Features

Not every training need can be scheduled months in advance. When a training definition allows it, vessel crews can start a session from it immediately, responding to equipment changes, near-miss events, new crew arrivals, or regulatory updates without waiting for office approval of a new schedule.

Ad-hoc sessions follow the same structured process as scheduled training: curriculum reference, checklists, attendee tracking, and office review. The only difference is the initiation point.

This flexibility ensures your vessels can respond to training needs in real time while maintaining full documentation standards.

Evaluate crew competency with five question types — Checkbox, Staged, Inquiry, Single Choice, and Multiple Choice. Each checklist item captures the specific evidence your training officer needs to assess, with structured response formats that drive consistent, comparable results across sessions and vessels.

Staged items break a question into steps you name, each marked done or not done. Inquiry items capture free-text observations, and any question can carry guidance the crew reads on board. Every answer can take a remark, photos and files, and records who answered and when.

Choice items enforce selection from predefined options. Organize questions into hierarchical categories to mirror your training curriculum structure.

Plan your entire annual training program in a dedicated yearly planning view. A visual grid gives each vessel and training its own row, with every planned date of the year, its window and whether the session was held, giving fleet HR and training managers a complete overview of the training calendar for the year ahead.

Identify gaps in training coverage, ensure regulatory requirements are met within required timeframes, and balance training load across the fleet. The yearly plan and the fleet calendar come from the same schedules, so every scheduled session also appears on the calendar.

Shore-based training managers and DPAs review every completed training session, and sign it off with their own notes. The office review step ensures that training quality is maintained across the fleet, checklist responses are adequate, and attendance records are complete.

Several reviewers can each sign off the same session, a reviewer can withdraw a sign-off, and comments carry any questions or concerns to the ship. The review workflow creates an additional accountability layer: vessel crews know their training will be evaluated, and the office has documented evidence of oversight for ISM audits.

Conduct structured training sessions directly on your vessels with a purpose-built onboard training platform. Every session records its curriculum and version, the ship, who started it and when, and the attendee roster, creating a complete documentary record for ISM Code and STCW audits.

Training sessions are not just calendar entries — they are structured records with checklists, reports, file attachments, and comment threads. The system guides your training officer through a consistent process from session creation through completion and office review.

Record exactly who attended each training session with a structured crew attendance roster. Add and remove attendees by name and rank, with support for all 51 onboard ranks across deck, engine and hotel departments.

The attendee list creates the documentary evidence that your crew received the required training.

Attendee tracking goes beyond a simple sign-off sheet. Attendees are picked from the crew aboard the vessel, and every addition or removal is recorded with who made it and when.

The roster stays with the session, beside its checklist answers and report, and is locked once the session is completed, ready for the office's review and for audits.

Build reusable training definitions with a full six-stage lifecycle: Draft, Waiting for Approval, Completed/Rejected, Released, and Revised. Only Released curricula can be used for live training sessions, ensuring your crew always trains from approved, controlled material.

Revise a released curriculum as a new draft version: the released one stays in use until the new version is approved and released.

The versioning system maintains a complete history of every curriculum change, so you always know which version was used for any given training session and can demonstrate controlled document management to auditors.

Schedule each released training for the ships that need it, so every vessel receives its tailored training program based on vessel type, trade area, and crew composition.

A schedule names the training and the ship, and either one date or a repeat every so many days, weeks, months or years, with an optional window around each date.

Schedule a fire safety curriculum for each of your tankers every quarter, or a bridge team management refresher for specific vessels before a trade route change. On board, the crew starts each session from the ship's schedule, and the session keeps the link between curriculum and vessel.

Every training session follows a controlled lifecycle: in progress while being conducted, then completed when the training officer finishes, which locks the attendees, report and files.

Office reviewers then sign it off, each with their own notes. Fleet managers can instantly see which sessions are underway, which are completed and waiting for sign-off, and which the office has signed off.

Ongoing and archived sessions sit in separate lists, and a dashboard widget shows the ones still waiting for sign-off, so you can focus on the sessions that need attention right now.

Document training outcomes with a rich text editor that supports formatted reports, inline notes, and structured observations. Attach supporting files — photos, certificates, assessment forms, presentation materials — directly to the training record for a complete documentary package.

The report editor goes beyond plain text: format key findings, highlight areas for improvement, and structure your training evaluation in a professional format. Attached files are stored alongside the training record, ensuring that all supporting evidence is accessible from a single location.

Schedule training sessions directly into the Navatom calendar system. Each scheduled session takes its place on the vessel's calendar on its date, with its window if it has one.

Support for recurring schedules — Daily, Weekly, Monthly, and Yearly — handles everything from weekly safety briefings to annual regulatory refresher courses.

Recurring training schedules automatically generate future session events based on your configured frequency. Calendar visibility ensures training officers, vessel masters, and shore management all see upcoming sessions in their planning views, reducing missed training and scheduling conflicts.

Monitor your training program's health with four dashboard widgets: sessions overdue, sessions planned in the next 30 days, sessions within their window now, and completed sessions the office has not signed off yet.

At-a-glance KPIs tell training managers which vessels are on track and which need attention.

Each widget also comes as a table of the sessions behind its count, opening each one for detail. The main Navatom dashboard can show scheduled and unreviewed training too.

Dashboard views aggregate data fleet-wide, giving management the oversight they need for ISM reviews.

Ask Navatom AI which training sessions are due or overdue on any vessel you can see, and it answers from the safety calendar, soonest first, with each session's ship, date and window. It can also alert you when a session runs overdue and send the due list as a scheduled report.

In the office, the daily brief lists completed sessions that no one has signed off yet, so office review never falls behind the ship. Navatom AI reads only the vessels you can see and changes nothing in Training.

Browse the complete version history of any training curriculum. Its Versions tab lists every released version with its number, title, release notes and date, and the curriculum's event history records who sent each version for approval and who approved it.

Release notes say in the author's own words what changed, so you can follow how your training material has evolved over time.

Version browsing supports audits by demonstrating controlled document management. When an auditor asks "which version of this curriculum was used for that training session?", every session shows the version it ran on, with full traceability from session back to the exact curriculum version.

Communicate about training sessions with per-session comment threads. Training officers, reviewers, and fleet managers can discuss session outcomes, request clarifications, and share observations directly within the training record — keeping all communication in context.

Comments are timestamped and attributed, creating a documented conversation trail. Unlike email threads that get lost, training comments remain permanently attached to the session record and are visible to anyone with access to the training module.

Print any training session, or save it as a PDF for an audit file or a superintendent's visit. The print carries the session number, ship, curriculum, dates and status, the attendees, every checklist with its answers, and the report.

The session's event history prints with it, including each office sign-off and its notes, so one document shows what was trained, who attended and who in the office reviewed it.

Every action on a training session is recorded as it happens, with who did it and when: attendees, files, the report, comments, completion and each office sign-off.

Changes to training curricula are recorded the same way, from each checklist edit to approval, release and deprecation, giving a step-by-step narrative of the entire training process for internal audits and external inspection.