# Training (TRN)
Navatom Training runs onboard crew training from released curricula, with assessment checklists, attendance by rank and office sign-off for every session.

URL: https://navatom.com/products/training
Category: [Safety](https://navatom.com/products/category/safety)
Runs on: Office, Ship

## Overview
Navatom Training is the onboard crew training management platform for maritime fleet operators — enabling your office and vessel teams to define, schedule, and track training programs across the entire fleet with versioned curricula, structured assessments, full attendee tracking, and compliance documentation. It replaces ad-hoc spreadsheets, paper sign-off sheets, and disconnected training logs with a controlled, cloud-based training system that gives your training officers, fleet HR, and vessel masters a single source of truth.
Built around a six-stage curriculum lifecycle (Draft, Waiting for Approval, Completed/Rejected, Released, Revised), the module ensures your crew always trains from approved, controlled material. Five assessment question types — Checkbox, Staged, Inquiry, Single Choice, and Multiple Choice — capture structured evaluation data that goes far beyond a simple attendance signature.
A training lifecycle from in progress to completed, followed by office sign-off with notes, ensures every session is documented, evaluated, and approved.
Ship crews can initiate ad-hoc training sessions when the moment is right — no waiting for office scheduling. Fifty-one onboard ranks across deck, engine and hotel departments ensure precise attendee identification.
Calendar integration, yearly planning views, rich text reports with file attachments, and a complete event history transform training from a checkbox exercise into a controlled, fleet-wide training program.

## Key figures
- 5 Checklist Question Types
- 6 Definition Lifecycle Stages
- 51 Onboard Ranks
- 4 Dashboard Widgets

## Features
- **Ship-Initiated Ad-Hoc Training**: Not every training need can be scheduled months in advance. When a training definition allows it, vessel crews can start a session from it immediately, responding to equipment changes, near-miss events, new crew arrivals, or regulatory updates without waiting for office approval of a new schedule. Ad-hoc sessions follow the same structured process as scheduled training: curriculum reference, checklists, attendee tracking, and office review. The only difference is the initiation point. This flexibility ensures your vessels can respond to training needs in real time while maintaining full documentation standards.
  - Allowed per training definition by the office
  - Immediate training initiation
  - No office pre-scheduling required
  - Same documentation standards
  - Responsive to real-time needs
- **Structured Assessment Checklists**: Evaluate crew competency with five question types — Checkbox, Staged, Inquiry, Single Choice, and Multiple Choice. Each checklist item captures the specific evidence your training officer needs to assess, with structured response formats that drive consistent, comparable results across sessions and vessels. Staged items break a question into steps you name, each marked done or not done. Inquiry items capture free-text observations, and any question can carry guidance the crew reads on board. Every answer can take a remark, photos and files, and records who answered and when. Choice items enforce selection from predefined options. Organize questions into hierarchical categories to mirror your training curriculum structure.
  - Checkbox, Staged, Inquiry types
  - Single & Multiple Choice questions
  - Staged steps marked done or not done
  - Hierarchical category organization
  - Reusable checklist templates
- **Yearly Training Planning**: Plan your entire annual training program in a dedicated yearly planning view. A visual grid gives each vessel and training its own row, with every planned date of the year, its window and whether the session was held, giving fleet HR and training managers a complete overview of the training calendar for the year ahead. Identify gaps in training coverage, ensure regulatory requirements are met within required timeframes, and balance training load across the fleet. The yearly plan and the fleet calendar come from the same schedules, so every scheduled session also appears on the calendar.
  - Visual annual scheduling grid
  - Per-vessel training coverage mapping
  - Gap identification across fleet
  - Calendar integration for planned sessions
- **Office Review & Oversight**: Shore-based training managers and DPAs review every completed training session, and sign it off with their own notes. The office review step ensures that training quality is maintained across the fleet, checklist responses are adequate, and attendance records are complete. Several reviewers can each sign off the same session, a reviewer can withdraw a sign-off, and comments carry any questions or concerns to the ship. The review workflow creates an additional accountability layer: vessel crews know their training will be evaluated, and the office has documented evidence of oversight for ISM audits.
  - Shore-based session review
  - DPA quality evaluation
  - Comment & feedback workflow
  - Documented oversight evidence
  - Accountability for ISM Code audits
- **Onboard Crew Training Management**: Conduct structured training sessions directly on your vessels with a purpose-built onboard training platform. Every session records its curriculum and version, the ship, who started it and when, and the attendee roster, creating a complete documentary record for ISM Code and STCW audits. Training sessions are not just calendar entries — they are structured records with checklists, reports, file attachments, and comment threads. The system guides your training officer through a consistent process from session creation through completion and office review.
  - Structured onboard training sessions
  - Complete session documentation
  - Records for ISM and STCW audits
  - Curriculum version and who ran it
- **Full Attendee Tracking**: Record exactly who attended each training session with a structured crew attendance roster. Add and remove attendees by name and rank, with support for all 51 onboard ranks across deck, engine and hotel departments. The attendee list creates the documentary evidence that your crew received the required training. Attendee tracking goes beyond a simple sign-off sheet. Attendees are picked from the crew aboard the vessel, and every addition or removal is recorded with who made it and when. The roster stays with the session, beside its checklist answers and report, and is locked once the session is completed, ready for the office's review and for audits.
  - 51 onboard ranks supported
  - Deck, engine and hotel departments
  - Every attendee change recorded
  - Picked from the crew aboard
  - Locked once completed
- **Versioned Training Curriculum System**: Build reusable training definitions with a full six-stage lifecycle: Draft, Waiting for Approval, Completed/Rejected, Released, and Revised. Only Released curricula can be used for live training sessions, ensuring your crew always trains from approved, controlled material. Revise a released curriculum as a new draft version: the released one stays in use until the new version is approved and released. The versioning system maintains a complete history of every curriculum change, so you always know which version was used for any given training session and can demonstrate controlled document management to auditors.
  - Six-stage definition lifecycle
  - Draft to Released approval workflow
  - Revisions without disrupting live sessions
  - Version history tracking
  - Controlled revision management
- **Ship-Based Scheduling**: Schedule each released training for the ships that need it, so every vessel receives its tailored training program based on vessel type, trade area, and crew composition. A schedule names the training and the ship, and either one date or a repeat every so many days, weeks, months or years, with an optional window around each date. Schedule a fire safety curriculum for each of your tankers every quarter, or a bridge team management refresher for specific vessels before a trade route change. On board, the crew starts each session from the ship's schedule, and the session keeps the link between curriculum and vessel.
  - Per-vessel training programs
  - One date or a repeating schedule
  - Optional window around each date
  - Started on board from the schedule
  - Fleet-wide schedule list
- **Training Lifecycle with Office Sign-Off**: Every training session follows a controlled lifecycle: in progress while being conducted, then completed when the training officer finishes, which locks the attendees, report and files. Office reviewers then sign it off, each with their own notes. Fleet managers can instantly see which sessions are underway, which are completed and waiting for sign-off, and which the office has signed off. Ongoing and archived sessions sit in separate lists, and a dashboard widget shows the ones still waiting for sign-off, so you can focus on the sessions that need attention right now.
  - In progress, completed, then signed off
  - Locked once completed
  - Clear session visibility
  - Fleet-wide status filtering
- **Rich Text Reports & File Attachments**: Document training outcomes with a rich text editor that supports formatted reports, inline notes, and structured observations. Attach supporting files — photos, certificates, assessment forms, presentation materials — directly to the training record for a complete documentary package. The report editor goes beyond plain text: format key findings, highlight areas for improvement, and structure your training evaluation in a professional format. Attached files are stored alongside the training record, ensuring that all supporting evidence is accessible from a single location.
  - Rich text editor for reports
  - Photo & certificate attachments
  - Inline notes & observations
  - Complete documentary package
- **Calendar Integration**: Schedule training sessions directly into the Navatom calendar system. Each scheduled session takes its place on the vessel's calendar on its date, with its window if it has one. Support for recurring schedules — Daily, Weekly, Monthly, and Yearly — handles everything from weekly safety briefings to annual regulatory refresher courses. Recurring training schedules automatically generate future session events based on your configured frequency. Calendar visibility ensures training officers, vessel masters, and shore management all see upcoming sessions in their planning views, reducing missed training and scheduling conflicts.
  - Automatic calendar event creation
  - Daily, Weekly, Monthly, Yearly recurrence
  - Fleet-wide calendar visibility
  - Window around each date
- **Dashboard Widgets**: Monitor your training program's health with four dashboard widgets: sessions overdue, sessions planned in the next 30 days, sessions within their window now, and completed sessions the office has not signed off yet. At-a-glance KPIs tell training managers which vessels are on track and which need attention. Each widget also comes as a table of the sessions behind its count, opening each one for detail. The main Navatom dashboard can show scheduled and unreviewed training too. Dashboard views aggregate data fleet-wide, giving management the oversight they need for ISM reviews.
  - Four dedicated dashboard widgets
  - Overdue and next-30-day sessions
  - Sessions within their window now
  - Completed sessions awaiting sign-off
  - Drill-down to session detail
- **Training Due and Overdue with Navatom AI**: Ask Navatom AI which training sessions are due or overdue on any vessel you can see, and it answers from the safety calendar, soonest first, with each session's ship, date and window. It can also alert you when a session runs overdue and send the due list as a scheduled report. In the office, the daily brief lists completed sessions that no one has signed off yet, so office review never falls behind the ship. Navatom AI reads only the vessels you can see and changes nothing in Training.
  - Training due and overdue, on request
  - Alert when a session runs overdue
  - Scheduled report of what is due
  - Sessions awaiting sign-off in the daily brief
  - Only the vessels you can see
- **Version History & Browsing**: Browse the complete version history of any training curriculum. Its Versions tab lists every released version with its number, title, release notes and date, and the curriculum's event history records who sent each version for approval and who approved it. Release notes say in the author's own words what changed, so you can follow how your training material has evolved over time. Version browsing supports audits by demonstrating controlled document management. When an auditor asks "which version of this curriculum was used for that training session?", every session shows the version it ran on, with full traceability from session back to the exact curriculum version.
  - Full curriculum version history
  - Release notes for every version
  - Approval & change tracking
  - Session-to-version traceability
- **Threaded Comments & Collaboration**: Communicate about training sessions with per-session comment threads. Training officers, reviewers, and fleet managers can discuss session outcomes, request clarifications, and share observations directly within the training record — keeping all communication in context. Comments are timestamped and attributed, creating a documented conversation trail. Unlike email threads that get lost, training comments remain permanently attached to the session record and are visible to anyone with access to the training module.
  - Per-session comment threads
  - Timestamped & attributed messages
  - Cross-team communication
  - Permanent conversation trail
- **Print & PDF Export**: Print any training session, or save it as a PDF for an audit file or a superintendent's visit. The print carries the session number, ship, curriculum, dates and status, the attendees, every checklist with its answers, and the report. The session's event history prints with it, including each office sign-off and its notes, so one document shows what was trained, who attended and who in the office reviewed it.
  - One-click print or PDF
  - Attendees and every checklist answer
  - The training report
  - Event history with office sign-offs
  - Ready for audit files
- **Complete Audit Trail**: Every action on a training session is recorded as it happens, with who did it and when: attendees, files, the report, comments, completion and each office sign-off. Changes to training curricula are recorded the same way, from each checklist edit to approval, release and deprecation, giving a step-by-step narrative of the entire training process for internal audits and external inspection.
  - Every session action recorded as it happens
  - Every curriculum change recorded too
  - Full user attribution per event
  - Complete process reconstruction

## Technical abilities
- **Training Grids with Advanced Filtering**: Every session and curriculum list opens in a grid with column filters, a columns panel and paging. Narrow results by vessel, training, scheduled date, window, who started it, start and completion dates, and timing, and a marker shows the sessions with changes you have not seen.
- **Six-Stage Curriculum Lifecycle State Machine**: Training curricula follow a Draft, Waiting for Approval, Completed/Rejected, Released, Revised lifecycle with built-in approval gates. Each transition enforces validation, records in the curriculum's event history who sent it for approval and who approved or rejected it, and keeps every earlier version.
- **Hierarchical Assessment Checklist Engine**: Five question types (Checkbox, Staged, Inquiry, Single Choice, Multiple Choice) organized in hierarchical categories. Each question shows whether it is answered, staged questions break into named steps, and every answer records who gave it and when, with an optional remark and files.
- **Ad-Hoc Training Initiation from Ship**: A setting on each training definition lets vessels start sessions from it without prior office scheduling. Ad-hoc sessions follow identical workflows to scheduled sessions, maintaining documentation consistency while providing operational flexibility.
- **Office-Ship Synchronization**: The office and the vessel work on one shared training record: the ship runs the session on the ship app, and the office follows and signs it off on the company app.
- **Calendar Event Lifecycle Engine**: Training sessions automatically create and maintain calendar events with support for single and recurring schedules (Daily, Weekly, Monthly, Yearly). Starting or completing a session updates its slot on the calendar straight away.
- **Complete Event History**: Every action on a training session is recorded as it happens, with who did it and when. The same record feeds the audit trail, notifications and dashboards.

## Benefits
- **Structured Training Programs Across Your Entire Fleet**: Versioned curricula, structured checklists, and controlled approval workflows ensure every vessel in your fleet follows the same approved training program. No more inconsistent training quality between vessels or outdated material in circulation.
- **Inspection-Ready Training Records from Day One**: A complete event history, structured attendance records, and full traceability mean your training records are always inspection-ready. ISM Code, STCW, and flag state auditors will find a clean, chronological record of every training activity with curriculum version linkage.
- **Ship Crews Can Start Training When the Moment Is Right**: Ad-hoc training initiation lets vessels respond to immediate training needs — new crew arrivals, equipment changes, near-miss follow-ups — without waiting for office scheduling. Flexibility without sacrificing documentation standards.
- **Every Training Session Documented with Full Attendance**: Attendee tracking with 51 onboard ranks, rich text reports, file attachments, and structured checklists create a complete documentary package for every session. No more missing sign-off sheets or incomplete training records.
- **Fleet-Wide Training Oversight**: Dashboard widgets show the sessions overdue, due in the next 30 days, within their window and awaiting office sign-off across your entire fleet. Identify vessels falling behind on training schedules, and show charterers and regulators a complete, fleet-wide training record.
- **Scales from Single Vessel to Global Fleet**: Each company's records kept in a database of its own and one training record shared by office and vessel mean the system works the same whether you manage one vessel or five hundred. Grow your fleet without outgrowing your training platform.

## Frequently asked questions
### What types of training sessions does the module support?
Navatom Training supports both scheduled and ad-hoc onboard crew training sessions. Scheduled sessions are planned per ship, with one date or a repeat every so many days, weeks, months or years, and appear on the yearly plan and the calendar. Ad-hoc sessions can be started directly by vessel crews when the training definition allows it, for responding to immediate training needs like new crew arrivals, equipment changes, or near-miss follow-ups.

### How does the training curriculum system work?
Training curricula follow a six-stage lifecycle: Draft, Waiting for Approval, Completed/Rejected, Released, and Revised. Only Released curricula can be used for live training sessions. Revising a released curriculum opens a new draft version, and the released one stays in use until the new version is approved and released. The system maintains complete version history, so you always know which curriculum version was used for any given session.

### Can ship crews start training without office scheduling?
Yes. When a training definition allows it, vessel crews can start sessions from it immediately without waiting for office scheduling. Ad-hoc sessions follow the same structured process — curriculum reference, checklists, attendee tracking, and office review — maintaining full documentation standards while providing operational flexibility.

### How is crew attendance tracked?
Every training session has a structured attendee roster. Attendees are picked from the crew aboard and shown by name and rank, across all 51 onboard ranks in the deck, engine and hotel departments. Every addition and removal is recorded with who made it and when, and the roster is locked once the session is completed, so the session keeps a full record of who attended.

### Does the module work offline on vessels?
The ship runs its sessions on the ship app and the office follows and signs them off on the company app, both working on the same training record while connected.

### What assessment methods are available for evaluating training?
The module provides five checklist question types: Checkbox (yes, no or not applicable), Staged (steps you name, each marked done or not done), Inquiry (free-text observations), Single Choice (select one from predefined options), and Multiple Choice (select multiple). Questions are organized in hierarchical categories to mirror your curriculum structure, and every answer can carry a remark, photos and files.

### How does office review work?
After a vessel training officer marks a session as completed, shore-based training managers or DPAs evaluate it. Reviewers can inspect checklist responses, attendance records, reports, and attached files, raise questions in the comments, and sign the session off with their own notes. Several reviewers can sign off the same session, and a dashboard widget shows the sessions still waiting. The review workflow creates documented evidence of shore oversight for ISM audits.

### Can Navatom AI tell me which training is due?
Yes. Ask which training sessions are due or overdue, on one vessel or across the fleet, and Navatom AI answers from the safety calendar. It can alert you when a session runs overdue and send the due list as a scheduled report, and the office's daily brief lists completed sessions still waiting for sign-off.

### Can several office reviewers sign off the same session?
Yes. Each reviewer signs off a completed session once, with their own notes, and can withdraw the sign-off. The session lists who signed it off, and the printed session carries every sign-off with its notes.

### How is Training different from crew certificates?
Training runs and records the sessions you hold on board from your own curricula: who attended, how they answered and who in the office signed it off. Each seafarer's certificates, with their expiry dates, are kept in Crew Manager.

## Related modules
- [Drills](https://navatom.com/products/drills): Plan, execute, and evaluate emergency drills with crew participation tracking.
- [Masters Reviews](https://navatom.com/products/masters-reviews): Run the master's review on board from a released checklist, and sign it off in the office.
- [Risk Assessments](https://navatom.com/products/risk-assessments): Identify hazards, rate them on your own risk matrix before and after controls, and approve each risk assessment by rank before work starts.
- [Safety Meetings](https://navatom.com/products/safety-meetings): Schedule and document safety committee meetings, attendees and minutes, signed off by the office.

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