Inventory

Set minimum, maximum and optimal stock levels for each material at each location, on their own. A tanker and a bulk carrier can have very different coverage targets for the same spare part. Each reflects its own operational profile.

The Coverage Analysis view shows gaps at once with visual indicators. Red is below minimum, amber is below optimal and green is within range. Fleet-wide coverage reports help your supply chain team set priorities for replenishment across the whole fleet. They cover more than one vessel at a time.

Transfer stock between vessels, from shore to ship, or between any mix of locations. Full transfer journals cover each move. Ship-to-ship transfers at sea, planned shore-to-vessel replenishment and emergency redistribution across the fleet all follow the same controlled workflow.

Dual-approval means both the sending and the receiving location authorize the transfer. In-transit tracking shows materials that have left the source but have not yet reached the destination. That ends the "inventory black hole" of manual processes.

Record physical counts in counting journals, compare them with the system quantity and review the differences before they post.

Counting journals create adjustment entries on their own for confirmed variances. That keeps a clear audit link between the count event and the stock correction it caused.

Track batch-level manufacturing dates, shelf life periods, best-before dates and expiry windows across your whole fleet. Each batch shows its shelf-life status and the time it has left. The team can use, move or replace it before it expires.

The fleet-wide Expiry Monitoring view gathers expiring stock across all vessels and warehouses, sorted by urgency. No more finding expired fire extinguisher charges or outdated medical supplies during a port state inspection.

Each journal type supports configurable approval rules that run on their own at each workflow transition. Set criteria based on transaction value, quantity, material type, location or any mix of these. Then send approvals to the right authority level.

Multi-tier escalation gives high-value or high-risk transactions extra oversight. Authorization rules enforce dual-control for critical operations, such as inter-vessel transfers. Navatom tracks each approval decision with full attribution for audit.

Organize your physical storage with a Locations → Spaces hierarchy that mirrors your real-world layout. Each location is a vessel, warehouse or shore facility.

Within each location, define unlimited spaces (holds, stores, decks, shelves, bins) to track exactly where each item sits.

The location detail view has 9 tabs covering general information, spaces, stock overview, coverage settings, transactions and more. Map spaces to ship sections for easy navigation. Your crew can find the right part in the right place without guessing.

Track inventory with the precision your operation needs. Turn on up to 5 tracking dimensions per material: Batch, Serial Number, Owner, Status and Space. Combine them freely for full traceability.

Each dimension can be set per material. Safety-critical spares can carry full serial traceability. Bulk consumables can use simple space tracking.

Data entry forms, grid columns and validation rules adapt on their own to each material's tracking settings.

Correct stock differences with reason-coded adjustment journals. Each adjustment needs a reason from your configurable reason library. Examples are damage, theft, measurement error and administrative correction. No stock change goes unexplained.

Reason codes feed straight into analytics, so you can spot repeat issues. Say "damage" adjustments spike at one location. You have the data to look for root causes rather than just fix the numbers.

Move stock between spaces within the same location using movement journals. Reorganize your warehouse, relocate items between decks or consolidate storage. Overall location quantities stay the same.

For transfers between locations within the same legal entity, internal transfer journals handle the full lifecycle. Pick from the source, create in-transit records and receive at the destination. Each transaction is all-or-nothing, so inventory is never lost or counted twice during the move.

Handle changes in material ownership between legal entities without physical movement. Ownership transfer journals record the legal handover. Examples are management company to vessel owner, between co-owners, or consignment stock changes. The material stays where it is.

Each transfer records the outgoing and incoming owner with document references. This keeps the complete chain of custody for financial reporting and regulatory compliance.

Classify stock beyond simple quantity with configurable inventory statuses. These include Unrestricted, Quality Hold, Blocked, In Inspection, Reserved and any custom status your operation needs. Status acts as a tracking dimension. The same material at the same location can exist in several states at once.

Status changes follow controlled workflows. Material arriving from a supplier might enter "In Inspection" before release to "Unrestricted." Blocked stock is left out of availability calculations. Your team never promises material that is not ready to use.

Build custom dashboards with widgets made for your inventory management priorities. Monitor stock coverage health, adjustment trends, transfer volumes, expiry alerts and journal processing times. All of it sits on one screen.

Share dashboard setups across your team. Everyone, from the Fleet Superintendent to the Warehouse Manager, sees the KPIs that matter to their role. Real-time metrics update as transactions are posted, not in a nightly batch.

Each adjustment carries a reason from your own list, such as damage, loss or a measurement error. No stock change goes unexplained, and you can filter the reasons across locations and periods.

Stock analytics come on 4 pages: stock, movement over time, inventory health and critical items.

Each journal line in the grid view can expand to show the full tracking breakdown underneath. Click into any arrival, adjustment or transfer line to see each batch, serial number and owner assigned to that transaction.

Tracking line drill-down gives the complete history of any stock movement. It runs from the original goods receipt through each transfer, adjustment and consumption event. One click takes you from summary to full detail.

Each transaction, approval decision, status change and data change is recorded in the event history. You see who did what, when and why. From journal creation through the approval chain to final posting, you can trace the complete lifecycle.

Built for regulated maritime operations where audit readiness is not optional. ISM Code, ISO 9001, TMSA and class society auditors will find a clean record of each inventory event across your fleet, listed in date order.