Features

Every module that works with outside companies picks them from the same directory. Vendors on purchase orders, goods receipts and price history come from it. So do certificate issuers, the companies you audit, and the oil majors behind your vettings. Each company carries the list of modules it is visible in. So every picker shows only the companies that belong there. A company created from Audits is visible in Audits from the start.

Contacts join the directory where the work happens. A vendor who opens a quotation link registers their contact person, who lands on that vendor's record. Third-party auditors added to an audit or a vetting can be created as new contacts on the spot. So can an inspector logged as embarking in the Logbook. A purchase order's vendor contact is picked from that vendor's people.

Keep a company database of each organization your fleet works with. That includes classification societies, flag state administrations, port agents, manning agencies, equipment suppliers and charterers. Each record holds logos, accreditations, department structures, many locations and detailed contact information.

Each company also records its account owner, date incorporated, working regions and website. It keeps phone numbers and email addresses with defaults. Its types and category sit alongside. Every change is logged, from name edits and file attachments to department changes and subsidiary links.

The company directory becomes your single source of truth for company knowledge across the fleet. Officers on board look up companies and contacts in the ship app.

A single contact can hold positions at many companies at the same time. This reflects the reality of maritime professionals who serve as consultants, board members or contractors across several organizations. Each position records the company, job title and department. It also records the location type (On-Site, Remote, or Hybrid) and the employment type.

The position system supports manager/subordinate hierarchy, so you can model reporting lines within and across companies. Set a primary position to show the contact's main affiliation.

Each position carries start and end dates and a main office. An employer that is not in your directory can be named in free text. Position changes are logged (add, edit, remove, set primary). This builds a complete career history within your directory.

Open a company and see what it has done with your fleet. The Activities tab lists, newest first, the deficiencies the company found on your vessels. A port state authority or class society is an example. It also lists the audits held of the company and the dry docks at its yard, with the vessel concerned.

A Purchase Orders tab lists each order placed with the company, with amounts, payment terms, incoterms and dates. An Evaluations tab collects its scores. Each list appears only to users who hold the module behind it. So a superintendent and a purchaser each see the history that matters to them.

Model complex corporate hierarchies with subsidiary and parent company relationships. A parent company can have many subsidiaries. The directory shows these relationships as a tree you can browse.

This is critical in the maritime industry. A single shipping group may operate through dozens of subsidiary management companies. Each is responsible for different vessel segments.

Hierarchical company structures mean you understand the full corporate context when you look up a contact or company. Each company's Subsidiaries tab shows the whole tree below it, several levels deep. It also shows the modules each subsidiary is visible in. A new subsidiary can be created straight from its parent.

The Directory is the vendor list behind Navatom's procurement. Each company visible in Procurement can be chosen as the vendor on a purchase order. Its people fill the vendor contact on that order. Goods receipts and purchase price history pick vendors from the same list.

Open a vendor's record to see each purchase order placed with it. You see amounts, payment terms, incoterms and dates. A vendor may open a quotation link and register their contact person. That person is added to the vendor's record, so procurement teams never work with disconnected vendor data.

Build rich contact profiles that hold each detail your maritime work needs. Each contact record stores many email addresses with a default. It stores many phone numbers with a default. It also stores avatar photos, date of birth, preferred language, and free-form tags for flexible grouping.

Contact profiles are not static address cards. They are living records that evolve with each interaction. Each change is logged. That includes creation and archival, email edits, phone number updates, position changes, tags and comments.

The result is a contact record that tells you who someone is, and also the complete history of your relationship.

Organize your company directory with configurable types and categories. Company types such as Classification Society, Flag State, Port Agent, Supplier, Charterer and Manning Agency are fully customizable. A company can hold several of them. Categories add a second dimension for groupings that fit your industry. Each category has its own color. This helps you spot it quickly in lists and grids.

Each type lists the categories that belong to it, so a company's category choices follow its types. It also lists the evaluation models that apply. Which modules list a company is set on the company itself. This keeps each module's company picker focused and uncluttered.

Score the companies you work with using the evaluation models you build in Evaluation & Feedback. Build one model for suppliers, on delivery reliability, quality and pricing. Build another for classification societies, on responsiveness and survey scheduling. Link each model to the company types it fits.

Evaluation scores build up over time into a performance history in numbers. It supports data-driven vendor selection and relationship management. The company list shows each company's number of evaluations and average score. The breakdown by model shows on hover. So you can compare companies of one type side by side before a contract renewal. Each evaluation sits on the company's own page.

Model the internal structure of any company with separate department and location records. Departments capture divisions such as Technical, Operations, Crewing, Commercial and HSQE. Locations store physical addresses. These cover head offices, branch offices, warehouses and port facilities.

Departments and locations link to the parent company and to individual contact positions. This creates a three-dimensional map of the company. When you look up a contact, you see which company they work for. You also see which department and which office.

Mark one location as the company's primary address, and give departments and locations their own codes and descriptions. So even a large group stays easy to read.

Store the financial identity of each company. That covers legal name, code, legal representative, fiscal address, VAT numbers, tax numbers, VAT exemption, default currency and default freight terms. A company can hold several VAT and tax numbers. This suits groups registered in more than one jurisdiction.

The fiscal address can differ from a company's operational locations. Its country shows beside the company's name wherever the company is picked across Navatom. Navatom Search finds a company by its legal name as well as its trading name.

Capture the full range of working arrangements in the maritime industry with 11 distinct employment types. They are Full-Time, Part-Time, Self-Employed, Contractor, Freelancer, Intern, Volunteer, Shift Worker, Apprenticeship, Seasonal, and Other. Each type reflects the diverse workforce of ship management firms.

You may track permanent shore staff, seasonal port workers, freelance marine surveyors or apprentice cadets. Either way, the employment type system makes sure each contact's working arrangement is properly classified. Employment types attach to positions. So a single contact can hold different employment types at different companies at the same time.

Apply flexible tags to both contacts and companies for grouping that cuts across the type and category system. Tags support ad-hoc groupings. Mark contacts as "Key Decision Maker", "Technical Expert" or "Emergency Contact". Tag companies as "Preferred Vendor", "Under Review" or "New Partnership".

Tags can be added and removed, with each change logged. Use tags to create dynamic filtered views of your directory. Find all emergency contacts across all port agent companies. Or list each preferred vendor tagged for a specific equipment category. Tags are lightweight, user-defined and unlimited in number.

Add comments and file attachments to any contact or company record. Comments create a permanent communication log. Record meeting notes, phone call summaries, negotiation updates and relationship context right on the entity they relate to. Each comment action (add, edit, delete) is tracked in the audit trail.

You can upload, edit and remove attachments such as certificates, contracts, accreditation documents and correspondence. Avatar and logo uploads give contacts and companies a visual identity in lists and detail views. Each file action is recorded as its own event in the audit trail.

Admins manage company types and categories on one settings page. They set names, codes and descriptions. They set the color of each category and the categories that belong to each type. They also link the evaluation models.

Visibility is set on each company. Choose the modules a company is visible in. The company pickers in those modules then list it. The rest stay focused on their own vendors, issuers and auditees. A company created inside a module, such as Audits, starts out visible there. Central setup keeps the directory consistent across your whole organization.

Each action in the Directory is recorded in the record's own history. On contacts, that covers creation, deletion, archival, attachments, avatar, company links and birth date. It also covers comments, email addresses and phone numbers, names, positions, preferred language and tags.

On companies, it covers activation and deactivation, account owner, accreditations, departments and locations. It also covers financial settings, VAT and tax numbers, logo, subsidiaries, types and category, and visibility. Each entry records who made the change, when, and the value it set.

The result is a full history of each directory change. It is there whenever an auditor, a manager or a colleague asks who changed what.

Link social media profiles across 5 platforms directly to company records: Facebook, Twitter, LinkedIn, Instagram and YouTube. The links give quick access to a company's public presence, marketing channels and professional network profiles, without leaving the directory.

Maritime professionals increasingly use LinkedIn for networking and YouTube for fleet showcases. Social media links keep your directory connected to the digital identity of each organization you work with. Each platform link is stored as a typed entry. This makes it easy to find and open the right profile.