Features

Conduct structured training sessions directly on your vessels with a purpose-built onboard training platform. Every session captures the training topic, curriculum reference, date, location, instructor, and attendee roster — creating a complete documentary record that satisfies ISM Code and STCW requirements.

Training sessions are not just calendar entries — they are structured records with checklists, reports, file attachments, and comment threads. The system guides your training officer through a consistent process from session creation through completion and office review.

Build reusable training definitions with a full six-stage lifecycle: Draft, Waiting for Approval, Completed/Rejected, Released, and Revised. Only Released curricula can be used for live training sessions, ensuring your crew always trains from approved, controlled material.

Import templates from your library to bootstrap new curricula. Clone and revise existing definitions without losing the original. The versioning system maintains a complete history of every curriculum change, so you always know which version was used for any given training session and can demonstrate controlled document management to auditors.

Evaluate crew competency with five question types — Checkbox, Staged, Inquiry, Single Choice, and Multiple Choice. Each checklist item captures the specific evidence your training officer needs to assess, with structured response formats that drive consistent, comparable results across sessions and vessels.

Staged items support progressive assessment (e.g., Not Demonstrated / Partially Demonstrated / Fully Demonstrated). Inquiry items capture free-text observations. Choice items enforce selection from predefined options. Organize questions into hierarchical categories to mirror your training curriculum structure.

Every training session follows a controlled lifecycle: In Progress while being conducted, Completed when the training officer finishes, and Reviewed once the office has evaluated the session. Status transitions enforce data completeness — a session cannot be completed without the required checklist responses and attendee records.

The three-status model provides clear visibility into where each training session stands. Fleet managers can instantly see which sessions are underway, which await review, and which have been fully processed. Status-based filtering lets you focus on the sessions that need attention right now.

Record exactly who attended each training session with a structured crew attendance roster. Add and remove attendees by name and rank, with support for all 29 onboard ranks across Deck and Engine departments. The attendee list creates the documentary evidence that your crew received the required training.

Attendee tracking goes beyond a simple sign-off sheet. Each attendee record is linked to the crew member profile, enabling fleet-wide queries: Which crew members have completed fire safety training? Who is overdue for lifeboat drill competency assessment? The structured data feeds into compliance reporting and crew competency dashboards.

Not every training need can be scheduled months in advance. The canShipStartUnscheduled flag allows vessel crews to initiate training sessions immediately — responding to equipment changes, near-miss events, new crew arrivals, or regulatory updates without waiting for office approval of a new schedule.

Ad-hoc sessions follow the same structured process as scheduled training: curriculum reference, checklists, attendee tracking, and office review. The only difference is the initiation point. This flexibility ensures your vessels can respond to training needs in real time while maintaining full documentation standards.

Shore-based training managers and DPAs review every completed training session before it is finalized. The office review step ensures that training quality is maintained across the fleet, checklist responses are adequate, and attendance records are complete.

Reviewers can add comments, request additional information, or flag concerns directly within the training record. The review workflow creates an additional accountability layer — vessel crews know their training will be evaluated, and the office has documented evidence of oversight for ISM compliance.

Assign training definitions to specific vessels and schedule sessions across your fleet. Support for all 29 onboard ranks across Deck and Engine departments ensures that training assignments reach the right crew members. Each vessel receives its tailored training program based on vessel type, trade area, and crew composition.

Scheduling supports both one-time and recurring training events. Assign a fire safety curriculum to all tankers quarterly, or schedule a bridge team management refresher for specific vessels before a trade route change. The assignment system maintains the link between curriculum definition and vessel execution.

Plan your entire annual training program in a dedicated yearly planning view. A visual scheduling grid lets you map training sessions across vessels, months, and curriculum topics — giving fleet HR and training managers a complete overview of the training calendar for the year ahead.

Identify gaps in training coverage, ensure regulatory requirements are met within required timeframes, and balance training load across the fleet. The yearly plan integrates with the training calendar, so scheduled sessions automatically appear in crew and management planning views.

Schedule training sessions directly into the Navatom calendar system. Each session creates a calendar event with date, time, and assigned vessel. Support for recurring schedules — Daily, Weekly, Monthly, and Yearly — handles everything from weekly safety briefings to annual regulatory refresher courses.

Recurring training schedules automatically generate future session events based on your configured frequency. Calendar visibility ensures training officers, vessel masters, and shore management all see upcoming sessions in their planning views, reducing missed training and scheduling conflicts.

Document training outcomes with a rich text editor that supports formatted reports, inline notes, and structured observations. Attach supporting files — photos, certificates, assessment forms, presentation materials — directly to the training record for a complete documentary package.

The report editor goes beyond plain text: format key findings, highlight areas for improvement, and structure your training evaluation in a professional format. Attached files are stored alongside the training record, ensuring that all supporting evidence is accessible from a single location.

Communicate about training sessions with per-session comment threads. Training officers, reviewers, and fleet managers can discuss session outcomes, request clarifications, and share observations directly within the training record — keeping all communication in context.

Comments are timestamped and attributed, creating a documented conversation trail. Unlike email threads that get lost, training comments remain permanently attached to the session record and are visible to anyone with access to the training module.

Every action within a training session is recorded in a granular event log with 32 event types — 14 operation events and 18 meta events. From session creation and attendee changes through file uploads and status transitions, the event stream provides a complete narrative of the entire training process.

Operation events track session-level actions: Created, AddedFile, RemovedFile, EditedFile, Comments, UpdatedReport, StatusChanged, Reviewed, RemoveReview, AddedAttendee, RemovedAttendee, and SetAttendees. Meta events track curriculum-level actions: definition workflow transitions, checklist modifications, release and deprecation, and ship assignment changes.

Monitor your training program's health with dedicated dashboard widgets. Track completion rates, review status, upcoming sessions, and training coverage across your entire fleet. At-a-glance KPIs tell training managers which vessels are on track and which need attention.

Drill down from any widget to the underlying training data. Filter by vessel, curriculum topic, date range, or status to analyze specific segments of your training program. Dashboard views aggregate data fleet-wide, giving management the oversight they need for ISM compliance reviews.

Browse the complete version history of any training curriculum. See every revision, who made it, when it was approved, and what changed. Compare versions side by side to understand how your training material has evolved over time.

Version browsing supports compliance requirements by demonstrating controlled document management. When an auditor asks "which version of this curriculum was used for that training session?", the answer is one click away — with full traceability from session back to the exact curriculum version.