Features

The Captain is the sole reporter for every masters review — reflecting the reality that the master has ultimate authority and responsibility for vessel safety. Unlike multi-attendee audit modules, Masters Reviews is designed for a single, authoritative assessment by the person who knows the vessel best.

This Captain-centric model ensures accountability is clear and undivided. Every review carries the master's name, every checklist response is the master's assessment, and every report is the master's record. Shore-side management reviews the completed work without diluting ownership.

Build reusable review definitions with a full draft-release lifecycle. Definitions move through six stages — Draft, Waiting for Approval, Completed, Rejected, Released, and Revised — ensuring that only approved, controlled versions are used for live reviews onboard.

Import templates from your library to bootstrap new definitions. Clone and revise existing definitions without losing the original. A three-tier meta status (Draft, Released, Deprecated) tracks the overall template maturity. The versioning system maintains a complete history of every template change, so you always know which version was used for any given review.

Build comprehensive review checklists with five question types — Checkbox, Staged, Inquiry, Single Choice, and Multiple Choice. Each checklist item captures the specific evidence your masters need to evaluate, with structured response formats that drive consistent, comparable results across reviews and vessels.

Staged items support progressive assessment (e.g., Not Started / In Progress / Completed). Inquiry items capture free-text observations. Choice items enforce selection from predefined options. Hierarchical categories organize checklist items into logical groups — safety equipment, navigation systems, cargo operations — mirroring the structure of your ISM manual.

Every masters review follows a controlled three-status lifecycle: In Progress, Completed, and Reviewed. The Captain works through the checklist and report while the review is In Progress. When satisfied, the Captain marks it Completed, signaling to shore management that the review is ready for evaluation.

The final Reviewed status is set by the office reviewer after evaluating the Captain's completed work. This three-step model creates a clean handoff between vessel and shore — the Captain owns execution, the office owns verification, and the status trail records exactly when each transition occurred.

Shore-side reviewers evaluate every completed masters review, closing the loop between vessel self-assessment and fleet management oversight. Once a Captain marks a review as Completed, designated office personnel can review the checklist responses, read the report, examine attachments, and add their own assessment.

The office review workflow ensures that masters reviews are not filed and forgotten. Reviewers can flag issues, request follow-up, and confirm that the Captain's observations align with fleet safety standards. The Reviewed status provides management with confidence that every review has been seen and evaluated by shore staff.

Assign review definitions to specific ships in your fleet, ensuring that each vessel receives the appropriate review templates for its type, trade, and regulatory requirements. Ship assignment is managed at the definition level — release a definition and assign it to one or more vessels in a single workflow.

With support for 29 onboard crew ranks across Deck and Engine departments, the system understands who is aboard and who is responsible. While the Captain is always the sole reviewer, rank-aware assignment ensures the right definitions reach the right vessels with the right context.

Plan your entire annual review program in a dedicated yearly planning view. A visual scheduling grid lets you map reviews across vessels, months, and review types — giving management and DPAs a complete overview of the masters review calendar for the year ahead.

Identify gaps in coverage, ensure that every vessel receives the required reviews within the required timeframes, and track completion against the plan. The yearly plan integrates with the review calendar, so scheduled reviews automatically appear in crew and management planning views.

Schedule reviews directly into the Navatom calendar system. Each review creates a calendar event with date, vessel, and assigned definition. Support for recurring schedules — Daily, Weekly, Monthly, and Yearly — handles everything from weekly safety walkthroughs to annual ISM self-assessments.

Recurring review schedules automatically generate future review events based on your configured frequency. Calendar visibility ensures the Captain, fleet superintendent, and shore management all see upcoming reviews in their planning views. Changes to review dates or status propagate to the calendar in real time.

Document review findings with a full rich text editor that supports formatted text, lists, and structured observations. The report is the Captain's narrative — a free-form space to describe conditions, note concerns, and record observations that go beyond the structured checklist responses.

Attach supporting files — photographs, scanned documents, manufacturer certificates, test records — directly to the review. File management tracks uploads, edits, and removals with full event logging. The combination of structured checklist data and narrative reporting gives shore management both the numbers and the story.

Add, edit, and delete comments on any review to create a threaded conversation between the Captain and shore-side management. Comments provide a communication channel that lives alongside the review data — no need to switch to email or messaging apps to discuss findings.

Every comment action (add, edit, delete) is recorded in the event log with full user attribution and timestamp. Comments become part of the permanent review record, providing context that enhances the formal checklist and report data.

Bootstrap new review definitions by importing from your template library or cloning existing definitions. Template import lets you start from proven, pre-built review structures rather than building from scratch every time a new review requirement emerges.

Cloning creates an independent copy that you can modify without affecting the original. Combined with the six-stage definition lifecycle, import and cloning give you a fast path from concept to approved, released review template — maintaining consistency across your fleet while allowing targeted customization.

Every action within a masters review is recorded in a granular event log. Eleven operation event types — Created, Added File, Removed File, Edited File, Delete Comment, Edit Comment, Added Comment, Updated Report, Status Changed, Reviewed, and Remove Review — capture every change to the review record.

Seventeen meta event types track definition lifecycle changes, checklist modifications, ship assignments, and administrative actions. The combined 28 event types provide a second-by-second narrative of the entire review process, fully auditable for ISM compliance and external inspection.

Monitor your masters review program's health with dedicated dashboard widgets. Track completion rates, pending reviews, overdue assessments, and office review status across your entire fleet at a glance.

Widgets provide at-a-glance KPIs for fleet superintendents and DPAs: How many reviews are in progress? Which vessels have overdue reviews? What is the office review completion rate? Drill down from any widget to the underlying review data for immediate action.

Generate professional PDF reports for any completed masters review with a single click. The exported report includes the full review record — checklist responses, rich text report, file attachment references, office review notes, and comment history — formatted for archival or external submission.

Use printed reports for ISM audit evidence, classification society reviews, fleet management presentations, and internal safety reviews. The format follows maritime industry conventions, ensuring your masters review documentation meets the standards expected by regulatory authorities.