Inventory Journals & Configurable Approval Rules

Inventory Journal System

A new journal system brings structure and auditability to inventory movements. Every stock change — arrival, transfer, adjustment, counting, or ownership change — is recorded as a journal entry with full traceability. Journals capture who made the change, when, why, and which materials were affected, creating the paper trail needed for compliance and financial reconciliation.

Journal types include arrival journals for recording deliveries, movement journals for transferring stock between locations, counting journals for reconciling physical stock with system records, and adjustment journals for correcting discrepancies. Each journal type follows its own workflow with appropriate approval requirements.

Journal Reversals

Mistakes happen. When an inventory journal is posted incorrectly, you can now create a reversal journal that undoes the original transaction while preserving the complete audit trail. Both the original and reversal entries remain visible in the journal history, ensuring transparency and compliance with inventory accounting standards.

Configurable Approval Rules

Define approval rules that automatically route inventory transactions for review based on material type, location, and quantity thresholds. High-value items or controlled materials can require superintendent approval, while routine stock movements proceed with standard authorization. Rules are configured at the company level and apply consistently across all vessels.

Material Coverage Analysis

A new coverage analysis view shows whether your current stock levels are sufficient to meet upcoming requirements. See on-hand quantities compared against pending requisitions, minimum stock levels, and historical consumption rates. Coverage data appears in purchase requisition and RFQ screens, helping procurement teams prioritize orders for materials that are running low.