. The system calculates weighted averages automatically, producing composite scores that accurately reflect your organization's assessment priorities. Compare weighted scores across evaluations to identify true performance trends. - Per-question numerical weight factors - Importance-adjusted composite scores - Consistent weighting across evaluations - Real-time weighted average calculation - Cross-evaluation score comparison - **Open-Ended Inquiry Questions**: Complement scored criteria with qualitative feedback through open-ended inquiry questions. While evaluation questions produce numerical scores, inquiry questions capture free-text observations, recommendations, and contextual notes that numbers alone cannot convey. Mix inquiry questions freely within any evaluation model alongside scored questions. Use them to capture specific incident details, improvement suggestions, or nuanced observations about performance. Inquiry responses are stored with the evaluation record and included in reports, giving reviewers the full picture behind the scores. - Free-text qualitative feedback capture - Mixed with scored questions in models - Incident detail documentation - Improvement suggestion collection - Included in evaluation reports - **Model Lifecycle Management**: Both evaluation models and feedback models follow a controlled three-stage lifecycle — Draft, Published, and Deprecated. Only Published models can be used for live assessments. Draft models allow iterative refinement before deployment. Deprecated models are preserved for historical reference but cannot be assigned to new evaluations. The lifecycle prevents unauthorized or untested assessment templates from entering production. Model creators prepare and refine in Draft, reviewers approve for Publishing, and outdated models are gracefully retired through Deprecation — maintaining a clean, controlled library of active assessment instruments. - Draft → Published → Deprecated stages - Only Published models assignable - Evaluation & feedback model support - Historical model preservation - Controlled template deployment - **Five Evaluator Types**: Evaluations can be conducted by five distinct body types — Company, Contact, Ship, Employee, and Crew — capturing every possible assessor-subject relationship in maritime operations. A shore-based company manager can evaluate a crew member, a vessel can assess a supplier, or crew members can participate in peer evaluations. Each evaluator type carries its own permissions and context. Company evaluators access fleet-wide assessment tools. Ship evaluators work within vessel-specific contexts. Contact evaluators receive external evaluation links for vendor self-assessment. The five-type model ensures every assessment relationship in your organization can be formally captured and tracked. - Company evaluator assessments - Contact (external) evaluations - Ship-based evaluator context - Employee evaluator assignments - Crew peer evaluation support - **Vendor Evaluation & External Links**: Evaluate suppliers, service providers, and third-party contractors with the same rigor as internal personnel. Contact evaluations link to procurement records, audit findings, and service agreements, creating a comprehensive vendor performance history that informs future purchasing decisions. External evaluation links enable vendor self-assessment — send a secure link to a supplier so they can complete their own evaluation form without needing a Navatom account. Evaluations can be triggered by requisition completions, audit findings, or manual initiation. Build a data-driven vendor scoreboard that replaces subjective opinions with structured, comparable ratings. - Supplier performance scoring - External self-assessment links - Procurement-triggered evaluations - No Navatom account required - Historical vendor score tracking - **Ship & Office Evaluation Environments**: Run evaluations in both ship and office environments with full synchronization between them. Ship-based evaluations capture assessments performed on board — crew competency checks, vessel-specific vendor ratings, and operational performance reviews. Office-based evaluations handle shore-side assessments — corporate HR reviews, fleet-wide vendor scoring, and management evaluations. The dual-environment architecture ensures that evaluations created at sea are available ashore, and vice versa. Vessel masters can initiate crew evaluations during voyages, while fleet managers can review and compare results across all vessels from the office. Both environments share the same models, scoring methods, and analytics. - Ship-based crew assessments - Office-based management reviews - Full office-ship synchronization - Shared models across environments - Offline evaluation capability - **Low-Score Follow-Up Triggers**: Automatically flag evaluations and feedback responses that fall below configured thresholds. When an NPS score drops below your target, a CSAT response comes back negative, or an evaluation score falls below the competency baseline, the system triggers follow-up actions that ensure poor performance is addressed promptly. Low-score triggers convert passive data collection into active performance management. Configure threshold rules per model and per scoring method. Triggered follow-ups can initiate re-evaluation assignments, notify managers, or create linked corrective action records — closing the loop between assessment and improvement. - Configurable score thresholds - Automatic follow-up assignments - Manager notification triggers - Corrective action linkage - Per-model threshold rules - **Comments & File Attachments**: Enrich every evaluation and feedback response with contextual comments and supporting file attachments. Evaluators can add narrative comments to individual answers, attach photographs as evidence, upload supporting documents, and provide detailed justifications for their scores. Attachments transform evaluations from simple score sheets into comprehensive evidence packages. Upload crew certification documents alongside competency assessments, attach delivery photographs to vendor evaluations, or include incident reports with performance reviews. All attachments are stored with the evaluation record and accessible in reports. - Per-answer narrative comments - Photo & document uploads - Evidence-based evaluations - Certification attachment support - Included in report packages - **Complete Audit Trail**: Every action across both evaluation and feedback systems is recorded in a comprehensive event log spanning 36 event types — 22 for evaluation models and 14 for evaluation execution. From model creation and publication through evaluation assignment, scoring, and completion, the event stream provides a tamper-proof narrative of the entire assessment process. The audit trail powers accountability, compliance reporting, and process analytics. Every event carries full user attribution, timestamp, and contextual data. Reconstruct exactly when an evaluation was assigned, who scored it, when scores were modified, and who approved the final result — fully auditable for any external inspection. - 36 tracked event types total - 22 evaluation model event types - 14 evaluation execution events - Full user attribution per event - Immutable tamper-proof history - **Evaluation Analytics & Crew Scoring**: Transform raw evaluation data into actionable intelligence with dedicated analytics views. Crew score analytics aggregate individual evaluation results across assignments, vessels, and time periods — revealing performance trends, competency gaps, and improvement trajectories that inform training and promotion decisions. Model performance tracking shows how well your evaluation instruments are working — which criteria produce the most variance, which questions consistently score high or low, and how different evaluator types rate the same subjects. Use analytics to refine your assessment models and ensure they measure what matters. - Crew score trend analysis - Cross-vessel performance comparison - Competency gap identification - Model effectiveness tracking - Training & promotion insights - **Dashboard & KPI Widgets**: Monitor your evaluation and feedback programs at a glance with dedicated dashboard widgets. Track active evaluations, pending assignments, average scores by subject type, NPS trends, CSAT distributions, and completion rates across your fleet — all from a single command center view. Widgets provide real-time KPIs for fleet managers and HR teams: How many evaluations are pending? What is the fleet-wide NPS score? Which vessels have the lowest crew assessment averages? Drill down from any widget to the underlying evaluation data for detailed analysis. - Active evaluation count widgets - NPS & CSAT trend displays - Pending assignment tracking - Fleet-wide average scores - Completion rate monitoring **Technical abilities:** - **Dual Assessment Engine Architecture**: Evaluations and Feedback operate as two distinct but integrated subsystems within a single module. Evaluations handle multi-criteria weighted scoring with hierarchical criteria and questions. Feedback handles rapid single-metric capture (NPS, CSAT, CES). Both systems share model lifecycle management, event tracking, and analytics infrastructure. - **Weighted Score Calculation Engine**: Per-question weight factors produce importance-adjusted composite scores automatically. The scoring engine handles variable criteria counts, missing answers, and different scale types while maintaining mathematical accuracy. Weighted averages are computed in real time as evaluators complete assessments. - **Automated Assignment Triggers**: Crew evaluation assignments are created automatically on contract sign-in and sign-out events. The trigger system monitors crew contract lifecycle transitions, selects the appropriate evaluation model, assigns the evaluator, and routes the evaluation — all without manual intervention. - **Controlled Model Lifecycle**: Both evaluation and feedback models follow a Draft, Published, Deprecated lifecycle with built-in gates. Only Published models can be assigned to live assessments. The lifecycle prevents untested templates from entering production and preserves deprecated models for historical traceability. - **Tamper-Proof Event Logging**: Every action across evaluations and feedback is recorded across 36 event types — 22 for evaluation models and 14 for evaluation execution. The immutable event log powers audit trails, compliance reporting, analytics, and real-time notifications with full user attribution. - **External Evaluation Link System**: Vendor self-assessment is enabled through secure external evaluation links. External contacts complete evaluation forms without requiring a Navatom account. Responses are captured, validated, and integrated into the same scoring and analytics pipeline as internal evaluations. - **Office-Ship Synchronization**: Evaluation and feedback data synchronizes between office and vessel over satellite links with automatic conflict resolution. Vessels can conduct crew assessments and capture feedback offline, with changes merging seamlessly when connectivity is restored. - **Three-Method Feedback Scoring**: The feedback engine supports NPS (1-10 numeric), CSAT (-1/0/1 ternary), and CES (7-point Likert from Strongly Disagree to Strongly Agree) as first-class scoring methods. Each method has its own input interface, calculation logic, and analytics aggregation. **Benefits:** - **Structured Performance Intelligence Across Your Fleet**: Replace subjective opinions with weighted, multi-criteria scores and industry-standard feedback metrics. Every crew assessment, vendor rating, and satisfaction survey produces comparable, trackable data that drives evidence-based decisions about training, promotions, and procurement. - **Never Miss a Crew Assessment**: Automated evaluation triggers on contract sign-in and sign-out events ensure that every crew assignment is assessed — no manual scheduling, no forgotten appraisals. The system creates, assigns, and routes evaluations automatically at every contract transition. - **Three Feedback Methods, One Platform**: NPS, CSAT, and CES are built-in scoring methods — not bolt-on integrations. Use the right metric for each touchpoint without juggling separate survey tools. Compare feedback trends across vessels, departments, and time periods with consistent, standardized analytics. - **Vendor Accountability Through Structured Scoring**: Evaluate suppliers and service providers with the same rigor as internal personnel. Procurement-triggered assessments, external self-assessment links, and historical score tracking build a data-driven vendor scoreboard that informs purchasing decisions and contract renewals. - **Controlled Assessment Templates**: Draft-to-Published model lifecycle ensures your organization always uses approved, tested assessment instruments. No unauthorized evaluation templates enter production. Deprecated models are preserved for historical records while being gracefully retired from active use. - **From Score to Action in a Closed Loop**: Low-score triggers, follow-up assignments, and corrective action linkage ensure that poor performance is not just measured but addressed. The module transforms passive data collection into an active improvement cycle that drives continuous performance gains. **FAQ:** - **What is the difference between Evaluations and Feedback?** — Evaluations are comprehensive, multi-criteria assessments with weighted scoring — used for detailed crew competency reviews, vendor performance ratings, and organizational assessments. Feedback is rapid, single-metric sentiment capture using industry-standard methods (NPS, CSAT, CES) — used for quick satisfaction checks and effort measurements. Both systems share model lifecycle management and analytics. - **What feedback scoring methods are supported?** — Three industry-standard methods: Net Promoter Score (NPS) on a 1-10 scale for loyalty measurement, Customer Satisfaction Score (CSAT) on a -1/0/1 scale for instant sentiment, and Customer Effort Score (CES) on a 7-point Likert scale from Strongly Disagree to Strongly Agree for process ease assessment. Each method has dedicated analytics and trend tracking. - **Who can be evaluated and who can evaluate?** — Four subject types can be evaluated: Crew (seafarers), Company (organizational units), Contact (external partners/suppliers), and Employee (shore-based staff). Five evaluator body types can conduct assessments: Company, Contact, Ship, Employee, and Crew. This covers every assessor-subject relationship in maritime operations, including vendor self-assessment via external links. - **How do automated crew evaluation triggers work?** — The system monitors crew contract lifecycle events. When a crew member signs in to a vessel contract, a sign-in evaluation is automatically created and assigned. When they sign out, a sign-out evaluation is triggered. The system selects the appropriate evaluation model, assigns the evaluator, and routes the evaluation — all without manual intervention. - **Can vendors complete their own evaluations?** — Yes. External evaluation links allow contacts (suppliers, service providers) to complete self-assessment forms without needing a Navatom account. The evaluation link is secure, the responses are validated, and the scores integrate into the same analytics pipeline as internal evaluations. Vendor evaluations can also be triggered by procurement events like requisition completions. - **How does the weighted scoring system work?** — Each question in an evaluation model carries a configurable weight factor. When an evaluator scores a question, the weight factor determines how much that answer contributes to the overall composite score. Critical competency areas can carry higher weights than supplementary ones. The system calculates weighted averages automatically, producing scores that accurately reflect your assessment priorities. - **What happens when a score falls below threshold?** — Low-score follow-up triggers activate when evaluation scores or feedback responses fall below configured thresholds. The system can initiate re-evaluation assignments, send manager notifications, or create linked corrective action records. This ensures that poor performance is flagged and addressed promptly rather than sitting unnoticed in a database. ### Crew Manager (CM) URL: https://navatom.com/products/crew-manager Manage crew profiles, assignments, contracts, and voyage planning. Stage: production Category: Human Resources Deployment: office, ship Navatom Crew Manager is the complete digital crew management platform — enabling ship managers to maintain comprehensive seafarer records, manage contracts and assignments, track certificates and qualifications, and oversee the entire sign-in/sign-out lifecycle across their fleet. It replaces paper-based crew files, disconnected spreadsheets, and manual tracking with a centralized, cloud-synchronized system that gives your crewing department, fleet superintendents, and vessel masters a single source of truth for every crew member. Built around a 28-rank onboard hierarchy spanning seven departments (Deck Officers, Engine Officers, Deck Specialists, Engine Specialists, Cadets, Crew, and Galley), the module captures every dimension of a seafarer's profile across 19 field groups — from identity documents and certificates to health examinations, vaccinations, language skills, vessel type preferences, and cargo history. A consent-based profile editing workflow ensures data integrity, while 8 attachment types cover every document a seafarer needs on file. A robust contract management system with 4 contract statuses and Excel import capability handles the administrative backbone, while a 6-status job posting pipeline (Draft, Open, Closed, Expired, Cancelled, Filled) streamlines recruitment. The sign-in/sign-out workflow tracks every onboard activity with 23 checkout reason codes across 4 reason groups, providing retention analytics that help you understand why crew members leave. With 91 distinct event types recording every profile change, the module delivers a complete audit trail that satisfies ISM, MLC, and flag state requirements. **Key stats:** - 28 Onboard Crew Ranks - 91 Auditable Event Types - 19 Profile Field Groups - 75+ Server Actions **Features:** - **Comprehensive Crew Database**: Maintain a complete digital record for every seafarer in your organization with 22 domain entities and 19 profile field groups. The crew database captures identity documents, certificates, medical records, education history, work experience, language skills, emergency contacts, physical attributes, vaccinations, and vessel type preferences — everything a crewing department needs in one place. Each profile is structured around 19 dedicated field groups — Address, Attachments, Certificates, Education, Email Address, Emergency Contact, Experience, Flag Endorsement, Health Examination, Languages, National ID, Other Certificates, Passports, Physical Info, Profile Photo, Seamen ID, Sufficiency Preferences, Vaccinations, and Vessel Type Preferences — ensuring no aspect of a seafarer's record is overlooked. - 22 domain entities, 42+ DTOs - 19 structured profile field groups - Identity, certificates & qualifications - Health, education & experience records - Vessel type & sufficiency preferences - **28-Rank Onboard Hierarchy**: Model your entire vessel crew structure with 28 onboard ranks organized across seven departments: Deck Officers, Engine Officers, Deck Specialists, Engine Specialists, Cadets, Crew, and Galley. From Master and Chief Officer to Motorman, Cook, and Cadet, every position in the maritime rank system is represented. The rank hierarchy drives assignment logic, certificate requirements, and access control throughout the module. When assigning crew to vessels, the system understands which ranks belong to which department, what certificates each rank requires, and how the onboard organizational chart should look. This rank-aware architecture ensures your fleet list always reflects proper maritime hierarchy. - 28 ranks across 7 departments - Deck Officers, Engine Officers, Specialists - Cadets, Crew & Galley departments - Rank-driven certificate requirements - Department-aware assignment logic - **Contract Management**: Manage the full lifecycle of crew contracts with four contract statuses — Active, Canceled, Expired, and Invalid. Create contracts from templates, set terms and conditions, track start and end dates, and monitor contract expiry across your entire fleet. Excel import capability lets you bulk-load contract data from existing systems. Contract management integrates directly with the sign-in/sign-out workflow — when a crew member's contract expires, the system flags it for attention. Contract templates standardize terms across your fleet, while individual contract customization handles vessel-specific or rank-specific requirements. The contract record becomes part of the permanent crew profile, fully auditable and always accessible. - Active, Canceled, Expired, Invalid statuses - Contract template system - Excel bulk import capability - Expiry monitoring & alerts - Integration with sign-in/sign-out - **Sign-In & Sign-Out Workflow**: Track every crew movement on and off your vessels with a structured three-status onboard activity system — Assigned, CheckedIn, and CheckedOut. The sign-in process records when a seafarer boards a vessel, while the sign-out process captures exactly why they left, using one of 23 checkout reason codes organized into four reason groups. The four checkout reason groups — Unavoidable (Death, Disability, Illness), Beneficial (Promotion, AcquisitionOfNewSkills, CareerGrowth, CourseCertification), NonBeneficial (Abscond, Dereliction, Desertion, Misconduct, TerminationDisciplinary, TerminationForCause), and standard reasons (EndOfContract, Pregnancy, Retirement, FamilyCircumstances, HigherEducation, LongLeaveAnnualLeave, PersonalReason) — provide granular retention analytics that reveal patterns in crew turnover. - Assigned → CheckedIn → CheckedOut lifecycle - 23 checkout reason codes - 4 reason groups: Unavoidable, Beneficial, NonBeneficial, Standard - Retention analytics by reason group - Full onboard activity history - **Job Posting System**: Streamline crew recruitment with a six-status job posting pipeline: Draft, Open, Closed, Expired, Cancelled, and Filled. Create job postings for specific ranks and vessels, publish them to your recruitment pipeline, track applications, and close postings when positions are filled. The posting lifecycle moves from Draft (initial creation and configuration) through Open (actively recruiting) to terminal states — Closed (manually ended), Expired (past deadline), Cancelled (withdrawn), or Filled (position staffed). Each transition is tracked with full event logging, giving your HR department complete visibility into the recruitment pipeline and time-to-fill metrics. - Draft → Open → Closed → Filled pipeline - 6 posting statuses - Rank & vessel-specific postings - Time-to-fill metrics - Full lifecycle event logging - **Payroll & Financial Tracking**: Manage crew compensation with integrated paycheck management, bonus actions, and expenditure tracking. Record regular pay, overtime, bonuses, and deductions for every crew member. Track expenditures against budgets and generate financial summaries for your accounting department. The payroll module ties directly into the contract and assignment records — compensation is linked to the crew member's active contract, vessel assignment, and rank. Bonus actions reward performance, while expenditure tracking captures additional costs like training, travel, and certification renewals. All financial records are part of the permanent crew profile. - Paycheck management per crew member - Bonus actions & deductions - Expenditure tracking against budgets - Contract-linked compensation - **Certificate & Document Management**: Track every document a seafarer needs with eight attachment types — Certificate, Medical Certificate, National ID, Passport, Police Visa, Seamen Book, Visa, and Other. Each document is stored with issue dates, expiry dates, issuing authority, and digital copies. Flag endorsement tracking ensures crew members hold the correct endorsements for their assigned vessels. Certificate groups organize related qualifications, while rank-based certificate requirements ensure every crew member assigned to a position holds the mandatory credentials. Expiry monitoring alerts your crewing department before documents lapse, preventing compliance gaps. The system maintains a complete document history, so you can trace every certificate from issue through renewal. - 8 attachment types (Certificate, Passport, Visa…) - Flag endorsement tracking - Certificate group organization - Rank-based certificate requirements - Expiry date monitoring & alerts - **Cargo History Tracking**: Record and query the cargo experience of every crew member with a dedicated cargo code database and onboard date range queries. Know exactly which cargo types each seafarer has handled, on which vessels, and during which assignments — critical information for tanker operators and specialized cargo vessels. Cargo history queries filter by date range and vessel, providing a complete picture of a crew member's cargo handling experience. This data feeds into qualification assessments, helping you assign the right crew to the right vessels based on their actual cargo experience rather than generic certifications alone. - Cargo code database - Onboard date range queries - Per-vessel cargo experience - Qualification-linked cargo data - **Fleet List & Current Crew Views**: See exactly who is on every vessel in your fleet with real-time ship-crew assignment views. The fleet list shows the current complement for each vessel, organized by department and rank, with status indicators for contract expiry, certificate validity, and onboard duration. Generate IMO-compliant crew list printouts for port state inspections, flag state audits, and company records. The crew list follows international maritime conventions and includes all required fields — name, rank, certificate numbers, nationality, and embarkation date. Print or export for any vessel in your fleet with a single action. - Real-time ship-crew assignment - Per-vessel crew complement view - IMO-compliant crew list printing - Department & rank organization - Contract & certificate status indicators - **Crew Profile Management**: Manage every aspect of a seafarer's identity and qualifications through 19 structured field groups. The profile system captures addresses, emergency contacts, education history, language skills, physical attributes, and sufficiency preferences — building a comprehensive digital personnel file that replaces paper-based crew records. A consent-based profile editing workflow protects data integrity. Profile edit requests move through a RequestPending, Approved, and Revoked consent lifecycle, ensuring that changes to sensitive personal data are authorized before they take effect. Identity verification through National ID, Passport, and Seamen Book records maintains the reliability of your crew database. - 19 field groups per seafarer - Consent-based edit workflow - RequestPending → Approved → Revoked - Identity verification (National ID, Passport, Seamen Book) - Comprehensive digital personnel file - **Health & Physical Records**: Track the complete health profile of every seafarer with dedicated vaccination records, health examination history, and physical attribute documentation. Record vaccination types, dates, and validity periods. Log medical examinations with results, examining physician details, and fitness-for-duty determinations. Physical information records capture the attributes required by maritime medical standards. Health examination tracking ensures every crew member holds a valid medical certificate before boarding. Vaccination records become especially critical for international voyages where port health authorities require proof of specific immunizations. - Vaccination type & validity tracking - Health examination history - Fitness-for-duty determinations - Physical attribute documentation - Port health compliance support - **Experience & Qualification Tracking**: Build a complete professional history for every seafarer with structured work experience records, rank experience durations, and sufficiency preference tracking. Record previous employers, vessel types, trading areas, and time served at each rank — the essential data for MLC compliance and career progression planning. Rank experience durations calculate the total sea service time at each position, critical for determining eligibility for promotion and certificate upgrades. Sufficiency preferences track which vessel types and trading areas a crew member is qualified for and prefers, enabling smarter assignment decisions that balance operational needs with crew satisfaction. - Structured work experience records - Rank experience duration calculation - Previous employer & vessel type history - Sufficiency preference tracking - MLC-compliant sea service records - **Analytics & Demographics Dashboard**: Monitor your crew pool's health with demographic analytics and evaluation score dashboards. Understand the composition of your workforce by nationality, age, rank distribution, certificate status, and experience level. Identify gaps in your crew pool before they become operational problems. Evaluation score analytics integrate with the Evaluation module to surface crew performance trends. Dashboard widgets provide at-a-glance KPIs for your crewing department: How many certificates are expiring this month? What is the average time-to-fill for open positions? Which vessels have contract expirations in the next 90 days? Drill down from any widget to the underlying crew data for immediate action. - Demographic composition analytics - Evaluation score integration - Certificate expiry KPI widgets - Time-to-fill & vacancy tracking - Fleet-wide crew pool overview - **Evaluation Integration**: Connect crew performance evaluations directly to crew profiles with integrated evaluation assignment management. When evaluations are triggered — by contract events, vessel changes, or manual initiation — the results flow back into the crew member's permanent record. View evaluation history alongside certificates, experience, and contract data for a 360-degree view of each seafarer. Evaluation scores inform assignment decisions, promotion eligibility, and re-employment assessments. The integration ensures that performance data is never siloed away from the rest of the crew record. - Contract-triggered evaluations - Performance history on crew profile - Assignment & promotion scoring - Re-employment assessment data - 360-degree seafarer view - **Settings & Access Control**: Configure the crew management system to match your organization's requirements with granular settings controls. Define which profile fields are required for each rank, set certificate requirements by rank, and toggle visibility for specific field groups based on your data collection policies. Required field configuration ensures data completeness — when a crew member is assigned to a vessel, the system validates that all mandatory fields for their rank are populated. Certificate rank requirements enforce compliance rules, ensuring no one boards without the proper credentials. Visibility toggles let you streamline the interface by hiding field groups that aren't relevant to your operations. - Required fields per rank configuration - Certificate rank requirements - Field group visibility toggles - Data completeness validation - Interface streamlining controls - **Complete Audit Trail**: Every change to a crew member's profile is recorded across 91 distinct event types — the most comprehensive audit trail in the Navatom platform. From basic profile edits and document uploads to contract status changes and onboard activity transitions, every action carries full user attribution, timestamp, and contextual data. The 91 event types cover every profile field group modification, every document attachment change, every contract lifecycle transition, every sign-in/sign-out action, and every administrative configuration change. This granular logging satisfies ISM Code, MLC 2006, and flag state audit requirements, providing inspectors with a complete chronological record of every crew management action. - 91 distinct event types - All 19 field group changes tracked - Full user attribution per event - Contract & assignment transitions logged - ISM & MLC audit compliance **Technical abilities:** - **Server-Side Row Model Grids with Advanced Filtering**: All crew list and assignment views handle large data volumes with server-side row model grids and instant filtering. Search across thousands of crew records by name, rank, nationality, certificate status, vessel assignment, contract expiry, and dozens of other criteria — the system stays responsive regardless of crew pool size. - **91-Event Audit Trail Engine**: Every crew profile change is captured by a purpose-built audit engine with 91 distinct event types. Each event records the user, timestamp, field group, old value, new value, and contextual metadata. The engine supports time-range queries, user-filtered views, and event-type aggregation for compliance reporting. - **Multi-Department Rank Hierarchy System**: 28 onboard ranks organized across 7 departments (Deck Officers, Engine Officers, Deck Specialists, Engine Specialists, Cadets, Crew, Galley) drive assignment validation, certificate requirements, and access control. The hierarchy is integrated into every workflow — from fleet list generation to rank-based field visibility. - **Contract Lifecycle State Machine**: Crew contracts follow a four-status lifecycle (Active, Canceled, Expired, Invalid) with automated expiry detection and transition enforcement. The state machine integrates with the sign-in/sign-out workflow, job posting pipeline, and payroll system to maintain data consistency across the entire crew management domain. - **Consent-Based Profile Editing**: Profile modifications to sensitive personal data follow a three-stage consent workflow (RequestPending, Approved, Revoked). The system enforces edit consent before changes are committed, maintaining data integrity and GDPR-aligned data governance for seafarer personal information. - **IMO-Compliant Crew List Generation**: Real-time crew list generation follows IMO and flag state conventions, pulling live data from vessel assignments, crew profiles, and certificate records. The engine produces print-ready crew lists with all required fields — name, rank, certificate numbers, nationality, and embarkation date — formatted for port state control inspections. - **Office-Ship Synchronization**: Crew data synchronizes between office and vessel over satellite links with automatic conflict resolution. Vessel-side crew changes — sign-ins, sign-outs, document updates — merge seamlessly with office-side administrative actions when connectivity is restored. **Benefits:** - **Complete Digital Crew Records — From Certificates to Cargo History**: Nineteen profile field groups, 8 attachment types, and 22 domain entities capture every dimension of a seafarer's record. No more paper files, no more scattered spreadsheets — one digital profile holds everything from identity documents to vaccination records, cargo experience to language skills. - **23 Checkout Reason Codes for Retention Analytics**: Four reason groups (Unavoidable, Beneficial, NonBeneficial, standard) with 23 specific checkout reasons transform crew departures from an administrative event into actionable retention intelligence. Understand why crew members leave, identify patterns, and take targeted action to improve retention rates. - **Six-Status Job Posting Pipeline**: From Draft through Open to Filled, the six-status recruitment pipeline gives your HR department complete visibility into crew hiring. Track time-to-fill, monitor open positions across the fleet, and ensure every vacancy moves through a controlled, auditable process. - **Every Profile Change Tracked with 91 Event Types**: The most comprehensive audit trail in the Navatom platform — 91 distinct event types record every modification to every crew profile. ISM auditors, MLC inspectors, and flag state authorities will find a clean, chronological record of every crew management action. - **ISM & MLC-Compliant Crew Documentation**: Certificate tracking, health records, contract management, and qualification verification are built to satisfy ISM Code and MLC 2006 requirements. Rank-based certificate requirements, expiry monitoring, and consent-based editing ensure your crew documentation is always inspection-ready. - **Scales from Single Vessel to Global Fleet**: Server-side pagination, secure company data isolation, and office-ship synchronization mean the system performs identically whether you manage ten crew members or ten thousand. Grow your fleet without outgrowing your crew management platform. **FAQ:** - **What crew information does the module track?** — The module tracks 19 profile field groups covering every aspect of a seafarer's record: Address, Attachments, Certificates, Education, Email Address, Emergency Contact, Experience, Flag Endorsement, Health Examination, Languages, National ID, Other Certificates, Passports, Physical Info, Profile Photo, Seamen ID, Sufficiency Preferences, Vaccinations, and Vessel Type Preferences. Each group contains structured fields for detailed data capture, backed by 22 domain entities and 42+ DTOs. - **How does the sign-in/sign-out process work?** — Crew onboard activity follows a three-status lifecycle: Assigned (crew member designated to a vessel), CheckedIn (physically onboard), and CheckedOut (departed). When checking out, one of 23 specific reason codes must be selected — organized into four groups: Unavoidable (Death, Disability, Illness), Beneficial (Promotion, CareerGrowth, CourseCertification), NonBeneficial (Abscond, Desertion, Misconduct, TerminationForCause), and standard reasons (EndOfContract, Retirement, PersonalReason, etc.). This granular tracking enables retention analytics. - **Can we manage crew contracts digitally?** — Yes. Contracts follow a four-status lifecycle: Active, Canceled, Expired, and Invalid. You can create contracts from templates, import bulk contract data via Excel, set terms and expiry dates, and monitor contract status across your entire fleet. Contract management integrates with the sign-in/sign-out workflow — expired contracts are automatically flagged, and contract data feeds into payroll and assignment records. - **How does the job posting system work?** — Job postings follow a six-status lifecycle: Draft (creation), Open (actively recruiting), Closed (manually ended), Expired (past deadline), Cancelled (withdrawn), and Filled (position staffed). Create postings for specific ranks and vessels, publish to your recruitment pipeline, track applications, and close when positions are filled. Every status transition is logged for full audit trail compliance. - **What documents can be attached to crew profiles?** — Eight attachment types are supported: Certificate, Medical Certificate, National ID, Passport, Police Visa, Seamen Book, Visa, and Other. Each attachment captures issue date, expiry date, issuing authority, and a digital copy. Flag endorsement tracking and certificate group organization ensure complete document management. Rank-based certificate requirements validate that crew members hold mandatory credentials for their assigned positions. - **How does the module handle multiple vessels?** — The fleet list view shows the current crew complement for every vessel in your fleet, organized by department and rank. Real-time assignment tracking shows who is on which vessel, with status indicators for contract expiry and certificate validity. IMO-compliant crew list printouts can be generated for any vessel. Office-ship synchronization ensures crew data is consistent across your entire fleet, even with satellite connectivity constraints. - **Is there an audit trail for profile changes?** — Yes — the most comprehensive audit trail in the Navatom platform. Ninety-one distinct event types record every modification to every crew profile, covering all 19 field groups, document changes, contract transitions, sign-in/sign-out actions, and administrative configuration changes. Each event carries full user attribution, timestamp, and contextual data, satisfying ISM Code, MLC 2006, and flag state audit requirements. ### Work & Rest Hours (WRH) URL: https://navatom.com/products/work-and-rest-hours Track and report work and rest hours with MLC and STCW compliance. Stage: production Category: Human Resources Deployment: office, ship Navatom Work & Rest Hours is the fleet-wide crew compliance platform — enabling ship managers to record, validate, and report seafarer work and rest periods against STCW 2010, ILO Maritime Labour Convention, OCIMF, and custom regulatory frameworks. It replaces paper logbooks, manual calculations, and disconnected spreadsheets with a structured, real-time compliance engine that detects violations the moment they occur and keeps your fleet Port State Control-ready at all times. Built around a half-hour granularity time grid with 48 cells per crew member per day, the module captures every work and rest period in precise 30-minute increments. Four regulatory compliance regimes (STCW 2010, ILO, OCIMF, and Custom) with configurable thresholds ensure your fleet meets the exact standard required by flag state, charterer, or company policy. Five non-compliance violation types — minimum continuous rest in 24 hours, minimum total rest in 24 hours, minimum total rest in 7 days, maximum total work in 24 hours, and rest division in 24 hours — are validated in real time for every crew member, every day. Three ship operational modes (Sea, Port, Anchorage) reflect the reality that crew schedules change with vessel status. Color-coded operation templates with reusable patterns eliminate repetitive data entry for routine watches and port rotations. Watchkeeper role tracking, non-conformity report generation, crew remarks, and OPA Clause and Manila Exception support complete a comprehensive hours-of-rest management system that scales from a single vessel to a global fleet. **Key stats:** - 4 Regulatory Regimes - 5 Non-Compliance Violation Types - 3 Ship Operational Modes - 14 Server Endpoints **Features:** - **Four Regulatory Compliance Regimes**: Configure your fleet's work and rest hour rules under four distinct regulatory frameworks: STCW 2010, ILO Maritime Labour Convention, OCIMF tanker vetting standards, and a fully customizable regime for company-specific or flag-state-specific requirements. Each regime defines its own thresholds for minimum rest, maximum work, and rest period division rules. Switch between regimes at the vessel level or apply a single standard fleet-wide. The Custom regime lets you define bespoke thresholds that go beyond or between the standard frameworks — useful for companies operating under stricter charterer requirements or national regulations that differ from international conventions. - STCW 2010 standard compliance - ILO Maritime Labour Convention - OCIMF tanker vetting standards - Fully customizable regime option - Per-vessel or fleet-wide application - **Three Ship Operational Modes**: Track crew schedules under three distinct operational modes — Sea, Port, and Anchorage — reflecting the reality that work patterns change fundamentally with vessel status. Each mode carries its own scheduling context, allowing the system to apply mode-appropriate validation rules and display mode-specific schedule templates. Operational mode transitions are recorded with timestamps, creating a clear log of when the vessel changed status. This mode-aware tracking ensures that compliance calculations account for the different demands of ocean passage, cargo operations in port, and anchor watch duties. - Sea, Port & Anchorage modes - Mode-specific schedule validation - Timestamped mode transitions - Context-aware compliance checks - **Five Non-Compliance Violation Types**: The compliance engine monitors five specific violation types in real time for every crew member: minimum continuous rest hours in a 24-hour period (STCW requires at least 6 hours), minimum total rest hours in 24 hours (at least 10 hours), minimum total rest hours in a 7-day rolling period (at least 77 hours), maximum total work hours in 24 hours, and rest division rules within a 24-hour period. Each violation type is independently configurable per regulatory regime. When a crew member's recorded hours breach any threshold, the system immediately flags the non-compliance with the specific violation type, the crew member's name, the date, and the exact values that triggered the alert. No more end-of-month surprises — violations surface the moment they occur. - Min continuous rest in 24h (6h STCW) - Min total rest in 24h (10h) - Min total rest in 7 days (77h) - Max total work hours in 24h - Rest division rule monitoring - **Half-Hour Granularity Logging**: Record work and rest periods in precise 30-minute increments using a 48-cell time grid for each crew member per day. Each cell represents a half-hour block from 0000 to 2330, with work and rest states clearly distinguished. The "0730" format ensures consistency with IMO standard record-keeping conventions. The half-hour grid provides the resolution needed for accurate compliance calculation without the overhead of minute-by-minute tracking. Bulk fill operations let you paint work or rest across multiple cells in a single action, while individual cell editing handles exceptions and corrections. - 48 cells per crew member per day - 30-minute increment precision - IMO standard 0730 format - Bulk fill & individual cell editing - **Work/Rest Pattern Templates**: Create named schedule templates that define standard work and rest patterns for common watch rotations and duty schedules. Templates are defined per ship and can be reused across days, weeks, and crew members — eliminating the need to manually fill 48 cells for every person every day. Templates support Active and Inactive status management, so you can maintain a library of patterns for different operational scenarios without cluttering the active template list. Apply a template to a crew member's day with a single action, then adjust individual cells as needed for deviations from the standard pattern. - Named reusable schedule patterns - Per-ship template assignment - Active/Inactive status management - One-click template application - Exception handling for deviations - **Operations Management**: Track special work operations — port calls, emergency responses, cargo operations, bunkering, and other non-routine activities — as distinct operation blocks with their own time boundaries. Operations provide context for why crew members were working outside normal patterns, giving inspectors and auditors the full picture. Each operation records its type, start and end times, and the crew members involved. Operations integrate with the daily time grid, overlaying special work blocks on the standard schedule. This separation ensures that routine watch hours and exceptional work periods are tracked independently for accurate compliance reporting. - Special work operation tracking - Port call & emergency logging - Time-bounded operation blocks - Crew member assignment per operation - Overlay on daily time grid - **Color-Coded Operation Templates**: Assign distinct colors from a predefined palette to operation templates for instant visual identification on the time grid. Color coding lets crew and managers identify operation types at a glance — blue for sea watches, gold for cargo operations, coral for emergency drills, teal for maintenance periods. The same-work-color option ensures that identical operation types always display consistently across crew members and days. Templates carry Active or Inactive status, keeping your color-coded library organized. The visual system transforms the daily time grid from a monochrome spreadsheet into an intuitive, scannable schedule. - Predefined color palette assignment - Same-work-color consistency option - Active/Inactive template lifecycle - Instant visual type identification - **Daily & Monthly Log Views**: View crew work and rest records in three complementary formats: a multi-crew daily view showing all crew members' 48-cell grids for a single day, a single-crew daily view for detailed individual analysis, and a single-crew monthly view providing the full calendar picture required by STCW record-keeping regulations. The multi-crew daily view is the primary operational tool — the officer responsible for hours-of-rest records can see the entire crew's schedule at once, spot gaps, and identify potential violations before they occur. The monthly view aggregates daily data into the format needed for regulatory submissions and Port State Control inspections. - Multi-crew daily overview grid - Single-crew daily detail view - Single-crew monthly calendar view - STCW-compliant record format - Pre-violation gap identification - **Watchkeeper Role Tracking**: Designate crew members as watchkeepers on a per-month basis, tracking which personnel are assigned to bridge watch duties. Watchkeeper designation is critical for compliance because STCW applies additional rest requirements to crew members responsible for navigational or engineering watches. The monthly watchkeeper roster integrates with the daily time grid and compliance engine. When a crew member is designated as a watchkeeper, the system applies the appropriate rest requirements for watch-standing personnel. Changes to watchkeeper assignments are logged for audit trail purposes. - Per-month watchkeeper designation - Bridge watch crew identification - Additional STCW rest requirements - Assignment change audit logging - **Non-Conformity Report Generation**: Generate formal non-conformity reports for any detected violation with a single action. Reports are rendered from structured templates and include the crew member's details, the violation type, the specific threshold breached, the actual recorded values, the date and time period, and the applicable regulatory regime. Non-conformity reports serve as the official record for Port State Control inspections, flag state audits, and internal safety reviews. The structured format ensures consistency across your fleet — every non-conformity report follows the same template regardless of which vessel or officer generates it. - One-action report generation - Structured template rendering - Violation type & threshold details - Fleet-consistent report formatting - PSC inspection-ready output - **Work Summary Reports**: Generate aggregated work summary reports that compile crew hours across configurable date ranges. Summary reports show total work hours, total rest hours, average daily work, and compliance status for each crew member — providing management with a fleet-level view of working time patterns. Print functionality produces formatted reports suitable for office review, flag state submission, and company record-keeping. Summary reports can be filtered by vessel, date range, department, and rank to answer specific management questions about crew workload distribution. - Aggregated hours across date ranges - Per-crew compliance status summary - Print-ready formatted output - Filter by vessel, rank & department - **Crew Remarks & Annotations**: Add per-date, per-crew remarks to document the context behind unusual work patterns, schedule deviations, or operational circumstances. Remarks include a description field that captures the officer's narrative explanation — essential for justifying non-standard hours during inspections. Remarks become part of the permanent daily record alongside the time grid data. During a Port State Control inspection, the inspector can see not only what hours were worked but why. This contextual layer transforms raw schedule data into a complete, defensible record of crew working time. - Per-date, per-crew remark fields - Narrative context for deviations - Permanent daily record attachment - Inspection-defensible documentation - **OPA Clause & Manila Exception Support**: Handle regulatory exceptions with built-in support for the OPA (overriding operational conditions) clause and the Manila Amendments exception provisions. The allowOPAClause and allowManilaException flags can be enabled at the vessel or regime level, modifying how the compliance engine evaluates rest period requirements during qualifying circumstances. When an OPA clause or Manila exception applies, the system adjusts its violation thresholds accordingly and records the exception in the compliance log. This ensures that legitimate exceptions are properly documented rather than appearing as unexplained violations — critical for demonstrating good-faith compliance during inspections. - OPA overriding conditions clause - Manila Amendments exception handling - Per-vessel or per-regime toggles - Adjusted violation thresholds - Exception logging in compliance trail - **Dashboard & Analytics**: Monitor your fleet's work and rest hour compliance health with dedicated dashboard widgets. Track violation counts, compliance rates, crew workload distribution, and watchkeeper coverage across your entire fleet at a glance. Widgets provide at-a-glance KPIs for fleet superintendents and DPAs: How many violations occurred this week? Which vessels have the highest non-compliance rates? Are watchkeeper rest requirements being met? Drill down from any widget to the underlying crew data for immediate action. - Dedicated dashboard widgets - Fleet-wide violation count tracking - Compliance rate monitoring - Watchkeeper coverage overview - Drill-down to crew-level data **Technical abilities:** - **Real-Time Compliance Validation Engine**: Five violation checks run for every crew member on every day — minimum continuous rest in 24 hours, minimum total rest in 24 hours, minimum total rest in a rolling 7-day period, maximum total work in 24 hours, and rest division in 24 hours. Violations surface immediately as data is entered, not at end-of-month review. - **Multi-Regime Rule Configuration**: Four regulatory frameworks (STCW 2010, ILO, OCIMF, Custom) with independently configurable thresholds for every violation type. Custom regimes support arbitrary rest and work limits, OPA clause toggles, and Manila exception flags — adapting to any flag state or charterer requirement. - **Half-Hour Resolution Time Grid**: Forty-eight cells per crew member per day provide 30-minute granularity for work and rest recording. Bulk fill, template application, and individual cell editing support efficient data entry. The grid model powers both the daily view and the compliance calculation engine. - **Template-Based Schedule Pattern System**: Named operation templates with color coding, Active/Inactive lifecycle, and per-ship assignment enable one-click schedule population. Templates define standard watch patterns that can be applied across crew members and days, reducing data entry from 48 cells to a single action. - **Rolling 7-Day Rest Period Calculator**: The compliance engine maintains a rolling 7-day window for each crew member, continuously recalculating total rest hours as new daily data is entered. The 77-hour minimum rest requirement over any 7-day period is evaluated in real time, catching violations that span across individual days. - **Office-Ship Synchronization**: Work and rest data synchronizes between office and vessel over satellite links with automatic conflict resolution. Crew can record hours, apply templates, and add remarks offline, with changes merging seamlessly when connectivity is restored. **Benefits:** - **Automatic STCW, ILO & OCIMF Compliance Monitoring**: Four regulatory regimes with five violation types each ensure your fleet meets the exact standard required by flag state, charterer, or company policy. Real-time validation eliminates end-of-month surprises and manual compliance calculations. - **Five Violation Types Detected in Real Time**: Minimum continuous rest, minimum total rest (24h and 7d), maximum work hours, and rest division violations are flagged the moment they occur — not days or weeks later. Immediate visibility lets officers correct schedules before they become inspection findings. - **Template-Based Scheduling Eliminates Repetitive Data Entry**: Color-coded operation templates with reusable patterns turn 48-cell daily data entry into a single-click operation. Standard watch rotations, port schedules, and anchor watches are applied instantly, freeing officers to focus on exceptions rather than routine recording. - **Non-Conformity Reports for Port State Control Readiness**: Generate formal, structured non-conformity reports for any detected violation with one action. Consistent report formatting across your fleet ensures every vessel presents the same professional, inspection-ready documentation to Port State Control officers. - **Scales from Single Vessel to Global Fleet**: Server-side data handling, secure company data isolation, and office-ship synchronization mean the system performs identically whether you manage one vessel or five hundred. Grow your fleet without outgrowing your compliance platform. **FAQ:** - **What regulatory standards does the module support?** — Four regulatory compliance regimes are supported: STCW 2010 (the international standard for seafarer work and rest hours), ILO Maritime Labour Convention, OCIMF (tanker vetting requirements), and a fully customizable regime for company-specific or flag-state-specific rules. Each regime defines its own thresholds for minimum rest periods, maximum work hours, and rest division requirements. You can switch regimes at the vessel level or apply one standard fleet-wide. - **How are work and rest hours recorded?** — Hours are recorded in 30-minute increments using a 48-cell time grid for each crew member per day. Each cell represents a half-hour block from 0000 to 2330. You can fill cells individually, use bulk fill to paint work or rest across ranges, or apply named schedule templates for standard watch patterns. Three ship operational modes (Sea, Port, Anchorage) provide context for each day's schedule. - **What happens when a violation is detected?** — The compliance engine monitors five violation types in real time: minimum continuous rest in 24 hours (STCW minimum 6 hours), minimum total rest in 24 hours (minimum 10 hours), minimum total rest in a 7-day rolling period (minimum 77 hours), maximum total work in 24 hours, and rest division rules. When a threshold is breached, the system immediately flags the specific violation with the crew member's name, date, violation type, and the exact values that triggered the alert. You can generate a formal non-conformity report for any violation. - **Can we create reusable schedule templates?** — Yes. Named operation templates define standard work and rest patterns for common watch rotations and duty schedules. Templates are assigned per ship, support Active/Inactive status management, and use color coding for visual identification on the time grid. Apply a template to a crew member's day with a single action, then adjust individual cells as needed for deviations. - **How does watchkeeper tracking work?** — Crew members are designated as watchkeepers on a per-month basis. When a crew member holds watchkeeper status, the compliance engine applies the additional STCW rest requirements for watch-standing personnel. The monthly watchkeeper roster integrates with the daily time grid, and changes to watchkeeper assignments are logged for audit trail purposes. - **Can we generate compliance reports for inspections?** — Yes. Two report types are available: non-conformity reports for individual violations (generated from structured templates with crew details, violation type, threshold breached, actual values, and applicable regime) and work summary reports that aggregate crew hours across configurable date ranges. Both report types produce formatted output suitable for Port State Control inspections, flag state audits, and internal safety reviews. ### Dashboard (DSH) URL: https://navatom.com/products/dashboard Real-time fleet overview with customizable widgets, KPIs, and operational insights. Stage: production Category: Business Intelligence Deployment: office Navatom Dashboard is the operational command center for your entire fleet — a fully customizable, widget-driven analytics platform that aggregates real-time data from 27+ integrated modules into a single, unified view. Instead of logging into individual modules to check KPIs, fleet managers, superintendents, and vessel crews see everything they need on personalized dashboards built from 83 pre-built widgets. Built on a responsive drag-and-drop layout engine, the Dashboard module lets every user create, customize, and share dashboards tailored to their role. Three widget display types — Metric cards for single-value KPIs, Table widgets for tabular data, and Chart widgets for visual analytics — cover every reporting need. Five sharing and visibility levels (User Private, User Shared, User Public, Control Panel Private, Control Panel Shared) ensure the right people see the right data at the right time. Three environment contexts — Company (shore-side), Ship (vessel), and Third Party (external stakeholders) — ensure dashboards adapt to where they are viewed. Multi-ship aggregation, permission-aware data pipelines, and module-specific widget controllers deliver live, accurate data across your entire fleet without manual data gathering or spreadsheet consolidation. **Key stats:** - 83 Pre-Built Widget Types - 27 Module Widget Controllers - 3 Widget Display Modes - 5 Sharing Visibility Levels **Features:** - **83 Pre-Built Widget Catalog**: Access a library of 83 pre-built widgets covering 27+ integrated modules across your entire fleet operation. From PMS work order counts and inventory stock levels to safety incident tracking and financial summaries, every critical metric is available as a ready-to-use widget — no configuration or custom development required. Widgets are organized by module: 8 for Planned Maintenance, 8 for Bookkeeping, 7 for Spare Parts, 6 each for Inventory Management, Deficiencies, Non-Conformities, Accidents, Near Misses, and Technical Findings, 5 each for Drydock, Forms, and Audits, 4 each for Certificates and Circulars, 3 for Manuals, 2 for Crew Manager, and 1 for Enquiries. Every module your fleet uses feeds directly into the dashboard. - 83 widgets across 27+ modules - PMS, Safety, Finance, Crew & more - Zero-configuration setup - Module-organized widget library - Instant access to every fleet KPI - **Three Widget Display Types**: Every widget renders in one of three display types optimized for its data: Metric widgets show single-value KPIs with bold numbers and trend indicators — perfect for overdue counts, completion rates, and fleet totals. Table widgets present tabular data with sortable columns and pagination — ideal for listing open work orders, pending approvals, or expiring certificates. Chart widgets visualize data as bar charts, line charts, pie charts, and other visual formats — turning raw numbers into actionable patterns. The three-type system ensures that every piece of fleet data is presented in the most effective format for quick comprehension and decision-making. - Metric cards for single-value KPIs - Table widgets for tabular data - Chart widgets for visual analytics - Automatic format selection per widget - **Drag-and-Drop Dashboard Builder**: Build your perfect dashboard layout with an intuitive drag-and-drop interface powered by react-grid-layout. Pick widgets from the catalog, drag them onto your dashboard canvas, and arrange them in any configuration. Resize widgets by dragging corner handles to give more space to critical KPIs and compact secondary metrics. The responsive layout engine automatically adapts to different screen sizes with configurable breakpoints. Dashboards built on a desktop monitor reflow intelligently on tablets and smaller screens. Grid snapping ensures clean alignment, and collision detection prevents widget overlap — every layout looks professional without manual pixel-pushing. - react-grid-layout powered canvas - Drag, drop & resize widgets freely - Responsive breakpoint adaptation - Grid snapping & collision detection - Clean layouts on any screen size - **Custom Dashboard Creation**: Create unlimited custom dashboards with full CRUD operations — create new dashboards, copy existing ones as a starting point, edit titles and descriptions, and delete dashboards you no longer need. Each dashboard is an independent canvas with its own widget selection, layout, and sharing settings. Copy an existing dashboard to quickly spin up a variant — take a fleet superintendent's overview dashboard and adapt it for a port captain by swapping a few widgets. The copy operation preserves the full layout and widget configuration, saving setup time when creating role-specific views. - Unlimited custom dashboards - Full CRUD — create, copy, edit, delete - Copy existing dashboards as templates - Independent widget & layout per dashboard - **Five Sharing & Visibility Levels**: Control exactly who can see each dashboard with five sharing and visibility levels. User Private keeps a dashboard visible only to its creator. User Shared lets you share with selected colleagues. User Public makes a dashboard visible to everyone in your company — ideal for fleet-wide KPI boards displayed on office monitors. Control Panel Private and Control Panel Shared are administrator-managed levels for Navatom-curated dashboards distributed to customers. These levels enable fleet management companies to push standardized dashboards to all vessels and offices, ensuring consistent KPI monitoring across the organization without requiring each user to build their own views. - User Private — creator-only access - User Shared — selected colleagues - User Public — company-wide visibility - Control Panel Private & Shared - Granular distribution control - **Fleet & Vessel Scoping**: Toggle between fleet-wide aggregate views and single-vessel detail views on any dashboard. Fleet scoping aggregates widget data across all vessels in your managed fleet — total overdue maintenance items, combined safety incident counts, fleet-wide certificate expiration summaries. Vessel scoping drills down to a single ship for focused operational review. Ship-level filtering lets the Captain or Chief Engineer see only their vessel's data on the same dashboard layout that shore management uses for the full fleet. The same widgets, the same layout, the same KPI definitions — just scoped to the relevant context. Switch between fleet and vessel views instantly without rebuilding your dashboard. - Fleet-wide aggregate view - Single-vessel drill-down - Instant scope toggle - Same layout, different data context - Captain-to-superintendent flexibility - **Three Environment Contexts**: Dashboards adapt to three operating environments: Company for shore-side fleet management, Ship for vessel-based crew access, and Third Party for external stakeholders like charterers, classification societies, or port state control interfaces. Each environment context determines which widgets are available and what data scope is applied. Shore-side Company dashboards show fleet-wide aggregations, multi-ship comparisons, and management-level KPIs. Ship dashboards focus on the individual vessel's operational data — maintenance due, inventory levels, certificate status. Third Party dashboards provide controlled external visibility into selected fleet metrics without exposing internal operational details. - Company — shore-side management - Ship — vessel crew access - Third Party — external stakeholders - Context-aware widget availability - **Default Dashboard Selection**: Set any dashboard as your default — the view that loads automatically when you open the Dashboard module. Each user can designate a different default dashboard per environment context, so your shore-side landing page differs from your vessel-side landing page. The default selection is personal and does not affect other users. For new users or roles without a custom setup, administrators can assign Control Panel dashboards as organizational defaults. New crew members joining a vessel immediately see a curated, role-appropriate dashboard without any setup, reducing onboarding friction and ensuring immediate access to critical operational data. - Per-user default dashboard - Per-environment context defaults - Admin-assigned organizational defaults - Zero-setup onboarding for new users - **Module-Specific Widget Controllers**: 27 dedicated widget controllers — one per integrated module — handle data retrieval, aggregation, and formatting for every widget in the catalog. Each controller understands the domain model of its module: the PMS controller knows about work order statuses and maintenance intervals, the Safety controller knows about incident categories and severity levels, the Finance controller knows about budget periods and cost centers. This modular architecture means widget data is always accurate and domain-aware. Controllers apply the correct business logic, status mappings, and aggregation rules for their module. When a module adds new features or data fields, its widget controller extends naturally without affecting the rest of the dashboard system. - 27 dedicated controllers - One controller per integrated module - Domain-aware data retrieval - Correct business logic per module - Extensible as modules grow - **Real-Time Data Aggregation**: Widget handlers query live MongoDB data with every dashboard load, ensuring you always see current operational status — not stale cached reports. When a maintenance work order is completed, an incident is reported, or a certificate expires, the dashboard reflects the change immediately. Permission-aware data pipelines ensure users only see data they are authorized to access. Widget handlers enforce the same role-based access controls as the underlying modules — a Chief Engineer sees maintenance and technical data, while a DPA sees safety and compliance metrics. The dashboard never exposes data beyond a user's module-level permissions. - Live MongoDB queries on every load - No stale cached reports - Immediate change reflection - Permission-aware data pipelines - Role-based access enforcement - **Multi-Ship Count Aggregations**: Specialized DTOs — CountByShip, CountByShipAndType, and CountByShipAndRank — power fleet-wide comparison widgets that break down metrics across vessels, categories, and crew ranks. See which ships have the most overdue maintenance items, compare incident rates by vessel type, or track certification compliance by crew rank across your entire fleet. Multi-ship aggregations transform the dashboard from a simple status board into a fleet intelligence tool. Identify outlier vessels, spot trends across ship types, and benchmark performance — all from pre-built widgets that require zero custom report building. - CountByShip breakdown widgets - CountByShipAndType comparisons - CountByShipAndRank analysis - Fleet-wide benchmarking - Outlier vessel identification - **Newsfeed Integration**: A real-time activity stream runs alongside your dashboard views, surfacing the latest operational events across your fleet. New maintenance completions, safety reports filed, certificate renewals, crew changes, and other significant events appear in chronological order — giving you a narrative view of fleet activity that complements the quantitative widget data. The newsfeed provides context that raw numbers cannot. When a KPI widget shows a spike in deficiency counts, the newsfeed shows exactly which vessels reported issues and when. The combination of quantitative dashboards and qualitative activity streams gives fleet managers both the "what" and the "why" in a single view. - Real-time activity stream - Chronological event feed - Context alongside KPI numbers - Cross-module event visibility - **Control Panel Dashboards**: Navatom administrators create and manage Control Panel dashboards — curated, standardized views distributed to all customer companies. These dashboards ensure that every fleet management company has access to best-practice KPI layouts from day one, without needing to build dashboards from scratch. Control Panel dashboards come in two visibility levels: Private (visible only to the administrating entity) and Shared (distributed to all customer organizations). Shared Control Panel dashboards serve as templates and starting points — customers can use them as-is or copy them as a base for their own customized versions. - Admin-curated standard views - Distributed to all customers - Private & Shared visibility levels - Best-practice KPI layouts - Copyable as customization base - **Dashboard & Analytics Overview**: The Dashboard module itself provides a meta-level analytics view of dashboard usage and adoption across your organization. Track how many dashboards have been created, which widgets are most popular, and how frequently users engage with their dashboard views. Usage analytics help fleet IT administrators and operations managers understand which KPIs their teams value most, identify under-utilized modules that may need training attention, and ensure that the dashboard investment translates into actual daily operational use across vessels and offices. - Dashboard usage tracking - Widget popularity metrics - User engagement analytics - Adoption insights for management **Technical abilities:** - **React-Grid-Layout Responsive Dashboard Engine**: Dashboards are powered by react-grid-layout with configurable responsive breakpoints, drag-and-drop positioning, resize handles, collision detection, and grid snapping. Layouts persist per user and automatically reflow across screen sizes — from large office monitors to vessel bridge tablets. - **83-Widget Polymorphic Rendering System**: Each of the 83 widgets dynamically renders as one of three display types — Metric, Table, or Chart — based on the DashboardWidgetType enum. The polymorphic rendering engine selects the appropriate visualization component, data formatter, and interaction behavior at runtime without widget-specific code branches. - **27-Controller Module Aggregation Architecture**: 27 dedicated widget controllers — one per integrated module — encapsulate domain-specific query logic, status mappings, and aggregation rules. Each controller implements a standardized interface, enabling the dashboard to treat all modules uniformly while respecting the unique data model of each. - **Permission-Aware Widget Data Pipeline**: Widget handlers enforce role-based access controls at the data layer, ensuring users see only the metrics they are authorized to access. Permission checks cascade from user role through module access to specific data scope — the same access rules that govern the underlying modules apply automatically to every dashboard widget. - **Multi-Ship Real-Time Aggregation Engine**: Specialized aggregation DTOs (CountByShip, CountByShipAndType, CountByShipAndRank) and ~236 widget handler classes query live MongoDB data for fleet-wide comparisons. The engine supports real-time cross-vessel breakdowns without pre-computed data warehousing or scheduled batch jobs. - **Shareable Dashboard Framework with 5 Visibility Levels**: The DashboardShareStatus enum governs five visibility levels — USER_PRIVATE, USER_SHARED, USER_PUBLIC, CONTROL_PANEL_PRIVATE, CONTROL_PANEL_SHARED — enabling personal, team, company-wide, and platform-level dashboard distribution with granular access control. **Benefits:** - **One Centralized Dashboard for Your Entire Fleet Operation**: Stop switching between modules to check KPIs. The Dashboard aggregates data from 27+ modules into a single view — maintenance, safety, certificates, finance, crew, inventory, and more — giving fleet managers a complete operational picture without leaving one screen. - **83 Pre-Built Widgets — No Configuration Required**: Every widget in the 83-widget catalog works out of the box. Drag a widget onto your dashboard and it immediately shows live data from the relevant module. No queries to write, no integrations to configure, no IT support tickets — just instant access to the KPIs that matter. - **Drag-and-Drop Customization for Every User**: Every team member builds the dashboard that fits their role. The fleet superintendent sees fleet-wide compliance metrics. The Chief Engineer sees maintenance KPIs. The Captain sees vessel-specific operational data. Drag-and-drop customization means every user gets exactly the view they need without affecting anyone else. - **Real-Time Data Across 27+ Integrated Modules**: Dashboard widgets query live data — not cached snapshots or yesterday's report. When a work order is completed, an incident is filed, or a certificate expires, the dashboard updates immediately. Real-time accuracy means decisions are based on the current state of your fleet, not stale information. - **Shared Dashboards for Consistent Fleet Oversight**: Publish standardized dashboards to your entire organization with User Public and Control Panel sharing. Fleet managers push curated KPI views to all vessels and offices, ensuring every team member monitors the same critical metrics. Consistent oversight means consistent performance across the fleet. **FAQ:** - **What data can I see on the dashboard?** — The dashboard provides 83 pre-built widgets covering 27+ modules: Planned Maintenance (8 widgets), Bookkeeping (8), Spare Parts (7), Inventory Management (6), Deficiencies (6), Non-Conformities (6), Accidents (6), Near Misses (6), Technical Findings (6), Drydock (5), Forms (5), Audits (5), Certificates (4), Circulars (4), Manuals (3), Crew Manager (2), and Enquiries (1). Every operational, safety, financial, and compliance metric your fleet tracks is available as a dashboard widget. - **Can I create my own custom dashboards?** — Yes. You can create unlimited custom dashboards with full control over widget selection, layout, and sizing. The drag-and-drop builder lets you pick from 83 widgets, arrange them freely on the canvas, and resize each widget to emphasize your most critical KPIs. You can also copy an existing dashboard as a starting point and adapt it for a new role or context. - **How do I share dashboards with my team?** — Five sharing levels give you precise control: User Private (only you can see it), User Shared (shared with selected colleagues), User Public (visible to everyone in your company), Control Panel Private (admin-managed, internal), and Control Panel Shared (admin-managed, distributed to all customer organizations). Choose the level that matches your intent — from personal workspace to fleet-wide standard. - **Can I view data for a single vessel or the whole fleet?** — Yes. Every dashboard supports fleet-wide and single-vessel scoping. Toggle between views to see aggregated fleet metrics or drill down to a specific vessel. The same dashboard layout works in both modes — widgets automatically adjust their data scope to match your selection. - **How many widgets are available?** — 83 pre-built widgets are available across 27+ integrated modules. Each widget renders as one of three display types: Metric (single-value KPIs), Table (tabular data with sortable columns), or Chart (visual analytics). The widget catalog grows automatically as new modules are added to the platform. - **Is the data shown in real time?** — Yes. Widget handlers query live MongoDB data with every dashboard load. There is no batch processing delay or scheduled refresh cycle. When operational data changes in any module — a work order completed, an incident reported, a certificate renewed — the dashboard reflects the change immediately on your next view. ### Directory (DIR) URL: https://navatom.com/products/directory Centralized contact directory for vendors, suppliers, class societies, and stakeholders. Stage: production Category: Customer Relationship Management Deployment: office, ship, supplier Navatom Directory is a dual-entity CRM built for maritime fleet management — providing a unified, searchable directory of every contact and company your organization works with. From classification societies and flag state authorities to port agents, suppliers, charterers, and crew manning agencies, the Directory module replaces scattered spreadsheets, address books, and email signatures with a structured, always-current contact database that the entire shore office can rely on. Built around two tightly integrated entity types — Contacts and Companies — the module captures rich profile data including multiple email addresses, phone numbers, social media accounts across five platforms (Facebook, Twitter, LinkedIn, Instagram, YouTube), and eleven employment types from full-time to seasonal. Multi-position job tracking lets a single contact hold roles at multiple companies with manager/subordinate hierarchy, while hierarchical company structures model departments, locations, and subsidiary/parent relationships. Deep cross-module integration connects your directory to procurement, evaluation, and audit workflows. Financial settings track VAT/tax numbers, default currencies, and fiscal addresses per company. A configurable company type and category system with color coding keeps your directory organized. With 73 event types across contacts and companies (31 + 42), every change is recorded in a complete, tamper-proof audit trail that supports regulatory compliance and internal governance. **Key stats:** - 11 Employment Types - 73 Auditable Event Types - 30 Server Actions - 5 Social Media Integrations **Features:** - **Comprehensive Contact Management**: Build rich contact profiles that capture every detail your maritime operations require. Each contact record stores multiple email addresses with default selection, multiple phone numbers with default designation, avatar photos, date of birth, preferred language, and free-form tagging for flexible categorization. Contact profiles are not static address cards — they are living records that evolve with every interaction. Thirty-one event types track every change from creation and archival to email edits, phone number updates, position changes, tag modifications, and comment threads. The result is a contact record that tells you not just who someone is, but the complete history of your relationship. - Multiple emails with default selection - Multiple phone numbers with default - Avatar photo uploads - 31 contact event types tracked - Preferred language & date of birth - **Company Directory**: Maintain a comprehensive company database covering every organization your fleet interacts with — classification societies, flag state administrations, port agents, manning agencies, equipment suppliers, charterers, and more. Each company record holds logos, accreditations, department structures, multiple locations, and detailed contact information. Company profiles support rich metadata including descriptions, industry classifications, and custom category hierarchies. Forty-two event types track every modification — from basic name changes and file attachments to department restructuring and subsidiary linking. The company directory becomes your single source of truth for organizational knowledge across the fleet. - Logo, accreditations & descriptions - Department & location structures - 42 company event types tracked - Industry classification support - Rich metadata per company - **Eleven Employment Types**: Capture the full spectrum of working arrangements in the maritime industry with eleven distinct employment types: Full-Time, Part-Time, Self-Employed, Contractor, Freelancer, Intern, Volunteer, Shift Worker, Apprenticeship, Seasonal, and Other. Each employment type accurately reflects the diverse workforce reality of ship management companies. Whether you are tracking permanent shore staff, seasonal port workers, freelance marine surveyors, or apprentice cadets, the employment type system ensures every contact's working arrangement is properly classified. Employment types attach to positions, so a single contact can hold different employment types at different companies simultaneously. - Full-Time, Part-Time, Contractor - Freelancer, Self-Employed, Intern - Shift Worker, Seasonal, Apprenticeship - Volunteer & Other categories - Per-position employment type assignment - **Multi-Position Job Tracking**: A single contact can hold positions at multiple companies simultaneously — reflecting the reality of maritime professionals who serve as consultants, board members, or contractors across several organizations. Each position records the company, job title, department, location type (On-Site, Remote, or Hybrid), and employment type. The position system supports manager/subordinate hierarchy, letting you model reporting relationships within and across companies. Set a primary position to identify the contact's main affiliation. Position changes are tracked as discrete events (add, edit, remove, set primary), building a complete career history within your directory. - Contacts hold positions at multiple companies - Manager/subordinate hierarchy - Primary position designation - On-Site, Remote & Hybrid location types - Complete position change history - **Department & Location Management**: Model the internal structure of any company with dedicated department and location entities. Departments capture organizational divisions — Technical, Operations, Crewing, Commercial, HSQE — while locations store physical addresses for head offices, branch offices, warehouses, and port facilities. Departments and locations link to the parent company and to individual contact positions, creating a three-dimensional organizational map. When you look up a contact, you see not just which company they work for, but which department and which office. This structural detail is essential for routing communications, procurement approvals, and audit correspondence to the right people. - Organizational department modeling - Multiple physical location addresses - Department-to-contact linking - Three-dimensional organizational map - **Subsidiary & Parent Company Relationships**: Model complex corporate hierarchies with subsidiary and parent company relationships. A parent company can have multiple subsidiaries, and the directory visualizes these relationships as a navigable tree structure. This is critical in the maritime industry where a single shipping group may operate through dozens of subsidiary management companies, each responsible for different vessel segments. Hierarchical company structures ensure that when you search for a contact or company, you understand the full corporate context. Subsidiary relationships also support consolidated reporting — view all contacts, procurement history, and evaluations across an entire corporate group, not just a single entity. - Navigable corporate hierarchy tree - Multiple subsidiaries per parent - Group-wide consolidated views - Essential for multi-entity shipping groups - **Five Social Media Integrations**: Link social media profiles across five platforms — Facebook, Twitter, LinkedIn, Instagram, and YouTube — directly to company records. Social media links provide quick access to a company's public presence, marketing channels, and professional network profiles without leaving the directory. In an industry increasingly using LinkedIn for professional networking and YouTube for fleet showcases, social media integration keeps your directory connected to the digital identity of every organization you work with. Each platform link is stored as a typed entry, making it easy to find and open the right profile. - Facebook, Twitter, LinkedIn - Instagram & YouTube profiles - Typed platform-specific links - Quick access from company profile - **Financial Settings & Tax Management**: Store essential financial and tax information for every company — VAT numbers, tax identification numbers, default currency, and designated fiscal addresses. These financial settings integrate directly with procurement and invoicing workflows, ensuring that purchase orders, quotation requests, and payment documentation carry the correct fiscal data. For multinational maritime operations dealing with suppliers and authorities across different tax jurisdictions, centralized financial settings eliminate the risk of incorrect VAT numbers on purchase orders or wrong currencies on quotations. The fiscal address field supports cases where a company's billing address differs from its operational locations. - VAT & tax identification numbers - Default currency per company - Fiscal address for billing - Direct procurement integration - Multi-jurisdiction support - **Company Type & Category System**: Organize your company directory with a configurable type and category system. Company types — such as Classification Society, Flag State, Port Agent, Supplier, Charterer, Manning Agency — are fully customizable with color coding for visual identification in lists and grids. Categories add a second organizational dimension for industry-specific groupings. The type system includes visibility controls that determine which company types appear in different module contexts. Suggested visibility rules let administrators pre-configure which types are relevant for procurement, crewing, technical management, and other workflows — keeping each module's company picker focused and uncluttered. - Fully customizable company types - Color coding for visual identification - Per-module visibility controls - Hierarchical category system - Suggested visibility defaults - **Procurement Integration**: The Directory module serves as the supplier master data source for Navatom's procurement workflows. Every company marked as a supplier type carries its full profile — financial settings, contact persons, accreditations, and evaluation scores — into purchase order creation, requisition processing, and quotation management. View a company's complete procurement history directly from its directory profile: purchase orders issued, requisition lists, delivery performance, and outstanding balances. This bidirectional integration means procurement teams never work with disconnected vendor data — every supplier interaction references the same authoritative company record. - Supplier master data source - Financial settings flow to POs - Procurement history per company - Requisition & quotation integration - Bidirectional data linkage - **Evaluation & Performance Scoring**: Attach evaluation models to company records for structured performance scoring. Evaluation criteria can be customized per company type — rate suppliers on delivery reliability, quality, and pricing; rate classification societies on responsiveness and survey scheduling; rate manning agencies on crew quality and documentation turnaround. Evaluation scores accumulate over time, building a quantitative performance history that supports data-driven vendor selection and relationship management. Scores are visible from the company profile and can be compared across companies of the same type, giving fleet managers objective metrics for procurement decisions and contract renewals. - Customizable evaluation models - Per-company-type scoring criteria - Quantitative performance history - Cross-company score comparison - Data-driven vendor selection - **Comments, Attachments & File Management**: Add threaded comments and file attachments to any contact or company record. Comments create a permanent communication log — record meeting notes, phone call summaries, negotiation updates, and relationship context directly on the entity they relate to. Every comment action (add, edit, delete) is tracked in the audit trail. File management supports uploading, editing, and removing attachments such as certificates, contracts, accreditation documents, and correspondence. Avatar and logo uploads give contacts and companies a visual identity in lists and detail views. All file operations are recorded as discrete events in the audit trail. - Threaded comments per entity - File upload, edit & removal - Avatar & logo management - Certificates & contract storage - Full event logging per action - **Tag-Based Categorization**: Apply flexible tags to both contacts and companies for cross-cutting categorization that goes beyond the structured type and category system. Tags support ad-hoc groupings — mark contacts as "Key Decision Maker", "Technical Expert", or "Emergency Contact"; tag companies as "Preferred Vendor", "Under Review", or "New Partnership". Tags can be added, removed, and bulk-edited with full event tracking. Use tags to create dynamic filtered views of your directory — find all emergency contacts across all port agent companies, or list every preferred vendor tagged for a specific equipment category. Tags are lightweight, user-defined, and unlimited in number. - Flexible tags for contacts & companies - Ad-hoc cross-cutting groupings - Add, remove & bulk-edit with tracking - Dynamic filtered directory views - **Settings & Visibility Control**: Administrators configure company type definitions, visibility rules, and suggested visibilities through a dedicated settings interface. Visibility controls determine which company types appear in module-specific contexts — a procurement module sees suppliers and vendors, while a crewing module sees manning agencies and training centers. Suggested visibility rules let administrators pre-set sensible defaults that can be overridden per user or role. The settings system also manages the category hierarchy, color assignments for company types, and default behavior for new company creation. Centralized configuration ensures directory consistency across your entire organization. - Company type definition management - Module-specific visibility rules - Category hierarchy configuration - Color & default behavior settings - **Complete Audit Trail**: Every action within the Directory module is recorded in a granular event log spanning 73 event types — 31 for contacts and 42 for companies. Contact events track creation, deletion, archival, attachment changes, avatar uploads, company binding, birth date updates, comment threads, email and phone number management, name edits, position changes, language preferences, and tag modifications. Company events cover an even broader scope including activation/deactivation, department and location changes, financial setting updates, logo management, subsidiary linking, and social media account changes. Each event carries full user attribution, timestamp, and contextual data. The combined audit trail provides a second-by-second history of every CRM change, fully auditable for ISM compliance and internal governance. - 31 contact event types - 42 company event types - 73 total CRM events tracked - Full user attribution per event - ISM-compliant audit evidence **Technical abilities:** - **Dual-Entity CRM Architecture**: Two independent but tightly linked entity types — Contact and Company — form the foundation of the directory. Bidirectional references connect contacts to companies through positions, companies to contacts through employee rosters, and companies to companies through subsidiary/parent relationships. The dual-entity model supports any organizational complexity. - **73-Event Audit Trail Engine**: Thirty-one contact event types and forty-two company event types capture every possible CRM action in an immutable log. Events are typed, timestamped, and user-attributed — from simple field edits to complex multi-step operations like position transfers and subsidiary restructuring. The engine powers compliance reporting, change tracking, and real-time notifications. - **Hierarchical Company Structure**: Companies support nested departments, multiple locations, and subsidiary/parent relationships modeled as a navigable tree. The CrmPath node system (Company, Department, Contact) enables traversal of the full organizational hierarchy. Structure changes propagate to all linked contacts and cross-module references. - **Multi-Position Employment Graph**: Contacts link to companies through position entities that carry job title, department, location type (On-Site, Remote, Hybrid), employment type (11 options), and manager/subordinate hierarchy. A single contact can hold positions at multiple companies, creating a graph of professional relationships across your entire directory. - **Configurable Company Type & Category System**: Company types are administrator-defined with color coding, visibility rules, and suggested visibilities per module context. Categories add a second classification dimension. The system is fully extensible — add new types as your maritime operations expand without schema changes or developer intervention. - **Cross-Module Integration Hub**: The Directory module serves as the master data source for contacts and companies across Navatom. Procurement references supplier records, evaluations attach to company profiles, audits link to responsible parties, and drydock projects connect to shipyard companies. Every module draws from the same authoritative directory data. **Benefits:** - **Complete Contact & Company Records in One Place**: No more scattered spreadsheets, personal address books, or email signature hunting. Every contact and company your fleet works with lives in a single, searchable, always-current directory. Rich profiles with multiple emails, phone numbers, positions, and social media links ensure you always have the information you need. - **73 Event Types for Full CRM Audit Trail**: Every change to every contact and company is recorded across 73 event types with full user attribution and timestamps. ISM auditors, compliance officers, and management can trace the complete history of any directory record — who changed what, when, and why. - **Deep Procurement & Vendor Integration**: Supplier master data flows directly from the directory into procurement workflows. Purchase orders, requisitions, and quotations automatically carry the correct company details, financial settings, and contact information. No duplicate data entry, no stale vendor records. - **Flexible Company Categorization with Custom Types**: Organize your directory with color-coded company types and hierarchical categories tailored to your maritime operations. Visibility controls keep each module focused on relevant company types — procurement sees suppliers, crewing sees manning agencies, technical sees classification societies. - **Scales from Single Vendor to Global Supply Chain**: Whether you manage a handful of local suppliers or a global network of classification societies, flag states, port agents, and shipyards, the directory scales effortlessly. Server-side grids, secure company data isolation, and hierarchical structures handle any directory size. **FAQ:** - **What information can be stored for contacts and companies?** — Contacts store multiple email addresses, phone numbers, avatar photos, date of birth, preferred language, tags, positions (with company, department, job title, employment type, and location type), and threaded comments with file attachments. Companies store logos, descriptions, accreditations, departments, locations, subsidiary/parent relationships, social media accounts (Facebook, Twitter, LinkedIn, Instagram, YouTube), financial settings (VAT/tax numbers, currency, fiscal address), custom types with color coding, categories, tags, comments, and file attachments. - **How does the company type system work?** — Company types are fully customizable — administrators create types like Classification Society, Flag State, Port Agent, Supplier, Charterer, or Manning Agency. Each type has a color code for visual identification in lists and grids. Visibility rules control which types appear in different module contexts, and suggested visibilities provide sensible defaults. Categories add a second organizational layer for industry-specific groupings. - **Can a contact work at multiple companies?** — Yes. The multi-position system lets a single contact hold positions at multiple companies simultaneously. Each position records the company, job title, department, employment type (from 11 options including Full-Time, Contractor, Freelancer, etc.), location type (On-Site, Remote, Hybrid), and manager/subordinate hierarchy. One position is designated as the primary affiliation. - **How does the directory integrate with procurement?** — Companies marked as supplier types serve as the master data source for procurement workflows. Their financial settings, contact persons, accreditations, and evaluation scores flow directly into purchase order creation, requisition processing, and quotation management. You can view a company's complete procurement history from its directory profile. - **Can we track company subsidiaries and parent organizations?** — Yes. The directory supports subsidiary/parent company relationships modeled as a navigable tree structure. A parent company can have multiple subsidiaries, and you can view the complete corporate hierarchy from any entity in the tree. This is essential for maritime groups operating through multiple subsidiary management companies. - **Is there an audit trail for CRM changes?** — Every action is recorded across 73 event types — 31 for contacts (covering creation, archival, email/phone changes, position updates, tag modifications, comments, attachments, and more) and 42 for companies (covering activation/deactivation, department changes, financial updates, subsidiary linking, social media accounts, and more). Each event carries full user attribution, timestamp, and contextual data for ISM compliance. ### Bookkeeping (BKG) URL: https://navatom.com/products/bookkeeping Record and manage financial transactions with chart of accounts and journal entries. Stage: production Category: Accounting Deployment: office, supplier Navatom Bookkeeping is the maritime finance command center — giving fleet managers, accountants, and operations teams full control over expenditures, invoices, cost allocations, and general ledger structure across every vessel in the fleet. It replaces disconnected spreadsheets, emailed invoices, and manual approval chains with a controlled, cloud-synchronized financial management system that delivers real-time visibility from single-vessel cost tracking to consolidated fleet-wide reporting. Built around a four-status expenditure lifecycle (Draft, In Progress, Verified, Cancelled) with dual-stage approval workflows (review + approval) and three execution methods (All, Any One, Not Required), the module enforces financial controls that scale from owner-managed single-vessel operations to global fleet management companies. Seven department cost centers (Crew, DPA, HSEQ, Operation, Purchasing, Technical, Training) ensure every transaction is allocated to the right cost category with full audit trail. A hierarchical Chart of Accounts with nine account types (Profit & Loss, Revenue, Expense, Balance Sheet, Asset, Liability, Equity, Total, Reporting), multi-currency support with exchange rate snapshots, distribution-based cost posting, and credit-debit invoice linkage provide the financial depth demanded by maritime accounting standards. Twenty-five-plus event types track every change for ISM-compliant audit evidence, while three export formats and Jade-rendered print views make reporting effortless. **Key stats:** - 7 Expenditure Departments - 9 Account Types - 25+ Auditable Event Types - 22 Invoice Operations **Features:** - **Expenditure Management**: Manage every financial transaction across your fleet through a unified expenditure system that handles invoices, orders, and payments. Each expenditure record captures vendor details, invoice and order dates, amounts, tax information, and department allocation — everything your accounting team needs in a single, structured document. The four-status lifecycle — Draft, In Progress, Verified, and Cancelled — enforces a controlled workflow from initial entry to final verification. Expenditures move through stages with full validation at each transition, ensuring that only properly reviewed and approved transactions reach the verified state. Every status change is logged with user attribution and timestamp. - Invoices, orders & payments - Draft → InProgress → Verified → Cancelled - Full vendor & tax capture - Per-department allocation - Status-enforced transitions - **Seven-Department Cost Allocation**: Allocate every expenditure to one of seven predefined cost departments — Crew, DPA, HSEQ, Operation, Purchasing, Technical, and Training. Department-based allocation reflects the operational reality of ship management, where costs must be tracked and reported by functional area for budgeting, variance analysis, and regulatory compliance. Each department serves as a cost center for fleet-wide financial reporting. Filter, sort, and aggregate expenditures by department to understand where money flows. Department allocation integrates with the hierarchical category system, giving you both functional and categorical cost visibility across every vessel. - Crew, DPA, HSEQ, Operation departments - Purchasing, Technical, Training centers - Fleet-wide department aggregation - Functional cost reporting - **Hierarchical Expenditure Categories**: Organize your chart of expenditure categories into a hierarchical tree structure with parent-child relationships and cumulative budget tracking. Top-level categories define major cost groups, while sub-categories provide the granularity needed for detailed cost analysis. The tree supports unlimited nesting depth for complex organizational structures. Eleven category operations — New Top, New Sub, Update, Delete, Publish, Move and Delete, Import, Set Currency, Set Reviewal Execution Method, Set Approval Execution Method, Set Multiple Approver, and Set Multiple Reviewer — give administrators full control over the category structure. Cumulative budgets roll up from child to parent, providing instant visibility into spending against plan at every level of the hierarchy. - Parent-child tree structure - Unlimited nesting depth - Cumulative budget rollups - 11 category operations - Per-category currency & approvers - **Multi-Level Approval Workflow**: Enforce financial controls with a dual-stage approval engine that separates review from approval. Every expenditure can require both a review step and an approval step before reaching verified status. Six action types — My Approve, My Review, My Verify, Waiting for Review, Waiting for Approval, and Waiting for Verify — track where each transaction stands in the workflow. Three execution methods — All (every designated reviewer/approver must act), Any One (a single approval is sufficient), and Not Required (the stage is skipped) — let you configure approval workflows that match your organization's authority structure. Set execution methods per category, so high-value expenditures require full board approval while routine costs flow through with minimal friction. - Separate review & approval stages - All / Any One / Not Required methods - 6 workflow action types - Per-category execution configuration - Full approval audit trail - **Chart of Accounts**: Define your complete general ledger structure with a hierarchical Chart of Accounts supporting nine account types: Profit and Loss, Revenue, Expense, Balance Sheet, Asset, Liability, Equity, Total, and Reporting. Each account carries a type classification, parent-child hierarchy, offset account linkage, and debit-credit orientation (Debit, Credit, or Both). Four account statuses — Draft, Active, Suspended, and Inactive — control which accounts are available for posting. Parent-child relationships enable consolidation reporting, while offset accounts simplify double-entry bookkeeping by automatically linking contra accounts. The chart scales from a simple single-vessel setup to a complex multi-company, multi-currency fleet structure. - 9 account types (P&L, BS, etc.) - Parent-child hierarchy - Offset account linkage - Debit / Credit / Both orientation - Draft, Active, Suspended, Inactive - **Credit & Debit Invoice System**: Handle both credit notes and debit invoices within a unified system that maintains proper linkage between related documents. Credit expenditures reduce vendor balances, while debit expenditures increase them — with full traceability between original invoices and their corresponding credit adjustments. The credit-debit linkage system ensures that every credit note references its source invoice, maintaining audit integrity. Financial summaries automatically calculate net positions by combining debits and credits per vendor, per category, and per vessel. This eliminates the reconciliation headaches common in maritime accounting where credit notes often arrive weeks after the original invoice. - Credit notes & debit invoices - Source invoice referencing - Automatic net position calculation - Per-vendor & per-category netting - **Multi-Currency Support**: Operate across currencies with built-in conversion rate management and per-category currency configuration. Each expenditure category can be denominated in a different currency, reflecting the multi-currency reality of international maritime operations where port charges, bunker costs, and crew wages are paid in different currencies. Exchange rate snapshots capture the conversion rate at the time of each transaction, providing accurate historical cost records regardless of subsequent rate fluctuations. Currency conversion is applied automatically when aggregating across categories or generating fleet-wide reports, ensuring consistent and auditable multi-currency accounting. - Per-category currency denomination - Exchange rate snapshots per transaction - Automatic conversion on aggregation - Historical cost accuracy - **Distribution-Based Cost Posting**: Split a single expenditure across multiple categories using distribution-based posting. When an invoice covers costs that span different departments or budget lines — common in maritime operations where a single port call generates charges across multiple cost centers — the distribution system allocates amounts precisely. Each distribution line specifies the target category and the allocated amount or percentage. Distribution changes are tracked as dedicated event types in the audit trail, so you always know who allocated what and when. The system validates that distributions sum to the total expenditure amount, preventing posting errors. - Split single expenditure across categories - Amount or percentage allocation - Sum validation against total - Dedicated audit trail events - **Bank Account Management**: Manage your fleet's bank accounts with support for four account types: Checking, Savings, Money Market, and Loan. Each bank account record captures IBAN, SWIFT/BIC codes, bank name, branch details, and multi-holder information for accounts with joint signatories or corporate co-holders. Two statuses — Active and Closed — track the lifecycle of each account. Bank account data integrates with payment processing, letting you associate expenditures with specific accounts for cash flow tracking. Multi-holder support handles the common maritime scenario where vessel operating accounts have both the management company and the shipowner as authorized parties. - Checking, Savings, Money Market, Loan - IBAN & SWIFT/BIC support - Multi-holder / joint signatory - Active & Closed lifecycle - **Tax Code & Group Configuration**: Configure tax codes and tax groups to handle the complex jurisdictional tax requirements of international maritime operations. Three tax types — Input, Output, and Both — classify each tax code by its direction in the VAT/GST cycle. Tax groups aggregate related tax codes for simplified application to expenditures. Jurisdiction-based configuration with effective dates ensures that tax calculations reflect the correct rates for the time and place of each transaction. Tax codes carry percentage rates, valid date ranges, and group memberships. When tax regulations change, add new effective-dated entries without losing historical accuracy. - Input, Output & Both tax types - Jurisdiction-based configuration - Effective date ranges - Tax group aggregation - **Payment Terms Management**: Define payment terms that standardize your financial agreements with vendors across the fleet. Each payment term specifies net days (the number of days until payment is due), discount percentage for early payment, and discount days (the window within which the early payment discount applies). Payment terms are linked to vendor records and applied automatically to new expenditures, reducing data entry and ensuring consistency. Standard maritime payment terms (Net 30, Net 60, 2/10 Net 30) can be configured once and applied fleet-wide, while custom terms handle special vendor agreements. - Net days configuration - Early payment discount percent - Discount window (days) - Auto-applied via vendor linkage - **Vendor Integration**: Link expenditures to vendor records from the integrated CRM system, maintaining a complete financial relationship history with every supplier. Vendor selection during expenditure creation pulls contact details, default payment terms, and tax information automatically — reducing manual entry and ensuring data consistency. Twenty-two invoice operations — including Add Vendor, Set Vendor, Invoice Date, Order Date, and more — provide granular control over the vendor-expenditure relationship. Track spending per vendor across vessels, departments, and time periods to identify cost trends, negotiate better terms, and consolidate purchasing across your fleet. - CRM-linked vendor records - 22 invoice operations - Per-vendor spending analytics - Auto-populated payment terms & tax - Fleet-wide vendor consolidation - **Excel Export & Reporting**: Export financial data in three formats — Flatten Categories, Flatten Categories Compact, and Regular — to support different analysis and reporting needs. Flatten exports denormalize the category hierarchy into flat columns for pivot table analysis, while Regular exports preserve the tree structure for hierarchical reporting. Print-ready reports rendered via Jade templates produce professional PDF documents for management review, auditor submission, and regulatory compliance. The combination of structured data exports and formatted print reports ensures your bookkeeping data serves both analytical and presentational purposes. - 3 export formats (Flatten, Compact, Regular) - Pivot-table-ready flat exports - Hierarchical tree exports - Jade-rendered PDF print reports - **Comments & Collaboration**: Add, edit, and delete comments on any expenditure to create a communication thread between accounts payable, approvers, and management. Comments provide context that lives alongside the financial record — notes about invoice discrepancies, vendor discussions, approval conditions, or budget reallocation rationale. Every comment action is recorded in the event log with full user attribution and timestamp. Comments become part of the permanent financial record, providing the narrative context that auditors value alongside the numbers. The threaded conversation model eliminates the need for side-channel email discussions about specific transactions. - Per-expenditure comment threads - Add, edit & delete with attribution - Audit-logged comment actions - Permanent financial record context - **Server-Side Row Model Grid**: Handle large volumes of financial data with server-side row model grids backed by MongoDB aggregation pipelines. Whether you have hundreds or hundreds of thousands of expenditure records, the grid loads instantly with on-demand row fetching, server-side sorting, and multi-column filtering. Advanced filtering lets you narrow results by status, department, vendor, date range, currency, category, and approval state. The aggregation pipeline handles complex calculations — budget rollups, currency conversions, department totals — at the database level, keeping the user interface responsive regardless of data volume. - SSRM with MongoDB aggregation - On-demand row fetching - Multi-column filtering & sorting - Budget rollups at database level - Responsive at any data volume - **Complete Audit Trail**: Every action within the bookkeeping module is recorded in a granular event log with twenty-five-plus event types. From expenditure creation and vendor changes to status transitions, credit additions, distribution modifications, and category operations — every change is captured with full user attribution, timestamp, and contextual data. Event types include ExpenditureAdded, VendorChange, StatusChange, CreditAdded, DistributionChange, and many more. The immutable event log provides a second-by-second narrative of your fleet's financial activity, fully auditable for ISM compliance, flag state inspections, and external audit requirements. - 25+ event types - ExpenditureAdded, VendorChange, etc. - Full user attribution per event - Immutable, tamper-proof logging - ISM-compliant audit evidence **Technical abilities:** - **Server-Side Row Model with MongoDB Aggregation Pipeline**: All expenditure views handle large financial datasets with server-side row model grids and MongoDB aggregation pipelines for budget rollups, currency conversions, and department totals. The system stays responsive regardless of transaction volume or fleet size. - **Dual-Stage Approval Engine**: Expenditures pass through separate review and approval stages, each configurable with three execution methods — All (every designated person must act), Any One (single approval sufficient), or Not Required (stage skipped). Per-category configuration lets you enforce strict controls on high-value items while streamlining routine costs. - **Hierarchical Category Tree with Cumulative Budget Tracking**: Expenditure categories form a parent-child tree structure with unlimited nesting depth. Budgets roll up cumulatively from child to parent, providing instant spending visibility at every hierarchy level. Eleven category operations manage the tree lifecycle from creation to deprecation. - **Multi-Currency Conversion with Exchange Rate Snapshots**: Each transaction captures the exchange rate at the time of posting, preserving accurate historical cost records. Per-category currency denomination and automatic conversion during aggregation ensure consistent multi-currency reporting across fleet-wide financial summaries. - **Distribution-Based General Ledger Posting**: Single expenditures split across multiple categories via distribution posting, with validation ensuring distributions sum to the total amount. Distribution changes carry dedicated event types in the audit trail for full traceability of cost allocation decisions. - **Credit-Debit Invoice Linkage System**: Credit notes maintain referential linkage to their source debit invoices, enabling automatic net position calculation per vendor, per category, and per vessel. The linkage system preserves audit integrity across the full credit-debit document chain. - **Immutable Event Logging with 25+ Event Types**: Every action across the bookkeeping module is recorded in a tamper-proof log with twenty-five-plus event types — ExpenditureAdded, VendorChange, StatusChange, CreditAdded, DistributionChange, and more. The log powers the audit trail, compliance reporting, and real-time notifications. **Benefits:** - **Seven-Department Cost Visibility Across Your Fleet**: Allocate every expenditure to Crew, DPA, HSEQ, Operation, Purchasing, Technical, or Training departments. Filter and aggregate costs by department to understand spending patterns, identify savings opportunities, and report to stakeholders with functional cost breakdowns. - **Multi-Level Approval Ensures Financial Control**: Dual-stage review and approval workflows with three execution methods enforce your organization's authority structure. High-value expenditures require full approval chains, routine costs flow through with minimal friction, and every decision is logged for audit evidence. - **Split Costs Across Categories with Distribution Posting**: When a single invoice covers multiple cost centers — common in maritime operations — distribution-based posting allocates amounts precisely across categories. No more manual journal entries or spreadsheet workarounds to split port call charges. - **Full Chart of Accounts with Nine Account Types**: Define your complete general ledger structure with Profit and Loss, Revenue, Expense, Balance Sheet, Asset, Liability, Equity, Total, and Reporting account types. Parent-child hierarchies, offset accounts, and four account statuses provide the depth demanded by maritime accounting standards. - **ISM-Compliant Financial Records with Complete Audit Trail**: Twenty-five-plus event types, immutable logging, and full user attribution mean your financial records are always inspection-ready. ISM auditors, flag state inspectors, and external accountants will find a clean, chronological record of every financial action. - **Scales from Single Vessel to Global Fleet**: Server-side pagination, MongoDB aggregation pipelines, and secure company data isolation mean the system performs identically whether you manage one vessel or five hundred. Multi-currency support and per-category configuration handle the complexity of international fleet operations. **FAQ:** - **What types of financial transactions does the module handle?** — The Bookkeeping module manages expenditures including invoices, orders, and payments with both credit and debit transaction types. Each expenditure follows a four-status lifecycle — Draft, In Progress, Verified, and Cancelled — with full vendor integration, department allocation across seven cost centers (Crew, DPA, HSEQ, Operation, Purchasing, Technical, Training), and multi-currency support. - **How does the approval workflow work?** — Expenditures pass through a dual-stage workflow with separate review and approval steps. Each stage supports three execution methods: All (every designated person must act), Any One (a single approval is sufficient), or Not Required (the stage is skipped). Execution methods are configurable per expenditure category, so high-value items can require full board approval while routine costs flow through with minimal friction. Six action types track workflow status in real time. - **Can we split costs across multiple categories?** — Yes. Distribution-based cost posting lets you split a single expenditure across multiple categories, each receiving a specified amount or percentage. The system validates that all distributions sum to the total expenditure amount. Distribution changes are tracked as dedicated event types in the audit trail, providing full traceability of cost allocation decisions. - **How does multi-currency support work?** — Each expenditure category can be denominated in a different currency, reflecting the multi-currency reality of international maritime operations. Exchange rate snapshots capture the conversion rate at the time of each transaction, preserving accurate historical costs. Currency conversion is applied automatically when aggregating across categories or generating fleet-wide reports. - **What is the Chart of Accounts?** — The Chart of Accounts defines your complete general ledger structure with nine account types: Profit and Loss, Revenue, Expense, Balance Sheet, Asset, Liability, Equity, Total, and Reporting. Accounts are organized in a parent-child hierarchy with offset account linkage and debit-credit orientation (Debit, Credit, or Both). Four statuses — Draft, Active, Suspended, Inactive — control which accounts are available for posting. - **Can we export financial data?** — Yes. Three export formats are available: Flatten Categories (denormalizes the hierarchy into flat columns for pivot table analysis), Flatten Categories Compact (condensed flat format), and Regular (preserves the tree structure). Print-ready PDF reports rendered via Jade templates provide formatted documents for management review, auditor submission, and regulatory compliance. - **Is there an audit trail for financial changes?** — Every action is recorded across twenty-five-plus event types — including ExpenditureAdded, VendorChange, StatusChange, CreditAdded, DistributionChange, and many more. Each event carries full user attribution, timestamp, and contextual data. The immutable event log provides a complete chronological record of all financial activity, fully auditable for ISM compliance and external inspection. ### Running Cost (RC) URL: https://navatom.com/products/running-cost Track and analyze vessel operating expenses with budget comparison and forecasting. Stage: production Category: Finance Deployment: office Navatom Running Cost is the fleet-wide budget planning and expenditure tracking platform — enabling ship managers to build per-ship cost templates, create period-based budget estimations, and compare actual spending against planned figures in real time. It replaces disconnected spreadsheets, emailed budget reports, and ad-hoc cost tracking with a structured, template-driven system that gives your finance team, fleet superintendent, and technical managers a single source of truth for every vessel's operating expenditure. Built around a one-template-per-ship model with hierarchical expenditure categories, the module supports the full budget lifecycle — from draft template creation through publication, estimation setup with date ranges and per-category amounts, to real-time actual vs. estimated variance analysis. Seven expenditure departments (Crew, DPA, HSEQ, Operation, Purchasing, Technical, Training) ensure every cost line maps to the right organizational unit. Multi-currency support with per-template currency selection handles mixed-currency fleet operations. A four-status expenditure lifecycle (Draft, In Progress, Verified, Cancelled) with configurable approval and review workflows — supporting All, One, or Not Required execution methods — ensures every cost entry is properly authorized. Heatmap analytics with monthly and quarterly period aggregation reveal spending patterns across your fleet. Twenty-one event types (9 estimation + 12 template) record every budget change for full audit trail compliance, scaling seamlessly from a single vessel to a global fleet. **Key stats:** - 7 Department Categories - 2 Period Aggregation Types - 21 Template & Estimation Events - 3 Background Task Executors **Features:** - **Per-Ship Cost Templates**: Each vessel in your fleet receives exactly one running cost template — a unique, controlled budget structure that defines how operating costs are organized for that ship. The one-template-per-ship model enforces consistency and prevents duplicate or conflicting budget structures from proliferating across your fleet. Templates follow a draft-to-published lifecycle. Build your category structure, configure approval rules, and refine the template in Draft status. When ready, publish it to make the template available for live budget estimations. The published template becomes the authoritative cost structure for all estimations created against that vessel. - One template per vessel (unique index) - Draft → Published lifecycle - Controlled category structure - Single source of truth per ship - **Hierarchical Category Tree**: Organize your vessel's operating costs into a hierarchical tree of expenditure categories — parent categories contain child categories, and budgets roll up cumulatively from leaves to root. This tree structure mirrors real-world cost breakdowns: Crew costs contain subcategories for wages, overtime, travel, and provisions; Technical costs break down into maintenance, spares, repairs, and class surveys. Each category in the tree carries its own estimated budget amount, assigned department, and approval configuration. The hierarchical rollup means you can see total estimated and actual spending at any level — from a single leaf category to an entire department or the vessel total. Add, reorder, and restructure categories at any time during the draft phase. - Parent-child category nesting - Cumulative budget rollup - Per-category department assignment - Unlimited tree depth - Restructure during draft phase - **Budget Estimation System**: Create budget estimations for specific date ranges — annual budgets, quarterly plans, or any custom period your organization requires. Each estimation references the ship's published template and captures per-category budget amounts with BigDecimal precision, ensuring no rounding errors accumulate across hundreds of line items. Multiple estimations can exist simultaneously for different periods, and one estimation is marked as the default for quick-access reporting. The estimation system supports the full lifecycle: create an estimation, populate category budgets, track actuals against estimates, and archive completed periods — all while maintaining a complete history of every budget figure change. - Date-range based estimations - Per-category budget amounts - BigDecimal precision (no rounding errors) - Multiple simultaneous estimations - Default estimation flag - **Actual vs. Estimated Tracking**: Compare real expenditures against budgeted amounts in real time. As verified expenditures flow into the system, the module automatically aggregates actuals per category, per department, and per vessel — providing instant variance analysis at every level of the category hierarchy. Drill down from fleet-level budget health to individual category variances. Identify overspends before they become critical, spot underutilized budgets that could be reallocated, and track cumulative variance trends across estimation periods. The actual vs. estimated view is the financial pulse of your fleet operations. - Real-time variance analysis - Per-category actual aggregation - Department-level comparisons - Overspend early warning - Hierarchical rollup at every level - **Multiple Estimation Periods**: Manage multiple budget estimations per vessel across different time periods. Active estimations track current spending, archived estimations preserve historical budget data for trend analysis and year-over-year comparison, and deleted estimations are soft-removed while maintaining audit trail integrity. The three-status estimation lifecycle (Active, Archived, Deleted) ensures you always have a clean view of current budgets while retaining full historical data. Switch between estimation periods to compare spending patterns, analyze seasonal variations, and build more accurate future budgets based on actual historical performance. - Active, Archived & Deleted statuses - Year-over-year comparison - Seasonal variation analysis - Full historical data retention - **Default Estimation Selection**: Designate one estimation per vessel as the default — the primary budget that appears in dashboard widgets, fleet overview screens, and quick-access reports. The isDefault flag ensures that fleet managers always see the most relevant budget data without navigating through multiple estimation periods. Change the default estimation at any time as budget cycles roll over. When a new annual budget is created, promote it to default and the entire reporting layer updates automatically. The previous default remains accessible as a standard estimation for historical comparison. - isDefault flag per vessel - Quick-access dashboard reporting - Automatic reporting layer update - Seamless budget cycle rollover - **Category Import & Cloning**: Bootstrap a new vessel's cost template by importing the category structure from an existing template. The import operation runs as a background task, asynchronously copying the complete hierarchical tree — categories, subcategories, department assignments, and budget configurations — without blocking the user interface. Import is especially valuable when adding new vessels to your fleet. Rather than rebuilding the category structure from scratch, import from a similar vessel type and customize as needed. The background executor handles large category trees efficiently, and the template's busy-state indicator prevents concurrent modifications during the import process. - Import from existing template - Async background processing - Complete tree copy (categories + config) - Busy-state lock during import - **Category Move & Delete**: When restructuring your cost template, move expenditures from one category to another before deleting the source category. The move-and-delete operation runs as a dedicated background task, reassigning all linked expenditures to the target category while preserving their full transaction history and approval status. This safe deletion model ensures no expenditure data is orphaned when categories are reorganized. The background executor processes the move atomically — either all expenditures transfer successfully or the operation rolls back. A busy-state lock prevents other users from modifying the template during the migration. - Move expenditures before deletion - Dedicated background executor - Atomic move-or-rollback operation - No orphaned expenditure data - Busy-state lock protection - **Multi-Currency Support**: Set the operating currency per template, supporting fleets that operate across multiple currency zones. Each vessel's running cost template carries its own currency designation, and all budget amounts and actuals within that template are denominated in the selected currency. Change the template currency when operational requirements shift — for example, when a vessel moves from a USD-denominated trade route to a EUR-denominated region. Currency changes are recorded as template events, maintaining a complete history of currency transitions for audit and reporting purposes. - Per-template currency designation - Mixed-currency fleet support - Currency change event logging - All amounts in template currency - **Approval & Review Configuration**: Configure per-category approvers and reviewers with three execution methods: All (every designated person must approve), One (any single approver is sufficient), or Not Required (skip the approval step entirely). This flexible model lets you enforce strict oversight on high-value categories while streamlining low-value routine expenses. Set multiple approvers and multiple reviewers per category. The execution method determines how the approval chain resolves — unanimous consent for critical budget items, first-available approval for routine items, or direct processing for pre-approved categories. Approval and review configurations are stored at the template level and apply to all estimations. - Per-category approvers & reviewers - Three execution methods (All, One, Not Required) - Multiple approvers per category - Template-level configuration - Flexible oversight per cost tier - **Expenditure Heatmap Analytics**: Visualize spending patterns with heatmap analytics that aggregate expenditures by month or quarter across top-level categories. The heatmap view reveals seasonal spending peaks, identifies consistently over-budget categories, and highlights cost anomalies that warrant investigation. Select monthly or quarterly period grouping and a date range spanning multiple years. The analytics engine expands the date range into individual periods, aggregates actual expenditures per top-level category per period, and renders the results as an interactive heatmap. Drill down from any cell to see the underlying expenditure transactions. - Monthly & quarterly period grouping - Top-level category aggregation - Multi-year date range support - Interactive drill-down per cell - Visual spending pattern detection - **Date Range Actuals Query**: Filter actual expenditures by status and date range to isolate exactly the spending data you need. Query verified expenditures for a specific quarter, pull draft expenditures awaiting approval, or review cancelled items for audit purposes — all with precise date boundaries. The date range query powers both the actual vs. estimated comparison and standalone expenditure reporting. Combine status filters (Draft, In Progress, Verified, Cancelled) with date boundaries to create focused views: "Show me all verified expenditures for Q3 2025 in the Technical department" or "List all cancelled expenditures across the fleet this year." - Filter by status & date range - Four expenditure statuses supported - Department-level filtering - Powers actual vs. estimated view - **Excel Export**: Export estimation vs. actual data to Excel with three export formats tailored to different reporting needs. The budget summary export shows per-category estimated vs. actual with variance calculations. The detailed transaction export lists every individual expenditure with full metadata. The department rollup export aggregates by the seven expenditure departments. Use Excel exports for board presentations, owner reporting, charterer budget submissions, and internal financial reviews. The export formats follow maritime industry conventions, ensuring your running cost data is immediately usable by external stakeholders without reformatting. - Three export formats - Budget summary with variance - Detailed transaction listing - Department rollup aggregation - Maritime industry conventions - **Comments & Event History**: Add, edit, and delete comments on any budget estimation to maintain a running dialogue between fleet managers, finance staff, and technical superintendents. Comments provide context that numbers alone cannot — explaining why a category was overspent, noting a one-time extraordinary expense, or flagging a budget reallocation request. Every action within the module is recorded across 21 event types — 9 estimation events (NewEstimationCreated, CategoryDeletedAndMoved, ChangedStatus, UpdatedEstimationForCategory, UpdatedStartDate, UpdatedEndDate, AddedComment, DeleteComment, EditComment) and 12 template events (NewTemplateCreated, TemplateTitleChange, CategoryUpdated, NewCategory, DeleteCategory, Publish, Import, DeleteAndMovedTo, ChangedCurrency, SetApprovalExecutionMethod, SetReviewalExecutionMethod, SetMultipleApprover, SetMultipleReviewer). The complete audit trail provides full accountability for every budget decision. - 9 estimation event types - 12 template event types - Full user attribution per event - Comment add, edit & delete - Complete budget audit trail **Technical abilities:** - **Template Lock/Busy State Management**: Long-running operations (category import, bulk update, move-and-delete) activate a busy-state lock on the template, preventing concurrent modifications. The lock mechanism ensures data integrity during asynchronous background processing and releases automatically when the operation completes or fails. - **Background Task Executors**: Three dedicated background task executors handle category import, estimation updates, and category move-delete operations asynchronously. Each executor runs independently, processes work items from a queue, and reports completion status back to the template — keeping the user interface responsive during heavy operations. - **Heatmap Analytics with Period Aggregation**: The heatmap analytics engine supports monthly and quarterly period types, expanding date ranges into discrete periods and aggregating actual expenditures per top-level category per period. Year-range expansion handles multi-year queries, and the aggregation pipeline processes large expenditure volumes efficiently. - **Hierarchical Budget Rollup**: Estimated and actual amounts roll up cumulatively through the category hierarchy — leaf categories feed into parent categories, which feed into top-level departments. The rollup calculation runs in real time, ensuring that budget health at every level reflects the latest expenditure data without manual recalculation. - **Template-Based Cost Structure**: A unique index on shipId enforces the one-template-per-ship constraint at the database level. The template follows a draft-to-published lifecycle with immutable published state, ensuring that live estimations always reference a stable, approved category structure. - **Immutable Event Logging**: Every action is recorded in a tamper-proof log with 21 event types (9 estimation + 12 template). The log powers the audit trail, compliance reporting, and real-time notifications — fully auditable for any external inspection or internal review. **Benefits:** - **Per-Ship Budget Templates for Consistent Cost Planning**: One template per vessel, one category structure per template. The controlled template model ensures every vessel's budget follows the same organizational standards — no more inconsistent spreadsheets with different category names, missing departments, or incomparable line items across your fleet. - **Real-Time Actual vs. Estimated Variance Analysis**: See how actual spending compares to budget at every level — from individual categories to department totals to the entire vessel. Real-time variance tracking means budget overruns are caught early, underutilized allocations are identified for reallocation, and fleet financial health is always visible. - **Heatmap Analytics Reveal Spending Patterns Instantly**: Monthly and quarterly heatmaps turn raw expenditure data into visual spending intelligence. Spot seasonal peaks, identify consistently over-budget categories, and compare spending patterns across vessels — all from a single interactive view that transforms numbers into actionable insights. - **Seven-Department Cost Breakdown for Full Operational Visibility**: Every expenditure maps to one of seven departments — Crew, DPA, HSEQ, Operation, Purchasing, Technical, Training. This department-level breakdown provides management with a clear organizational view of where money is being spent, enabling department heads to own their budgets and fleet managers to see the big picture. - **Scales from Single Vessel to Global Fleet**: Background task executors, template-based architecture, and server-side data processing mean the system performs identically whether you manage one vessel or five hundred. Grow your fleet without outgrowing your budgeting platform — every new ship gets its own template, its own estimations, and its own analytics. **FAQ:** - **How does budget estimation work?** — Each vessel has one running cost template that defines its expenditure category structure. You create estimations for specific date ranges (e.g., annual or quarterly budgets) against the published template. Each estimation captures per-category budget amounts with BigDecimal precision. One estimation can be marked as the default for quick-access reporting. Estimations follow a three-status lifecycle: Active, Archived, and Deleted. - **Can we compare actual costs against estimates?** — Yes. As verified expenditures enter the system, the module automatically aggregates actuals per category, per department, and per vessel. The actual vs. estimated view shows real-time variance at every level of the category hierarchy. You can filter by date range and expenditure status (Draft, In Progress, Verified, Cancelled) to isolate exactly the data you need. - **How are cost categories organized?** — Categories are organized in a hierarchical tree — parent categories contain child categories, and budgets roll up cumulatively from leaves to root. Each category carries a department assignment (one of seven: Crew, DPA, HSEQ, Operation, Purchasing, Technical, Training), an estimated budget amount, and configurable approval/review settings. The tree structure can be as deep as your organization requires. - **What analytics are available?** — The module provides heatmap analytics with monthly or quarterly period aggregation across top-level categories and configurable date ranges. The heatmap reveals seasonal spending patterns, identifies over-budget categories, and highlights cost anomalies. Additionally, actual vs. estimated variance analysis is available at every level of the category hierarchy, and three Excel export formats support external reporting. - **Can we import category structures from other ships?** — Yes. The category import feature copies the complete hierarchical tree — categories, subcategories, department assignments, and configurations — from one vessel's template to another. The import runs as a background task to handle large category structures without blocking the interface. This is especially valuable when adding new vessels to your fleet. - **Is there an audit trail for budget changes?** — Yes. Every action is recorded across 21 event types — 9 estimation events (including creation, category updates, date changes, status changes, and comment actions) and 12 template events (including category management, currency changes, publication, import, and approval/review configuration changes). Each event carries full user attribution, timestamp, and contextual data. --- ## Solutions ### ISM Code Compliance URL: https://navatom.com/solutions/ism Navatom supports ISM Code compliance with integrated document control, audit management, non-conformity tracking, and safety management system tools across your entire fleet. Keywords: ISM Code, ISM compliance, safety management system, maritime compliance software Compliance: ISM Code, SOLAS Chapter IX, Resolution A.741(18) **Benefits:** - **Unified Safety Management System**: Consolidate your entire SMS into a single cloud platform — policies, procedures, manuals, and records all connected and version-controlled. - **Automated Audit Scheduling**: Schedule and track internal audits, management reviews, and external inspections with automatic reminders and evidence collection. - **Real-Time Compliance Visibility**: Monitor compliance status across your fleet in real time. Dashboards show open non-conformities, overdue actions, and audit readiness at a glance. - **Paperless SMS Operations**: Eliminate paper-based safety management. Digital forms, electronic signatures, and automated workflows ensure nothing falls through the cracks. **How it works:** 1. **Configure Your SMS Structure** — Set up your Safety Management System hierarchy — define vessel groups, assign responsibilities, and map your existing procedures into Navatom. 2. **Import & Digitize Documents** — Upload existing manuals, procedures, and checklists. Navatom organizes them into a structured document library with version control and access management. 3. **Monitor & Improve Continuously** — Schedule audits, track findings, manage corrective actions, and generate compliance reports — all from a single integrated dashboard. **FAQ:** - **What is the ISM Code and who does it apply to?** — The International Safety Management (ISM) Code is a mandatory standard adopted by the International Maritime Organization (IMO) under SOLAS Chapter IX. It applies to all ships engaged in international voyages and the companies that operate them. The Code requires ship operators to establish a Safety Management System (SMS) that ensures safe practices in ship operation and environmental protection. - **How does Navatom help with ISM Code compliance?** — Navatom provides an integrated platform that covers all 13 functional areas of the ISM Code. Modules for document control, audit management, non-conformity tracking, drills and emergency procedures, and risk assessments work together to digitize your Safety Management System. Automated workflows ensure no compliance requirement is overlooked. - **Can Navatom replace our paper-based SMS?** — Yes. Navatom is designed to fully digitize your Safety Management System. All manuals, procedures, checklists, and records are stored in the cloud with version control. Crew members access the latest documents on board, and shore-side management has real-time visibility into compliance status across the fleet. - **Does Navatom support both DOC and SMC audits?** — Navatom supports the complete audit lifecycle for both Document of Compliance (DOC) and Safety Management Certificate (SMC) audits. You can schedule audits, prepare evidence packages, track findings, manage corrective actions, and maintain a complete audit trail — all within the platform. - **How quickly can we implement Navatom for ISM compliance?** — Most fleet operators are operational within a few weeks. Navatom's onboarding team helps you configure your SMS structure, import existing documents, and train your shore and vessel teams. The platform is cloud-based, so there is no complex installation — your crew can start using it immediately from any device. Related modules: Planned Maintenance System, Manuals, Drills, Non-Conformities, Risk Assessments, Audits, Inspections & Visits ### TMSA Compliance URL: https://navatom.com/solutions/tmsa Track all 13 TMSA elements with Navatom's integrated ship management platform, supporting evidence-based self assessment, audit trails, and continuous improvement for tanker operators. Keywords: TMSA, TMSA compliance, tanker management, self assessment, OCIMF Compliance: TMSA 3, OCIMF, ISM Code, SIRE 2.0 **Benefits:** - **Centralized Evidence Collection**: Gather and organize evidence for all 13 TMSA elements in one place. Link procedures, records, and KPIs directly to each element for a clear, auditable trail. - **Continuous Performance Monitoring**: Track your TMSA performance across all elements with real-time dashboards. Identify gaps before they become findings and demonstrate continuous improvement. - **Streamlined Self-Assessment**: Guide your team through structured self-assessments with built-in checklists aligned to TMSA 3 best practice guidance. Score each element and track progress over time. - **Integrated KPI Tracking**: Define, collect, and report on Key Performance Indicators across all 13 TMSA elements. Automated data collection reduces manual effort and improves accuracy. **How it works:** 1. **Map Your TMSA Elements** — Align your existing processes and procedures with all 13 TMSA elements. Navatom helps you identify coverage gaps and link the right modules to each element. 2. **Collect & Organize Evidence** — Use integrated modules to generate evidence automatically — audit reports, training records, drill logs, maintenance records, and risk assessments all feed into your TMSA profile. 3. **Assess & Improve** — Conduct self-assessments against TMSA best practice guidance, track KPI trends, and generate reports that demonstrate continuous improvement to vetting inspectors. **FAQ:** - **What is TMSA and who needs it?** — The Tanker Management and Self Assessment (TMSA) programme is developed by OCIMF to help tanker operators measure, assess, and improve their management systems. While not mandatory by regulation, TMSA is effectively required for tanker operators who wish to trade with oil majors. Vetting inspectors routinely reference TMSA performance during SIRE inspections. - **How does Navatom support all 13 TMSA elements?** — Navatom's 30+ integrated modules map directly to the 13 TMSA elements. For example, the Audits module covers Element 12 (Measurement, Analysis and Improvement), the Training module covers Element 7 (Competence, Training and Awareness), and the Risk Assessments module covers Element 5 (Management of Risk). Each module generates evidence that feeds into your TMSA profile. - **Can Navatom help us prepare for SIRE 2.0 inspections linked to TMSA?** — Yes. TMSA and SIRE 2.0 are closely connected — both are OCIMF programmes. Navatom links your TMSA evidence directly to SIRE 2.0 focus areas. When an inspector asks about a specific TMSA element, you can present organized, timestamped evidence from your integrated platform. - **How do we track KPI stages in Navatom?** — Navatom supports TMSA's 4-stage KPI framework. You define KPIs for each element, set stage targets, and the platform automatically collects data from operational modules. Dashboards show your current stage for each element and highlight where improvement is needed to reach the next level. - **Does Navatom generate TMSA reports for oil major vetting?** — Navatom generates comprehensive TMSA compliance reports that you can share with vetting departments. Reports include element-by-element coverage, KPI performance trends, evidence summaries, and self-assessment scores — all formatted to demonstrate your continuous improvement journey. Related modules: Planned Maintenance System, Risk Assessments, Audits, Inspections & Visits, Drills, Training, Crew Manager ### SIRE 2.0 Readiness URL: https://navatom.com/solutions/sire-2 Get your fleet inspection-ready for SIRE 2.0 with Navatom. Track findings, manage non-conformities, and maintain audit trails across all vessel operations in real time. Keywords: SIRE 2.0, SIRE 2.0 inspection, vetting inspection, OCIMF, ship inspection software Compliance: SIRE 2.0, OCIMF, TMSA, ISM Code **Benefits:** - **Proactive Inspection Readiness**: Stay inspection-ready at all times. Navatom continuously tracks your fleet's compliance posture against SIRE 2.0 focus areas so you're never caught unprepared. - **Digital Vetting Documentation**: Maintain a complete, organized digital record of all vetting-related documents — inspection reports, corrective actions, evidence packages, and crew certifications. - **Automated Deficiency Tracking**: When deficiencies are identified during inspections, Navatom automatically creates action items, assigns responsibilities, sets deadlines, and tracks closure — ensuring nothing is missed. - **Cross-Module Compliance Reporting**: Generate comprehensive compliance reports that pull data from across all Navatom modules — audits, drills, maintenance, training, and risk assessments — into a single vetting-ready view. **How it works:** 1. **Assess Your Current Readiness** — Navatom maps your existing procedures and records to SIRE 2.0's focus-based inspection framework. Identify gaps in documentation, training, or operational procedures. 2. **Close Gaps Systematically** — Use integrated modules to address identified gaps — update procedures in Manuals, schedule drills, complete training records, and conduct risk assessments. 3. **Maintain Continuous Readiness** — Automated reminders, scheduled audits, and real-time dashboards keep your fleet inspection-ready between vetting cycles. Track and resolve deficiencies before the next inspection. **FAQ:** - **What changed in SIRE 2.0 compared to the original SIRE programme?** — SIRE 2.0 replaces the original questionnaire-based approach with a focus-based inspection methodology. Instead of checking items off a fixed list, inspectors now assess how well a vessel's management systems function in practice. This means operators need to demonstrate not just that procedures exist, but that they are understood, implemented, and continuously improved. - **How does Navatom help prepare for SIRE 2.0 inspections?** — Navatom's integrated modules generate the evidence that SIRE 2.0 inspectors look for. Drill records show emergency preparedness, audit trails demonstrate management oversight, training records prove crew competence, and risk assessments show proactive hazard management. All of this evidence is organized and accessible from a single platform. - **Can we track SIRE 2.0 inspection findings in Navatom?** — Yes. After each inspection, findings are logged in the Non-Conformities or Findings modules. Navatom tracks corrective actions, assigns responsibilities, monitors deadlines, and verifies closure. Historical finding data helps you identify recurring issues and systemic improvements needed. - **How does SIRE 2.0 relate to TMSA and ISM?** — SIRE 2.0, TMSA, and ISM are interconnected frameworks. ISM provides the regulatory foundation for your Safety Management System. TMSA provides a self-assessment framework for measuring SMS effectiveness. SIRE 2.0 inspections evaluate how well your systems work in practice. Navatom connects all three — evidence generated for ISM and TMSA compliance directly supports your SIRE 2.0 readiness. - **Do we need separate tools for SIRE 2.0 compliance?** — No. Navatom's integrated platform covers all aspects of SIRE 2.0 readiness within your existing ship management workflow. Audit management, document control, training records, drill logs, and risk assessments are all built-in modules that work together. There is no need for separate vetting preparation tools. Related modules: Audits, Inspections & Visits, Non-Conformities, Drills, Manuals, Risk Assessments, Training ### EU MRV Reporting URL: https://navatom.com/solutions/eu-mrv Navatom automates EU MRV emissions monitoring, reporting, and verification for ships calling at EU/EEA ports, ensuring full compliance with Regulation (EU) 2015/757 and its 2023 amendments. Keywords: EU MRV, EU MRV compliance, emissions reporting, maritime emissions monitoring Compliance: EU MRV Regulation, Regulation (EU) 2015/757, Regulation (EU) 2023/957 **Benefits:** - **Automated Emissions Monitoring**: Continuously track fuel consumption and CO2 emissions per voyage with automatic data capture from your fleet's operational records — no manual spreadsheets required. - **Streamlined Verification Process**: Prepare verification-ready emissions reports with structured data packages that accredited verifiers can review efficiently, reducing back-and-forth cycles. - **Real-Time Fuel Tracking**: Monitor fuel consumption across all bunker types in real time, with automatic conversion to CO2 equivalents using IMO-approved emission factors. - **Regulatory Report Generation**: Generate annual emissions reports in the format required by the EU MRV regulation, including per-voyage breakdowns, fuel type summaries, and transport work calculations. **How it works:** 1. **Connect Your Fleet Data** — Link voyage records and fuel consumption logs from Navatom's operational modules. The system automatically captures noon reports, bunker delivery notes, and port call data. 2. **Monitor Emissions Continuously** — Navatom calculates CO2, CH4, and N2O emissions per voyage using approved emission factors. Quarterly dashboards highlight trends, anomalies, and data gaps before they become problems. 3. **Generate and Submit Reports** — Export verification-ready annual emissions reports with all supporting documentation. Navatom structures the data package for seamless submission to accredited verifiers and EMSA. **FAQ:** - **Who does the EU MRV regulation apply to?** — The EU MRV regulation applies to ships of 5,000 gross tonnage and above that call at any port within the European Economic Area, regardless of the ship's flag. This includes cargo ships, tankers, passenger vessels, and other commercial ships on international voyages. The regulation covers CO2 emissions from all voyages that start or end at an EU/EEA port, as well as emissions while at berth in those ports. - **What data must be reported under EU MRV?** — Ships must report fuel consumption by type, CO2 emissions per voyage, distance travelled, time spent at sea and at berth, cargo carried, and transport work. Following the 2023 amendment under Regulation (EU) 2023/957, methane (CH4) and nitrous oxide (N2O) emissions must also be monitored and reported. All data is collected per voyage and aggregated into an annual emissions report. - **What are the penalties for non-compliance with EU MRV?** — Ships that fail to comply with EU MRV reporting requirements risk being denied entry to EU/EEA ports. If a company fails to submit a verified emissions report for two consecutive reporting periods, the relevant flag state and port state authorities are notified. This can lead to detention, fines, and reputational damage. The regulation also feeds directly into EU ETS obligations, so incomplete MRV data can trigger additional financial penalties under the emissions trading system. - **How does Navatom automate EU MRV compliance?** — Navatom integrates fuel consumption data from its Consumption and Waste module with voyage data from the Voyage module to automatically calculate emissions per voyage. The platform applies IMO-approved emission factors, tracks quarterly progress, flags data quality issues, and generates the annual emissions report in the format required for verification. This eliminates manual data collection and reduces the risk of errors that could delay verification. - **How does EU MRV relate to the EU ETS?** — EU MRV data is the foundation for EU ETS compliance in the maritime sector. The verified emissions data from your MRV reports determines how many EU Allowances your company must purchase and surrender under the Emissions Trading System. Without a verified MRV report, you cannot calculate your ETS obligation. Navatom links these two compliance workflows so that your MRV data flows directly into ETS allowance calculations and cost forecasting. Related modules: Consumption & Waste, Logbooks, Certificates, Dashboard ### CII & EEXI Compliance URL: https://navatom.com/solutions/cii Navatom provides real-time Carbon Intensity Indicator monitoring, EEXI baseline management, and SEEMP integration to help ship managers maintain favorable efficiency ratings and avoid corrective action requirements. Keywords: CII compliance, EEXI compliance, Carbon Intensity Indicator, SEEMP, maritime decarbonization Compliance: CII, EEXI, MARPOL Annex VI, MEPC.352(78), MEPC.350(78) **Benefits:** - **CII Rating Simulation**: Model the impact of operational changes — slow steaming, route optimization, and port efficiency — on your CII rating before committing to a voyage plan. - **SEEMP Integration**: Maintain and update your Ship Energy Efficiency Management Plan within the platform, linking planned efficiency measures directly to observed CII performance data. - **Voyage Optimization Insights**: Receive data-driven recommendations on speed, routing, and fuel selection to improve your fleet's carbon intensity without sacrificing commercial performance. - **Automated Efficiency Tracking**: Track attained CII values across your fleet in real time, with automatic annual calculations and trend analysis that highlight vessels at risk of a poor rating. **How it works:** 1. **Establish Your Baseline** — Navatom calculates each vessel's EEXI reference value and attained CII from historical voyage and fuel consumption data, giving you a clear starting point for improvement. 2. **Monitor CII in Real Time** — As voyages are completed, the platform continuously updates each vessel's attained CII, comparing it against the required value and showing the current rating trajectory. 3. **Optimize and Report** — Use simulation tools to test efficiency measures, update your SEEMP accordingly, and generate CII and EEXI documentation for flag state submissions. **FAQ:** - **What is the Carbon Intensity Indicator (CII)?** — The Carbon Intensity Indicator is a measure of how efficiently a ship transports goods or passengers relative to its CO2 emissions. It is calculated as grams of CO2 per cargo-carrying capacity per nautical mile sailed. CII was introduced by the IMO through resolution MEPC.352(78) as part of the amendments to MARPOL Annex VI, and it applies to all ships of 5,000 gross tonnage and above on international voyages. Each ship receives an annual rating from A (most efficient) to E (least efficient). - **What is the Energy Efficiency Existing Ship Index (EEXI)?** — EEXI is a one-time technical efficiency measure for existing ships, introduced through resolution MEPC.350(78). Unlike CII, which measures operational efficiency over time, EEXI establishes a technical baseline for a ship's energy efficiency based on its design and installed power. Ships of 400 gross tonnage and above must demonstrate that their attained EEXI does not exceed the required EEXI value, with compliance verified at the first annual, intermediate, or renewal survey on or after January 1, 2023. - **What is the difference between CII and EEXI?** — CII is an operational measure that changes year to year based on how a ship is actually used — its speed, routes, cargo loading, and fuel consumption all affect the rating. EEXI is a one-time technical assessment based on the ship's design characteristics and installed power. A ship must meet both requirements: EEXI compliance is demonstrated once, while CII performance is measured and rated annually. Together they form the IMO's two-pronged approach to improving ship efficiency under MARPOL Annex VI. - **What happens if a ship is rated D or E on the CII scale?** — Ships rated D for three consecutive years or rated E in any single year must develop a corrective action plan as part of their Ship Energy Efficiency Management Plan (SEEMP). The corrective action plan must outline specific measures to improve the ship's carbon intensity, such as speed reduction, hull cleaning, propeller polishing, or route optimization. The first corrective actions are expected from 2026, as rating thresholds tighten annually. While the IMO has not yet mandated operational restrictions for poorly rated ships, port authorities and charterers are increasingly using CII ratings as a factor in commercial decisions. - **How does Navatom help improve a vessel's CII rating?** — Navatom tracks each vessel's attained CII in real time by combining fuel consumption data from the Consumption and Waste module with voyage data including distance sailed, cargo carried, and time at sea. The platform provides simulation tools that let operators model how changes in speed, routing, or fuel type would affect the CII rating before making operational decisions. It also integrates with the vessel's SEEMP to track planned efficiency measures and their observed impact on carbon intensity. - **How does the SEEMP fit into CII compliance?** — The Ship Energy Efficiency Management Plan is the operational counterpart to the CII rating system. Every ship must maintain a SEEMP that describes the efficiency measures it employs, sets targets for energy efficiency improvement, and documents the results. When a ship's CII rating triggers a corrective action requirement, the SEEMP is where the improvement plan is documented and tracked. Navatom manages the SEEMP lifecycle within the platform, linking planned measures to actual performance data so operators can demonstrate continuous improvement to surveyors and flag state authorities. Related modules: Consumption & Waste, Logbooks, Planned Maintenance System, Dashboard ### FuelEU Maritime Compliance URL: https://navatom.com/solutions/fueleu Navatom helps ship operators meet FuelEU Maritime requirements by tracking well-to-wake GHG intensity, monitoring compliance balances, and supporting fleet pooling strategies under Regulation (EU) 2023/1805. Keywords: FuelEU Maritime, GHG intensity, maritime decarbonization, well-to-wake Compliance: FuelEU Maritime, Regulation (EU) 2023/1805 **Benefits:** - **Well-to-Wake GHG Tracking**: Calculate the full lifecycle greenhouse gas intensity of every fuel used across your fleet, from production and distribution through to on-board combustion. - **Compliance Balance Monitoring**: Track your fleet's compliance balance in real time, visualizing surplus and deficit positions against the GHG intensity limit and identifying vessels that need attention. - **Fleet Pooling Analysis**: Model pooling scenarios to optimize compliance across your fleet — transfer surplus from efficient vessels to offset deficits on others, minimizing total compliance costs. - **Fuel Strategy Planning**: Evaluate the GHG intensity impact of different fuel choices and blending strategies before bunkering, helping you select the most cost-effective path to compliance. **How it works:** 1. **Map Your Fuel Portfolio** — Navatom catalogs the well-to-wake emission factors for every fuel type in your fleet, including conventional fuels, biofuels, LNG, methanol, and synthetic alternatives. 2. **Track GHG Intensity Per Voyage** — As fuel consumption data flows in from daily operations, the platform calculates the weighted GHG intensity for each vessel and compares it against the regulatory limit. 3. **Optimize and Report** — Use pooling and banking tools to balance compliance across your fleet, then generate the required documentation for submission to the administering authority. **FAQ:** - **What is FuelEU Maritime?** — FuelEU Maritime is a European regulation (Regulation (EU) 2023/1805) that sets limits on the greenhouse gas intensity of energy used on board ships calling at EU and EEA ports. Unlike the EU MRV regulation, which only requires monitoring and reporting, FuelEU Maritime mandates actual reductions in GHG intensity. It uses a well-to-wake methodology that accounts for the full lifecycle emissions of marine fuels, from production and transport through to on-board combustion. - **When does FuelEU Maritime take effect?** — FuelEU Maritime entered into force on January 1, 2025, with an initial GHG intensity reduction requirement of 2% below the 2020 reference value. The targets become progressively stricter over time: 6% reduction by 2030, 14.5% by 2035, 31% by 2040, 62% by 2045, and 80% by 2050. This trajectory is designed to drive a gradual transition from conventional fossil fuels to low-carbon and zero-carbon alternatives in the maritime sector. - **What does well-to-wake mean?** — Well-to-wake refers to the full lifecycle approach used to calculate a fuel's GHG intensity under FuelEU Maritime. It encompasses all emissions from the point of energy extraction or production (the 'well') through processing, distribution, and bunkering, up to and including combustion on board the ship (the 'wake'). This approach ensures that fuels are evaluated on their total climate impact, not just their tailpipe emissions. A fuel that produces low emissions when burned but has a carbon-intensive production process will score poorly under well-to-wake accounting. - **What are the penalties for non-compliance with FuelEU Maritime?** — Companies that fail to meet the GHG intensity limit must pay a penalty based on the cost differential between the fuel they actually used and the compliant fuel they should have used. The penalty is designed to remove any financial advantage from non-compliance. Additionally, persistent non-compliance over multiple reporting periods can result in increased scrutiny and potential restrictions on port access. Companies can mitigate penalties through compliance mechanisms such as pooling surplus credits from other vessels or banking excess compliance from previous years. - **How does Navatom help with FuelEU Maritime compliance?** — Navatom tracks fuel consumption data across your fleet and calculates the well-to-wake GHG intensity for each voyage using the emission factors specified in the regulation. The platform monitors your compliance balance in real time, showing whether each vessel — and your fleet as a whole — is above or below the required intensity limit. Fleet managers can model pooling scenarios to optimize compliance across vessels, evaluate the impact of alternative fuels before bunkering decisions, and generate the documentation required for regulatory submission. Related modules: Consumption & Waste, Logbooks, Dashboard ### IMO DCS Reporting URL: https://navatom.com/solutions/imo-dcs Navatom automates IMO Data Collection System reporting by capturing fuel consumption, distance, and hours underway from daily operations and generating flag state submissions in compliance with MARPOL Annex VI Regulation 22A. Keywords: IMO DCS, IMO data collection system, fuel oil consumption reporting, MARPOL Annex VI reporting Compliance: IMO DCS, MARPOL Annex VI Regulation 22A, Resolution MEPC.278(70) **Benefits:** - **Automated Data Collection**: Capture fuel oil consumption, hours underway, and distance travelled automatically from your fleet's daily operational records — no separate data entry for DCS reporting. - **Flag State Reporting**: Generate DCS reports in the format required by your flag state administration or recognized organization, with all mandatory data fields pre-populated from operational records. - **CII Data Integration**: The same fuel consumption and voyage data collected for IMO DCS feeds directly into CII calculations, ensuring consistency between your DCS submissions and CII ratings. - **Fleet-Wide Fuel Analytics**: Analyze fuel consumption patterns across your entire fleet with breakdowns by vessel, fuel type, trade route, and operating condition — turning compliance data into operational intelligence. **How it works:** 1. **Capture Operational Data** — Navatom collects fuel consumption from bunker delivery notes and daily reports, hours underway from voyage logs, and distance travelled from position reporting — all within normal operational workflows. 2. **Validate and Aggregate** — The platform validates data quality throughout the year, flags gaps or anomalies, and aggregates per-voyage records into the annual totals required for DCS reporting. 3. **Submit to Flag State** — Generate the completed DCS report with all required data points, ready for submission to your flag state administration or the recognized organization that issues your Statement of Compliance. **FAQ:** - **What is the IMO Data Collection System?** — The IMO Data Collection System (DCS) was established through Resolution MEPC.278(70) and made mandatory under MARPOL Annex VI Regulation 22A. It requires ships of 5,000 gross tonnage and above on international voyages to collect and report data on fuel oil consumption annually. The collected data is submitted to the ship's flag state, which in turn reports aggregated data to the IMO's Global Integrated Shipping Information System (GISIS) database. The DCS is part of the IMO's three-step approach to reducing shipping emissions: collect data, analyze it, then make informed regulatory decisions. - **What data must be reported under IMO DCS?** — Ships must report their total fuel oil consumption broken down by fuel type, the total hours underway during the calendar year, and the total distance travelled. These three reporting dimensions — fuel consumption, time, and distance — provide the foundation for calculating a ship's carbon intensity and fuel efficiency. The data is collected for the entire calendar year and reported as annual totals. Ships must also carry a Ship Fuel Oil Consumption Database Plan (SFOCDB Plan) that describes their data collection methodology. - **What is the difference between IMO DCS and EU MRV?** — While both systems collect similar data on fuel consumption and emissions, they differ in scope, granularity, and purpose. IMO DCS applies globally to ships on international voyages and collects aggregated annual data. EU MRV applies specifically to ships calling at EU/EEA ports and requires per-voyage data. EU MRV also requires reporting of cargo carried and transport work, which the IMO DCS does not. The EU MRV data feeds into EU ETS compliance, while IMO DCS data feeds into CII calculations. Ships trading in European waters must comply with both frameworks. - **How does IMO DCS data connect to CII calculations?** — The fuel consumption and distance data collected under the IMO DCS provides the key inputs for calculating a ship's Carbon Intensity Indicator. The CII formula divides total CO2 emissions (derived from fuel consumption) by the product of cargo-carrying capacity and distance travelled. By maintaining accurate DCS data, a ship ensures that its CII calculation is based on reliable figures. Navatom links these two compliance workflows so that the same data serves both DCS reporting and CII performance monitoring without duplication. - **How does Navatom automate IMO DCS reporting?** — Navatom captures fuel consumption data from bunker delivery notes and daily noon reports through its Consumption and Waste module, while voyage duration and distance data comes from the Voyage module. The platform automatically aggregates this data into the annual totals required for DCS reporting, validates data completeness, and generates the report in the format required by flag state administrations. Because the data is collected as part of normal ship operations, there is no separate DCS data entry process — compliance is a byproduct of using the platform. Related modules: Consumption & Waste, Logbooks, Certificates, Dashboard ### EU ETS for Shipping URL: https://navatom.com/solutions/eu-ets Navatom integrates EU Emissions Trading System compliance into your fleet operations, calculating allowance obligations from verified MRV data, tracking carbon costs per voyage, and forecasting ETS expenditure across your fleet. Keywords: EU ETS shipping, emissions trading, carbon allowances, maritime carbon market Compliance: EU ETS, Directive 2003/87/EC, EU Emissions Trading System **Benefits:** - **Automated Allowance Calculation**: Calculate the exact number of EU Allowances your fleet must surrender based on verified emissions data, with automatic application of phase-in percentages and geographic scope rules. - **MRV Data Integration**: Your EU MRV emissions reports flow directly into ETS allowance calculations, ensuring consistency between your verified emissions and your allowance obligations. - **Carbon Cost Forecasting**: Project future ETS costs based on current emissions trends, fleet expansion plans, and carbon price scenarios — giving your finance team the data to budget for carbon compliance. - **Voyage-Level Emissions Tracking**: Attribute carbon costs to individual voyages, enabling accurate cost allocation, charter party expense recovery, and data-driven decisions about route and speed optimization. **How it works:** 1. **Connect MRV Data** — Navatom links your verified EU MRV emissions reports to the ETS compliance module, automatically importing per-voyage CO2 data and applying the correct geographic scope and phase-in rules. 2. **Calculate Allowance Obligations** — The platform computes the number of EU Allowances required for each vessel and the fleet as a whole, factoring in intra-EU vs. extra-EU voyages and the current phase-in percentage. 3. **Manage Costs and Report** — Track allowance purchases, forecast future costs based on carbon price trends, and generate the documentation required for timely allowance surrender. **FAQ:** - **What is the EU ETS for shipping?** — The EU Emissions Trading System is a cap-and-trade mechanism that puts a price on carbon emissions. Under Directive 2003/87/EC, as amended to include the maritime sector, shipping companies operating vessels of 5,000 gross tonnage and above calling at EU/EEA ports must purchase and surrender EU Allowances (EUAs) corresponding to their CO2 emissions. Each allowance represents one tonne of CO2. The system creates a financial incentive to reduce emissions by making carbon a direct cost of operations. - **What is the EU ETS phase-in schedule for shipping?** — Maritime emissions are being phased into the EU ETS over three years. In 2024, companies must surrender allowances for 40% of their reported emissions. In 2025, this increases to 70%. From 2026 onward, shipping companies must cover 100% of their emissions under the EU ETS. This graduated approach gives the industry time to adapt to the financial impact of carbon pricing while steadily increasing the incentive to invest in emissions reduction. - **How are EU ETS allowances calculated for shipping?** — The number of allowances a company must surrender depends on three factors: the total verified CO2 emissions from its fleet, the geographic scope of each voyage, and the phase-in percentage for the current year. For voyages between two EU/EEA ports (intra-EU), 100% of emissions are counted. For voyages between an EU/EEA port and a non-EU port, 50% of emissions are counted. The resulting total is then multiplied by the phase-in percentage — 40% in 2024, 70% in 2025, and 100% from 2026. - **What is the financial impact of EU ETS on shipping?** — The financial impact depends on a vessel's emissions and the market price of EU Allowances. With allowance prices fluctuating on the carbon market — recent prices have ranged from 50 to 100 euros per tonne of CO2 — the cost can be substantial. A large container ship emitting 30,000 tonnes of CO2 per year could face an annual ETS cost of 1.5 to 3 million euros at full phase-in. These costs will increasingly influence commercial decisions including charter rates, route planning, fleet composition, and fuel strategy. - **How does Navatom help manage EU ETS compliance costs?** — Navatom calculates each vessel's EU ETS obligation using verified emissions data from the integrated EU MRV workflow. The platform applies the correct geographic scope rules and phase-in percentages automatically, then converts the allowance requirement into a financial liability using current or projected carbon prices. Fleet managers can track ETS costs at the voyage, vessel, and fleet level, forecast future expenditure under different carbon price scenarios, and allocate carbon costs to specific charter parties or cost centers through the Bookkeeping and Running Cost modules. Related modules: Consumption & Waste, Logbooks, Bookkeeping, Running Cost ### Vessel Lifecycle Management URL: https://navatom.com/solutions/vessel-lifecycle Manage every stage of a vessel's life — from commissioning through operations, maintenance, drydocking, and disposal — with Navatom's integrated cloud platform. Keywords: vessel lifecycle management, maritime asset management, ship lifecycle, fleet asset management Compliance: Class Survey Requirements, ISM Code, SOLAS **Benefits:** - **End-to-End Asset Visibility**: See every vessel's status across all lifecycle stages in real time. From maintenance history to certificate expiry dates, nothing is hidden in spreadsheets or filing cabinets. - **Integrated Maintenance Planning**: Connect planned maintenance schedules with spare parts inventory, running costs, and class survey requirements in a single system — eliminating data silos between departments. - **Drydock Cost Optimization**: Plan drydock projects with full visibility into historical maintenance data, outstanding deficiencies, and spare parts availability. Reduce unexpected costs by arriving at the yard fully prepared. - **Certificate Lifecycle Tracking**: Track every statutory and class certificate from issuance through renewal. Automated alerts ensure no certificate lapses, protecting your vessels from detention and trading restrictions. **How it works:** 1. **Onboard Your Fleet** — Register your vessels and import existing records — maintenance histories, certificate inventories, spare parts catalogs, and running cost data. Navatom structures everything into a unified digital profile for each vessel. 2. **Connect All Lifecycle Modules** — Activate the modules relevant to each lifecycle stage. Planned maintenance, certificates, spare parts, drydock planning, and running costs all share data automatically, giving you a single source of truth. 3. **Monitor and Optimize Continuously** — Use fleet-wide dashboards to track vessel condition, upcoming surveys, cost trends, and maintenance backlogs. Make informed decisions about repairs, drydocking schedules, and end-of-life planning based on real data. **FAQ:** - **What is vessel lifecycle management?** — Vessel lifecycle management is the practice of overseeing a ship through every stage of its operational life — from initial commissioning and entry into service, through daily operations and periodic maintenance, to major drydock projects and eventual disposal or recycling. Effective vessel lifecycle management requires coordinating multiple disciplines including technical management, procurement, compliance, and financial oversight. A digital platform like Navatom brings all of these disciplines together so that decisions at each stage are informed by complete, accurate data. - **What lifecycle stages does Navatom cover?** — Navatom supports five distinct lifecycle stages: commissioning (vessel registration, initial surveys, baseline records), operations (daily fleet management, voyage tracking, crew administration), maintenance (planned and unplanned maintenance, spare parts management), drydocking (project planning, specification preparation, cost tracking), and disposal or recycling (end-of-life documentation, regulatory compliance). Each stage is supported by purpose-built modules that share data seamlessly, so the transition between stages is smooth and fully documented. - **How does digital vessel lifecycle management reduce costs?** — Digital vessel lifecycle management reduces costs in several ways. Planned maintenance systems prevent equipment failures that lead to expensive emergency repairs. Certificate tracking avoids detentions and off-hire periods caused by expired documentation. Drydock planning tools help you scope projects accurately, reducing yard time and cost overruns. Running cost analysis identifies trends and anomalies early, enabling proactive budget management. Across the fleet, having all data in one platform eliminates the hidden costs of manual data entry, duplicate records, and communication delays between departments. - **Which Navatom modules support vessel lifecycle management?** — Vessel lifecycle management in Navatom is supported by over 30 integrated modules. The core modules include the Planned Maintenance System for scheduled and condition-based maintenance, Spare Parts for inventory and procurement, Dry Dock for project planning and execution, Certificates for statutory and class documentation, and Running Cost for financial tracking and budgeting. Additional modules for crew management, inspections, risk assessments, and safety management extend coverage to every operational dimension. All modules share a common data model, so information flows automatically between them. - **How quickly can we implement vessel lifecycle management with Navatom?** — Most fleet operators are fully operational within a few weeks. Because Navatom is cloud-based, there is no server installation or IT infrastructure to set up. The onboarding process involves registering your vessels, importing existing records (maintenance history, certificates, spare parts catalogs), and configuring workflows to match your operational procedures. Navatom's support team assists throughout the process, and crew members can begin using the platform immediately from any device with a web browser — whether ashore or on board. Related modules: Planned Maintenance System, Inventory, Drydock, Certificates, Running Cost ### Ship Management for Small Fleets URL: https://navatom.com/solutions/small-fleets Navatom gives small fleet operators access to the same 30+ integrated ship management modules used by large fleets — with no installation, per-ship pricing, and the ability to start from just one vessel. Keywords: ship management for small fleets, small fleet management, affordable maritime software, maritime SaaS for small operators Compliance: ISM Code, SOLAS, MARPOL **Benefits:** - **Enterprise Features Without Enterprise Costs**: Access the same planned maintenance, certificate tracking, crew management, and compliance tools that large fleets use — without the six-figure license fees and lengthy implementation projects. - **Start from One Vessel**: There is no minimum fleet size. Whether you manage one vessel or ten, Navatom provides the same full-featured platform with per-ship pricing that scales with your fleet. - **No IT Infrastructure Required**: Navatom runs entirely in the cloud. There are no servers to install, no software to maintain, and no IT department needed. Access the platform from any device with a web browser. - **Scale as You Grow**: Start with the modules you need today and activate additional capabilities as your fleet grows. Adding a new vessel takes minutes, not months, and your existing data and configurations carry forward seamlessly. **How it works:** 1. **Sign Up and Register Your Vessels** — Create your account, register your vessels, and choose the modules you need. There is no installation process — you are ready to start within minutes of signing up. 2. **Import Your Existing Data** — Upload your maintenance records, crew lists, certificates, and operational data. Navatom's onboarding support helps you migrate from spreadsheets, paper records, or legacy systems quickly and accurately. 3. **Manage Your Fleet from Anywhere** — Access your fleet data from any device — office desktop, laptop at home, or tablet on board. Your entire operation is available in one platform, with real-time synchronization between shore and vessel. **FAQ:** - **Can small fleets afford ship management software?** — Yes. Navatom uses a per-ship pricing model that makes professional ship management software accessible to operators of any size. Unlike traditional enterprise solutions that require large upfront license fees and expensive implementation projects, Navatom is a cloud-based subscription service. There is no hardware to purchase, no IT staff to hire, and no installation costs. Small fleet operators pay only for the vessels they manage, making ship management for small fleets economically viable even for single-vessel companies. - **What is the minimum fleet size to use Navatom?** — There is no minimum fleet size. You can start with a single vessel and add more as your fleet grows. Navatom was designed as a cloud-native platform from the beginning, which means there are no per-installation costs that would make small deployments uneconomical. Whether you manage one coastal tanker or ten bulkers, you get the same platform, the same modules, and the same support. This makes Navatom one of the most accessible ship management solutions for small fleet operators. - **How does per-ship pricing work?** — Navatom charges a monthly subscription based on the number of vessels in your fleet. Each vessel added to the platform unlocks the full suite of available modules — planned maintenance, certificates, crew management, consumption tracking, safety management, and more. There are no hidden fees for additional users, no extra charges for shore-side access, and no premium tiers that lock features behind higher price points. You can see the full pricing structure on our pricing page, and a free trial is available so you can evaluate the platform before committing. - **Do small fleets get the same features as large fleets?** — Absolutely. Every Navatom customer has access to the same 30+ integrated modules regardless of fleet size. There is no feature-limited version for small operators. The planned maintenance system, certificate tracking, crew management, drydock planning, running cost analysis, and every other module works identically whether your fleet has one vessel or one hundred. This means that small fleet operators benefit from the same level of operational control and compliance support that larger companies enjoy — without the enterprise price tag. - **How quickly can a small operator go live with Navatom?** — Most small fleet operators are fully operational within one to two weeks. Because Navatom is cloud-based, there is no server setup, no software installation, and no IT project to manage. The onboarding process involves registering your vessels, importing existing records, and configuring workflows to match your operations. Navatom's support team provides guided onboarding assistance, and the platform's intuitive interface means crew and shore staff can start using it productively with minimal training. For a small fleet, the transition from spreadsheets or paper-based systems to Navatom is remarkably straightforward. Related modules: Planned Maintenance System, Consumption & Waste, Certificates, Crew Manager, Dashboard ### Ship Management for Large Fleets URL: https://navatom.com/solutions/large-fleets Navatom is an integrated ship management platform that manages large fleets with the same ease as small ones — 30+ modules, instant vessel onboarding, years of operational data retained without performance loss, and a zero data loss track record since launch. Keywords: ship management for large fleets, enterprise fleet management, large fleet management software, marine fleet management software, maritime ERP, fleet management at scale, integrated ship management, vessel operations software, all-in-one ship management software Compliance: ISM Code, SOLAS, MARPOL, EU MRV, IMO DCS **Benefits:** - **Scales Without Complexity**: Navatom handles large fleets without requiring additional infrastructure, dedicated IT staff, or complex deployment projects. Adding your fiftieth vessel is as simple as adding your first — the platform scales transparently in the background while your team focuses on operations. - **Years of Data, Zero Degradation**: Navatom retains years of operational data — maintenance histories, voyage records, crew rotations, consumption logs, audit trails — without any degradation in query speed or system responsiveness. Large fleets generate massive volumes of data, and Navatom's architecture is built to handle that growth indefinitely. - **Zero Data Loss Track Record**: Since launch, Navatom has never lost a single byte of customer data. Every maintenance job, every certificate record, every voyage report, every crew document — all preserved with full integrity. For large fleet operators managing thousands of compliance-critical records, this reliability is not optional. - **Unified Fleet-Wide Visibility**: Large fleets need centralized oversight without sacrificing vessel-level detail. Navatom provides fleet-wide dashboards, cross-vessel analytics, and consolidated reporting while maintaining full granularity for each vessel's individual operations, maintenance schedules, and compliance status. - **Rapid Vessel Onboarding**: New acquisitions, time charters, or fleet expansions do not require lengthy implementation projects. Register a vessel, import its data, assign crew, and the vessel is live on the platform within minutes — fully integrated with your existing fleet's workflows, templates, and reporting structures. **How it works:** 1. **Register Your Fleet** — Create your organization, register your vessels, and configure your fleet structure. Whether you manage 10 vessels or 200, the setup process is identical — there is no enterprise-specific implementation phase, no consulting engagement, and no multi-month deployment timeline. 2. **Import and Consolidate Historical Data** — Migrate your existing records from legacy systems, spreadsheets, or paper archives. Navatom's onboarding support helps large fleet operators consolidate data from multiple sources into a single unified platform, preserving historical records and ensuring continuity. 3. **Operate at Scale from Day One** — Your entire fleet is accessible from a single interface — shore-based managers see fleet-wide dashboards while vessels access their specific data. Add new vessels at any time with zero disruption to existing operations. Data accumulates over years without any maintenance windows, performance tuning, or database cleanups required on your end. **FAQ:** - **Can Navatom handle fleets of 50, 100, or more vessels?** — Yes. Navatom is a cloud-native platform built to scale horizontally. There is no practical upper limit on fleet size. The same architecture that serves a five-vessel operator serves fleets with over a hundred vessels — the platform scales automatically in the background without any intervention from your IT team. Response times, data synchronization, and reporting performance remain consistent regardless of fleet size. - **How long does it take to onboard a new vessel?** — Registering a new vessel on Navatom takes minutes. The process involves entering vessel particulars, assigning modules, and optionally importing historical data. There is no software installation, no server provisioning, and no configuration project. For large fleet operators who regularly add vessels through acquisitions or time charters, this means fleet expansion never creates an IT bottleneck. The new vessel is immediately integrated with your existing fleet workflows, templates, and reporting structures. - **How does Navatom handle years of accumulated fleet data?** — Navatom retains all historical data indefinitely without archiving, purging, or performance degradation. Maintenance records from five years ago load as quickly as records from yesterday. This is critical for large fleets where regulatory audits may require historical evidence spanning multiple DOC cycles, and where operational analytics depend on long-term trend data across the entire fleet. The platform's architecture is specifically designed for high-volume, long-retention data patterns that large fleet operations produce. - **Has Navatom ever lost customer data?** — No. Navatom has a zero data loss record since launch. Every record — maintenance jobs, certificates, crew documents, voyage reports, consumption data, audit findings — is preserved with full integrity. The platform uses redundant cloud infrastructure with automated backups and disaster recovery. For large fleet operators managing tens of thousands of compliance-critical records, this track record is a fundamental requirement, not a bonus feature. - **Do we need dedicated IT infrastructure to run Navatom for a large fleet?** — No. Navatom is entirely cloud-based. There are no servers to install, no databases to maintain, no software updates to schedule, and no IT infrastructure to manage. This is true regardless of fleet size — a 100-vessel fleet uses the same cloud platform as a 5-vessel fleet. Your IT department does not need to provision hardware, manage backups, or handle software maintenance. Navatom handles all of this transparently. - **How does Navatom compare to traditional maritime ERP systems for large fleets?** — Traditional maritime ERP systems typically require significant upfront investment, multi-month implementation projects, on-premises server infrastructure, and ongoing IT maintenance. Navatom delivers equivalent or superior functionality as a cloud-based maritime compliance software platform with no installation, no infrastructure requirements, and immediate scalability. Large fleet operators get 30+ integrated modules, fleet-wide analytics, and compliance management without the capital expenditure, implementation risk, and IT overhead of legacy maritime ERP deployments. As an all-in-one ship management software solution, Navatom replaces multiple point solutions with a single integrated platform. - **Can different departments within our organization access different parts of the platform?** — Yes. Navatom supports role-based access control that allows you to define exactly what each user or department can see and do. Fleet managers can view cross-vessel dashboards and consolidated reports. Technical superintendents can focus on maintenance and drydock planning. Crew departments manage manning and certifications. Safety officers handle audits, drills, and non-conformities. Each role sees the information relevant to their responsibilities while the platform maintains a unified data model underneath. Related modules: Planned Maintenance System, Consumption & Waste, Certificates, Crew Manager, Dashboard, Audits, Inspections & Visits ### Fleet Scalability & Rapid Onboarding URL: https://navatom.com/solutions/fleet-scalability Add vessels to Navatom in minutes, not months. As a maritime cloud platform, Navatom requires no installation, no infrastructure scaling, and no IT projects — whether you are onboarding your second vessel or your two-hundredth. Keywords: fleet scalability, vessel onboarding, maritime fleet growth, ship management scalability, rapid vessel deployment, maritime cloud platform, ship management platform, ship-shore data synchronization **Benefits:** - **Onboard Vessels in Minutes**: Register a new vessel, assign modules, import records, and go live — all within minutes. No server setup, no software deployment, no configuration project. Fleet expansion is an operational decision, not an IT engagement. - **No Infrastructure to Scale**: Navatom is cloud-native. There are no servers to provision, no databases to resize, no load balancers to configure. The platform scales automatically and invisibly in the background as your fleet grows from 5 vessels to 50 to 500. - **Consistent Experience at Any Size**: Every vessel on the platform gets the same full suite of 30+ modules, the same response times, and the same data retention — regardless of total fleet size. Performance does not degrade as you add more vessels or accumulate more data over time. - **Seamless Fleet Transitions**: Acquisitions, mergers, time charters, and vessel disposals are routine events for growing fleets. Navatom handles all of these without disruption — new vessels integrate instantly, departing vessels are archived with full data preservation, and your active fleet view always reflects reality. **How it works:** 1. **Register the Vessel** — Enter the vessel's particulars — name, IMO number, type, flag state, and classification details. The vessel is created on the platform immediately and assigned to your fleet. 2. **Assign Modules and Import Data** — Activate the modules the vessel needs — maintenance, certificates, crew, consumption, safety, and more. Import existing records from spreadsheets, previous systems, or paper archives. Navatom's onboarding support assists with data migration for complex transfers. 3. **Operate Immediately** — The vessel is live. Shore-based managers see it in fleet dashboards. Crew on board access their vessel's data. Maintenance schedules, certificate tracking, and compliance workflows are active from the moment of registration. No waiting period, no staging environment, no go-live project. **FAQ:** - **How long does it take to add a new vessel to Navatom?** — Registering a new vessel takes minutes. Enter the vessel particulars, assign the modules you want to activate, and the vessel is live on the platform. If you are importing historical data from a previous system, the data migration may take longer depending on volume and format, but the vessel itself is operational immediately. There is no software to install on board, no servers to configure, and no IT project to schedule. - **What happens when we acquire a fleet of multiple vessels at once?** — Navatom handles bulk vessel onboarding without any special process. Each vessel is registered individually, but the process is fast enough that a fleet of 10 or 20 vessels can be onboarded in a single session. All new vessels immediately inherit your organization's existing workflow templates, reporting structures, and compliance configurations. Navatom's onboarding team provides dedicated support for large fleet transitions, including data migration from legacy systems. - **Does adding more vessels slow down the platform?** — No. Navatom's cloud architecture scales automatically. Adding vessels does not affect response times, report generation speed, or data synchronization for your existing fleet. Each vessel's data is managed efficiently, and the platform is architected to handle growth without any degradation in performance or user experience. - **What happens to a vessel's data when it leaves our fleet?** — When a vessel is deactivated — whether sold, returned from charter, or transferred — all of its historical data is fully preserved on the platform. Maintenance records, certificates, voyage reports, crew histories, and every other document remain accessible for regulatory purposes and historical reference. The vessel is removed from active dashboards and operational views, but its data is never deleted. - **Can we onboard vessels that have no digital records?** — Yes. Many vessels transitioning to Navatom come from paper-based or spreadsheet-based management. The onboarding process supports manual data entry for vessels with no existing digital records. Navatom's support team can assist with data structuring and entry for vessels with complex paper histories. Once on the platform, all future records are digital from day one. Related modules: Planned Maintenance System, Certificates, Crew Manager, Dashboard, Consumption & Waste ### Maritime Data Integrity & Retention URL: https://navatom.com/solutions/data-integrity Navatom has never lost customer data. Years of maintenance records, voyage reports, crew documents, and compliance evidence — stored indefinitely, accessible instantly, and preserved with complete integrity. Keywords: maritime data integrity, fleet data management, maritime data retention, ship management data security, maritime compliance data, maritime compliance software, vessel reporting system, maritime business intelligence Compliance: ISM Code, GDPR, IMO FAL Convention **Benefits:** - **Zero Data Loss Since Launch**: Navatom has never lost a single customer record. Every maintenance job, certificate, voyage report, crew document, audit finding, and consumption log is preserved exactly as entered. This is not a marketing aspiration — it is the platform's operational track record. - **Indefinite Data Retention**: There is no archiving window, no automatic purging, and no expiration on stored data. Records from the day you started using Navatom are as accessible and responsive as records from today. For regulatory environments that require years of historical evidence, this means your compliance data is always ready. - **Instant Access to Historical Records**: Retrieving a five-year-old maintenance record takes the same amount of time as retrieving one from last week. There is no cold storage delay, no archive retrieval process, and no performance penalty for accessing older data. Fleet managers, auditors, and compliance officers get immediate access to the full historical record. - **Redundant Cloud Architecture**: Navatom runs on redundant cloud infrastructure with automated backups and disaster recovery. Your data is not stored on a single server or in a single data center. The architecture is designed so that no single hardware failure, network disruption, or regional incident can compromise your fleet's records. - **Audit-Ready Compliance Evidence**: When auditors request historical evidence — whether for ISM Code compliance, port state control inspections, or internal management reviews — the data is immediately available. Complete audit trails, timestamped records, and full document histories provide the evidence chain that regulatory bodies require, without manual compilation or data retrieval projects. **How it works:** 1. **Your Data Is Stored Redundantly** — Every record entered into Navatom is stored across redundant cloud infrastructure with automated backups. There is no single point of failure. Your fleet's operational data is protected by the same infrastructure standards used by the world's largest cloud platforms. 2. **All Records Are Retained Indefinitely** — Navatom does not archive, purge, or expire your data. Maintenance histories, crew records, consumption logs, and every other operational record remain in the active database — queryable and accessible at full speed — for as long as you use the platform. 3. **Access and Audit at Any Time** — Retrieve any record from any point in your operational history instantly. Generate reports that span years of data. Respond to audit requests with complete, timestamped evidence chains. The platform treats all data as current — there is no concept of archived or degraded access. **FAQ:** - **Has Navatom ever lost customer data?** — No. Since its launch, Navatom has a zero data loss record. Every maintenance work order, every certificate record, every voyage report, every crew document, every consumption entry, and every audit finding has been preserved with complete integrity. This track record reflects the platform's redundant cloud architecture, automated backup systems, and disaster recovery design — not luck, but engineering. - **How long does Navatom retain our data?** — Indefinitely. There is no retention limit, no automatic archiving after a fixed period, and no data purging schedule. Records from the first day of your Navatom usage remain in the active database, fully accessible and queryable at the same speed as recent records. This is particularly important for maritime operations where regulatory audits may request evidence spanning multiple DOC cycles — typically five years, but sometimes longer. - **Does performance degrade as data accumulates over years?** — No. Navatom's database architecture is designed for high-volume, long-retention data patterns. Query performance, report generation speed, and user interface responsiveness remain consistent regardless of how much historical data is stored. A fleet that has been using Navatom for five years experiences the same performance as a fleet that joined last month. The platform handles data growth transparently without requiring any action from your side. - **How is our data protected against hardware failures?** — Navatom runs on redundant cloud infrastructure. Your data is replicated across multiple storage systems with automated backups that run continuously. In the event of any hardware failure, the platform fails over automatically with no data loss and minimal service interruption. There is no single server or single data center that represents a point of failure for your fleet's records. - **Can we export our data if we decide to leave Navatom?** — Yes. Your data belongs to you. Navatom supports data export in standard formats, allowing you to retrieve your complete operational history — maintenance records, certificates, crew data, consumption logs, and all other records — at any time. There is no lock-in and no data hostage situation. If you choose to move to another platform, your data moves with you. - **How does long-term data retention help with regulatory compliance?** — Maritime regulatory frameworks — ISM Code, SOLAS, MARPOL, EU MRV, and others — require operators to maintain records for extended periods. ISM Code audits may request evidence spanning a full five-year DOC cycle. Environmental regulations may require years of consumption and emissions data. Port state control inspections can request historical maintenance and safety records at any time. With Navatom, all of this data is immediately available, organized, and audit-ready — no manual compilation, no archive retrieval, and no gaps in the evidence chain. Related modules: Planned Maintenance System, Certificates, Consumption & Waste, Audits, Inspections & Visits, Logbooks, Dashboard --- ## Blog - **Predictive Maintenance in Shipping: The Honest Version**: https://navatom.com/blog/predictive-maintenance-shipping Predictive maintenance is the most oversold phrase in maritime tech. Here is what the rules actually require, what prediction really needs, and what delivers value today. Tags: predictive maintenance, planned maintenance system, condition-based maintenance, ship maintenance software, maritime compliance - **AI in Ship Management: What It Actually Does (and What It Doesn't)**: https://navatom.com/blog/ai-in-ship-management An honest, technically grounded tour of what maritime AI actually does in a ship-management office today — and, just as clearly, what it does not. Tags: AI in ship management, maritime AI, ship management software, maritime technology, fleet management - **Maritime AI Governance: Why 81% Pilot, 11% Scale**: https://navatom.com/blog/maritime-ai-governance Across the industry, 81% of maritime companies are piloting AI — but only 11% have the governance to scale one. That gap isn't caution; it's the difference between a demo and a deployment. Here's the practical governance a ship manager actually needs. Tags: maritime ai governance, ai in ship management, maritime ai software, maritime compliance, responsible ai maritime - **Starlink at Sea: What Changes on a Ship When Crews Can Finally Call Home**: https://navatom.com/blog/starlink-at-sea-crew-connectivity In Q3 2025, connectivity was the only seafarer wellbeing category that improved — every other measure declined. Starlink is now on roughly 150,000 vessels, and 11 major operators have gone public with fleet-wide rollouts. The human impact is real, and so is the backlash. Here is what actually changed on a ship, what the data says about retention and safety, and what every ship manager should demand from the software layer that now runs over an always-on connection. Tags: starlink maritime, crew connectivity, life at sea, seafarer welfare, maritime cybersecurity, ship management software, maritime cloud platform - **Maritime Cybersecurity in 2026: What Ship Managers Actually Need to Know**: https://navatom.com/blog/maritime-cybersecurity-2026-ship-managers-guide Maritime cyber incidents surged 103% in 2025. With USCG deadlines approaching, TMSA 3 Element 13 now mandatory, and IMO guidelines upgraded to NIST v2.0, here is what every ship manager needs to know about cybersecurity — and what to demand from your software vendors. Tags: maritime cybersecurity, cyber security on ships, TMSA 3 cybersecurity, USCG maritime cybersecurity, ship management software, maritime cyber risk - **Maritime CMMS vs PMS: What's the Difference?**: https://navatom.com/blog/maritime-cmms-vs-pms-difference CMMS and PMS appear interchangeably in maritime RFPs and classification surveys, yet they are not identical. This article dissects the real differences — from regulatory roots to ship-shore architecture — so you can evaluate maintenance systems with clarity. Tags: ship maintenance system, maritime CMMS, planned maintenance system, vessel maintenance software, ISM Code, maritime asset management - **Maritime Compliance Automation: What Comes After Digitization**: https://navatom.com/blog/maritime-compliance-automation-beyond-digitization Digitization moved maritime compliance from paper to screens. Automation moves it from human effort to system intelligence. Here is what that shift looks like across EU ETS, FuelEU, SIRE 2.0, MLC, and a dozen other obligations arriving in the same two-year window. Tags: maritime compliance automation, maritime workflow automation, maritime compliance software, EU ETS maritime, ship management software - **What Cloud Actually Means in Ship Management Software**: https://navatom.com/blog/cloud-vs-on-premise-ship-management-software Every maritime software vendor claims to be cloud-based. But the experience behind that label varies enormously -- from a browser you open anywhere to a server bolted to your vessel's deck. This guide helps fleet managers understand the difference and ask the right questions. Tags: cloud ship management, maritime cloud platform, maritime SaaS, ship management software, maritime digital transformation, vessel management software - **Crew Work and Rest Hours: A Practical Guide to Maritime Compliance**: https://navatom.com/blog/crew-work-rest-hours-compliance-guide Tracking crew work and rest hours is one of the most critical — and most frequently violated — compliance obligations in shipping. This guide breaks down STCW, MLC, and OCIMF requirements, common violations, and practical strategies for staying compliant. Tags: crew rest hours, crew management software, STCW compliance, MLC 2006, maritime compliance, ship management software - **Crew Management Software for Ships: What Every Fleet Operator Needs to Know**: https://navatom.com/blog/crew-management-software-ships Managing crews across a global fleet means juggling certifications, payroll, schedules, and regulatory compliance simultaneously. Here is how modern crew management software solves the hardest operational challenges in maritime HR. Tags: crew management software, crew management, STCW, MLC, maritime HR, ship management software - **What Is a Planned Maintenance System (PMS) for Ships?**: https://navatom.com/blog/planned-maintenance-system-ships A planned maintenance system schedules, tracks, and documents every maintenance task aboard a vessel. Here is what fleet operators need to know about PMS software, IMO requirements, and the shift from paper to cloud. Tags: planned maintenance system, PMS, ship maintenance, maritime CMMS, preventive maintenance, IMO compliance, vessel management - **Maritime Inventory Management: How to Control Spare Parts Across Your Fleet**: https://navatom.com/blog/maritime-inventory-management-ships Managing spare parts across a fleet of vessels is a $10 billion challenge shaped by ISM Code mandates, SOLAS requirements, and the operational reality of ships that never stop moving. This guide covers the regulations, common pitfalls, and best practices for maritime inventory control. Tags: maritime inventory management, spare parts management, ship management software, ISM Code, vessel management system - **Maritime Procurement: Why Buying for Ships Breaks Every Rule of Traditional Purchasing**: https://navatom.com/blog/maritime-procurement-why-buying-for-ships-breaks-every-rule Ship procurement is nothing like land-based purchasing. Moving delivery destinations, classification society requirements, multi-currency invoices, and off-hire penalties of $60,000 per day make maritime procurement one of the most complex purchasing disciplines in any industry. Here is what makes it so hard — and what modern ship management software can do about it. - **Revolutionizing Your Workflow: Introducing Layout Customization in Navatom**: https://navatom.com/blog/revolutionizing-your-workflow-introducing-layout-customization-in-navatom Dive into these new features and take control of your workspace like never before. We're here to make your maritime tasks as effortless as a gentle sea breeze. - **Health, Safety, Environment, Quality (HSEQ): FAQ Book**: https://navatom.com/blog/health-safety-environment-quality-hseq-faq-book HSEQ stands for "health, safety, environment, and quality". HSEQ in the maritime industry is at the core of compliance with rules and regulations. - **What is Inventory of Hazardous Materials (IHM)**: https://navatom.com/blog/what-is-ihm A short introduction to the inventory of hazardous materials for the maritime industry. - **Tanker Management and Self Assessment (TMSA) Explained**: https://navatom.com/blog/what-is-tmsa Tanker Management Self Assessment (TMSA) enables ship management companies to improve and gauge their own safety management systems continuously. - **Advantages of cloud computing for businesses**: https://navatom.com/blog/advantages-of-cloud-computing-for-businesses Cloud computing can assist your organization in maintaining vital information, data, programs and continue the swift running of systems. - **How to Approach Ship Management Software Implementation**: https://navatom.com/blog/how-to-approach-system-implementation Implementing comprehensive and effective ship management system software requires the utmost care and planning. - **Optimum Safety Culture for Ship Management**: https://navatom.com/blog/optimum-safety-culture-for-ship-management It is no surprise that the shipping industry harbors the risk of accidents and requires the appropriate safety measures to be adopted at all times. - **5 Challenges of integrating cloud technologies for maritime companies**: https://navatom.com/blog/challenges-of-integrating-cloud-technologies Maritime companies face an increasing amount of excitement towards cloud ship management tools and software, learn the challenges of integration and migration. - **The Importance of Maintenance Systems in Vessel Management**: https://navatom.com/blog/the-importance-of-maintenance-systems How you Can Optimize Ship Management through Predictive or Preventive Maintenance. - **Seafarer Crew Recruitment & Retainment FAQ**: https://navatom.com/blog/seafarer-crew-recruitment-and-retainment-faq A Guide for the Shipping & Maritime Industry on crew recruitment and human resources. - **How Are Technological Tools Attempting to Optimize Crew Productivity**: https://navatom.com/blog/technological-tools-to-optimize-crew-productivity Crew management has occupied the cost optimization plan as labor costs continue to increase with larger vessel sizes. - **Why is Navatom the Ultimate Ship Management Software?**: https://navatom.com/blog/why-is-navatom-the-ultimate-ship-management-software Meet the unique features of the all-in-one ship management solution that will help you manage your fleet, access your ship management insights.  - **Maritime Cyber Security in 2021: All You Need to Know**: https://navatom.com/blog/maritime-cyber-security-in-2021-all-you-need-to-know Data from the International Maritime Organization positions maritime cyber risk as a significant threat to a company’s technological assets. - **Welcome to Navatom**: https://navatom.com/blog/welcome-to-navatom Navatom is the next-generation ship management platform with cloud-based software to enable access to your real-time maritime data. - **Why are Cloud Based Software on the Rise?**: https://navatom.com/blog/why-are-cloud-based-software-on-the-rise Cloud-based software has been a critical trend not only in the past year but for the last couple of years altogether. --- ## Maritime Glossary - **Ballast Water Management**: The treatment and management of ballast water on ships to prevent the transfer of invasive aquatic organisms between ports, as regulated by the IMO BWM Convention. (https://navatom.com/glossary/ballast-water-management) - **CII Rating**: The Carbon Intensity Indicator (CII) is an IMO operational measure that assesses how efficiently a ship transports goods relative to its CO2 emissions, rating vessels on an A-to-E scale that tightens annually. (https://navatom.com/glossary/cii-rating) - **Class Survey**: Class surveys are periodic inspections conducted by classification societies to verify that a vessel continues to comply with the structural, mechanical, electrical, and safety standards required for its class notation. (https://navatom.com/glossary/class-survey) - **Crew Management**: Crew management in maritime encompasses the planning, scheduling, and administration of seafarer employment across a fleet — covering recruitment, certification tracking, rotation planning, payroll, and compliance with MLC 2006 and STCW. (https://navatom.com/glossary/crew-management) - **Crew Management Software**: Software for managing seafarer records, contracts, certifications, payroll, crew changes, and voyage planning across a fleet. (https://navatom.com/glossary/crew-management-software) - **Designated Person Ashore**: The Designated Person Ashore (DPA) is a mandatory role under Section 4 of the ISM Code, responsible for monitoring the safety and pollution-prevention aspects of each vessel’s operation and ensuring adequate resources and shore-based support. (https://navatom.com/glossary/designated-person-ashore) - **Dry Docking**: The scheduled removal of a vessel from water for inspection, maintenance, and repair of the hull, propeller, rudder, and underwater fittings. (https://navatom.com/glossary/dry-docking) - **EEXI**: The Energy Efficiency Existing Ship Index (EEXI) is a one-time technical measure under MARPOL Annex VI that establishes a mandatory baseline energy efficiency standard for existing ships, requiring compliance from the first annual, intermediate, or renewal IAPP survey on or after 1 January 2023. (https://navatom.com/glossary/eexi) - **EU ETS Shipping**: The EU Emissions Trading System (EU ETS) is the European Union's carbon market, and since January 2024, it has been extended to cover the maritime transport sector. Under this extension, shipping companies operating vessels of 5,000 gross tonnage and above that call at EU and EEA ports must purch... (https://navatom.com/glossary/eu-ets-shipping) - **EU MRV**: The EU Monitoring, Reporting and Verification (MRV) Regulation, formally Regulation (EU) 2015/757, requires ship operators to monitor, report, and verify carbon dioxide (CO2) emissions for all ships over 5,000 gross tonnage that call at ports within the European Economic Area (EEA). Adopted as pa... (https://navatom.com/glossary/eu-mrv) - **Electronic Logbook**: Electronic logbooks are digital replacements for traditional paper record books required under MARPOL, SOLAS, and other maritime regulations, offering automated calculations, tamper-proof audit trails, and integration with ship management software. (https://navatom.com/glossary/electronic-logbook) - **Fleet Performance Analytics**: Fleet performance analytics is a data-driven approach to monitoring and optimizing vessel and fleet-wide operational metrics using integrated dashboards, KPI tracking, and business intelligence tools within ship management platforms. (https://navatom.com/glossary/fleet-performance-analytics) - **FuelEU Maritime**: FuelEU Maritime, formally Regulation (EU) 2023/1805, is a European Union regulation that sets limits on the greenhouse gas (GHG) intensity of energy used on board ships calling at EU and EEA ports. Effective from January 1, 2025, the regulation takes a well-to-wake approach, meaning it accounts f... (https://navatom.com/glossary/fueleu-maritime) - **HSEQ**: HSEQ stands for Health, Safety, Environment, and Quality — the four interconnected pillars that form the foundation of maritime safety management, implemented through the Safety Management System required by the ISM Code. (https://navatom.com/glossary/hseq) - **IMO DCS**: The IMO Data Collection System (IMO DCS) is a global mandatory framework under MARPOL Annex VI requiring ships of 5,000 GT and above to collect and report annual fuel oil consumption data to the IMO through their flag states. (https://navatom.com/glossary/imo-dcs) - **ISM Code**: The International Safety Management (ISM) Code is a mandatory international standard for the safe management and operation of ships and for pollution prevention. Adopted by the International Maritime Organization (IMO) through Resolution A. (https://navatom.com/glossary/ism-code) - **MARPOL**: MARPOL, short for the International Convention for the Prevention of Pollution from Ships, is the principal international convention covering the prevention of pollution of the marine environment by ships from operational or accidental causes. Originally adopted in 1973 and modified by the Protoc... (https://navatom.com/glossary/marpol) - **MARPOL Annex VI**: MARPOL Annex VI is the annex to the International Convention for the Prevention of Pollution from Ships that specifically addresses the prevention of air pollution from ships. Adopted in 1997 and entering into force in 2005, Annex VI sets limits on the emissions of sulphur oxides (SOx), nitrogen ... (https://navatom.com/glossary/marpol-annex-vi) - **MLC**: The Maritime Labour Convention (MLC 2006) is an ILO convention that sets comprehensive minimum standards for seafarer working and living conditions, often called the fourth pillar of international maritime regulation alongside SOLAS, STCW, and MARPOL. (https://navatom.com/glossary/mlc) - **Maritime CMMS**: A maritime CMMS (Computerized Maintenance Management System) is software designed to organize, schedule, and track maintenance activities for shipboard equipment, with features for offline operation, class survey integration, and ISM compliance. (https://navatom.com/glossary/maritime-cmms) - **Maritime Digital Transformation**: Maritime digital transformation is the strategic shift from paper-based, manual processes to integrated digital workflows across ship management, driven by regulatory complexity, cost pressures, and the need for real-time operational visibility. (https://navatom.com/glossary/maritime-digital-transformation) - **Maritime ERP**: Enterprise resource planning software tailored for the maritime industry, integrating technical, commercial, and operational workflows into a single platform. (https://navatom.com/glossary/maritime-erp) - **Maritime Procurement**: Maritime procurement is the end-to-end process of requisitioning, sourcing, ordering, and receiving spare parts, stores, provisions, and services for vessel operations, requiring specialized software to manage global supply chain complexity. (https://navatom.com/glossary/maritime-procurement) - **Maritime SaaS**: Software-as-a-Service delivery model for maritime applications, where ship management tools are hosted in the cloud and accessed via web browser. (https://navatom.com/glossary/maritime-saas) - **Maritime Workflow Automation**: The use of software to automate repetitive operational processes in ship management, from purchase order approvals to maintenance scheduling and compliance reporting. (https://navatom.com/glossary/maritime-workflow-automation) - **Noon Report**: A daily report sent from a vessel at noon providing position, weather conditions, fuel consumption, speed, and voyage progress data to shore management. (https://navatom.com/glossary/noon-report) - **Planned Maintenance System**: A Planned Maintenance System (PMS) is specialized software used aboard ships and in shore offices to schedule, track, and document all planned maintenance activities on a vessel, ensuring ISM Code and classification society compliance. (https://navatom.com/glossary/planned-maintenance-system) - **SEEMP**: The Ship Energy Efficiency Management Plan (SEEMP) is a mandatory operational plan under MARPOL Annex VI that provides a mechanism for shipping companies to manage and improve the energy efficiency of their vessels throughout their operational life. (https://navatom.com/glossary/seemp) - **SIRE 2.0**: SIRE 2.0 is the Oil Companies International Marine Forum's (OCIMF) modernized Ship Inspection Report Programme, replacing the legacy SIRE 1. (https://navatom.com/glossary/sire-2) - **SOLAS**: The International Convention for the Safety of Life at Sea (SOLAS) is widely regarded as the most important international treaty concerning the safety of merchant ships. The first version of SOLAS was adopted in 1914 in the aftermath of the Titanic disaster, and the convention has been revised an... (https://navatom.com/glossary/solas) - **STCW**: The International Convention on Standards of Training, Certification and Watchkeeping for Seafarers (STCW) is an IMO convention that sets minimum qualification, training, and certification standards for masters, officers, and watch personnel on seagoing merchant ships. (https://navatom.com/glossary/stcw) - **Safety Management System**: A Safety Management System (SMS) is a structured and documented system that enables company personnel to effectively implement the company's safety and environmental protection policies. Required by the International Safety Management (ISM) Code under SOLAS Chapter IX, the SMS is the primary mech... (https://navatom.com/glossary/safety-management-system) - **Safety Management System — SMS**: A structured framework of policies, procedures, and practices for managing safety and environmental protection on board ships, required by the ISM Code. (https://navatom.com/glossary/safety-management-system-sms) - **Ship Management Software**: Ship management software is a digital platform designed to manage all aspects of vessel operations from a centralized system — encompassing technical management, crew administration, procurement, safety and compliance, document control, and operational reporting. (https://navatom.com/glossary/ship-management-software) - **Ship Management System**: An integrated system for managing all aspects of ship operations, from planned maintenance and procurement to crew management and regulatory compliance. (https://navatom.com/glossary/ship-management-system) - **TMSA**: The Tanker Management and Self Assessment (TMSA) programme is a best-practice framework developed by the Oil Companies International Marine Forum (OCIMF) to help tanker operators measure, assess, and improve their management systems. First introduced in 2004 and now in its third edition (TMSA 3),... (https://navatom.com/glossary/tmsa) - **Vessel Management Software**: Software that centralizes technical, operational, and commercial management of vessels into a single digital platform. (https://navatom.com/glossary/vessel-management-software) - **Vetting Inspection**: Vetting inspection is a commercial screening process in which oil majors, energy companies, and charterers inspect tankers, gas carriers, and chemical tankers before approving them for charter or use at their terminals. (https://navatom.com/glossary/vetting-inspection) - **Work and Rest Hours**: Work and rest hours regulations under MLC 2006 and STCW set strict limits on seafarer working time and minimum rest periods to prevent fatigue and ensure safe ship operations. (https://navatom.com/glossary/work-and-rest-hours) --- ## Machine-Readable Endpoints - Summary: https://navatom.com/llms.txt - Full documentation: https://navatom.com/llms-full.txt - AI JSON: https://navatom.com/ai.txt - Products JSON: https://navatom.com/ai/products.json - Facts: https://navatom.com/facts - Sitemap: https://navatom.com/sitemap-index.xml Generated: 2026-08-12T05:47:56.210Z