Masters Reviews

Plan your entire annual review program in a dedicated yearly planning view. A visual grid gives each vessel and review its own row, with every planned date of the year, its window and whether the review was done, giving management and DPAs a complete overview of the master's review calendar for the year ahead.

Identify gaps in coverage, ensure that every vessel receives the required reviews within the required timeframes, and track completion against the plan. The yearly plan and the fleet calendar come from the same schedules, so every scheduled review also appears on the calendar.

On board, ask Navatom AI to draft the review report, or to rewrite, tighten or summarize the one already written. It works from the review in front of you: its definition, schedule, master, reviewers and current report.

Nothing is saved until you see the proposed report and apply it, and only while the review is in progress. Navatom AI also lists the master's reviews due or overdue, alerts you when one runs overdue, and sends scheduled reports, and the office's daily brief lists completed reviews still waiting for sign-off.

Document review findings with a full rich text editor that supports formatted text, lists, and structured observations. The report is the Captain's narrative — a free-form space to describe conditions, note concerns, and record observations that go beyond the structured checklist responses.

Attach supporting files — photographs, scanned documents, manufacturer certificates, test records — directly to the review. File management tracks uploads, edits, and removals with full event logging.

The combination of structured checklist data and narrative reporting gives shore management both the numbers and the story.

Schedule each released review for the ships that need it, so every vessel gets the reviews right for its type, trade and requirements. A schedule names the review and the ship, and either one date or a repeat every so many days, weeks, months or years, with an optional window around each date.

On board, the master starts a scheduled review from the ship's schedule, or starts one on demand from any released review when the situation calls for it. Either way, the review is recorded under the master's name for that vessel.

Build reusable review definitions with a full draft-release lifecycle. Definitions move through six stages — Draft, Waiting for Approval, Completed, Rejected, Released, and Revised — ensuring that only approved, controlled versions are used for live reviews onboard.

Revise a released definition as a new draft version: the released one stays in use until the new version is approved and released.

A three-tier meta status (Draft, Released, Deprecated) tracks the overall template maturity. The versioning system maintains a complete history of every template change, so you always know which version was used for any given review.

Every master's review follows a controlled lifecycle. The Captain works through the checklist and report while the review is in progress, and the report can be changed only then.

When satisfied, the Captain marks it completed, signaling to shore management that the review is ready for evaluation. The completion date is recorded.

Office reviewers then sign it off, each with their own notes. Until the first sign-off, the office can reopen the review for the master. The Captain owns execution, the office owns verification, and the record shows exactly when each step happened.

Schedule reviews directly into the Navatom calendar system. Each review creates a calendar event with date, vessel, and assigned definition.

Support for recurring schedules — Daily, Weekly, Monthly, and Yearly — handles everything from weekly safety walkthroughs to annual ISM self-assessments.

Recurring review schedules automatically generate future review events based on your configured frequency. Calendar visibility ensures the Captain, fleet superintendent, and shore management all see upcoming reviews in their planning views.

Changes to review dates or status propagate to the calendar in real time.

Monitor your master's review program's health with four dashboard widgets: reviews overdue, reviews planned in the next 30 days, reviews within their window now, and completed reviews the office has not signed off yet.

Widgets provide at-a-glance KPIs for fleet superintendents and DPAs: Which vessels have overdue reviews? What is coming up this month?

Which completed reviews still wait for the office? Each widget also comes as a table of the reviews behind its count, for immediate action. The main Navatom dashboard can show scheduled and unreviewed master's reviews too.

Add, edit, and delete comments on any review to create a threaded conversation between the Captain and shore-side management. Comments provide a communication channel that lives alongside the review data — no need to switch to email or messaging apps to discuss findings.

Every comment action (add, edit, delete) is recorded in the event log with full user attribution and timestamp. Comments become part of the permanent review record, providing context that enhances the formal checklist and report data.

Generate professional PDF reports for any completed masters review with a single click. The exported report includes the full review record — checklist responses, rich text report, file attachment references, office review notes, and comment history — formatted for archival or external submission.

Use printed reports for ISM audit evidence, classification society reviews, fleet management presentations, and internal safety reviews. The print carries the review's event history too, with each office sign-off and its notes.

Every action on a master's review is recorded as it happens, with who did it and when: the report, files, comments, completion, each office sign-off and any reopening.

Changes to review definitions are recorded the same way, from each checklist edit to approval and release, giving a step-by-step narrative of the entire review process for internal audits and external inspection.