Features

Not all assessments are the same. Navatom supports three distinct assessment types — Audit, Inspection, and Ship Visit — each with its own workflow, checklist structure, and regulatory context. Formal ISM/ISPS audits follow a different process than routine port state inspections or management ship visits.

Choose the right type for each engagement, and the system adapts its forms, workflows, and reporting templates accordingly. No more forcing a ship visit into an audit template or an inspection into a visit form.

Map every possible audit relationship in your organization. Navatom supports six audit directions — Ship Internal (Ship-to-Ship), Company-to-Ship, Company-to-Company, Company-to-Third-Party, Third-Party-to-Ship, and Third-Party-to-Company — covering every permutation of auditor and auditee.

Whether your DPA is auditing a vessel's ISM compliance, a classification society is surveying your ship, or your office is assessing a third-party contractor, the direction captures the exact relationship and applies the appropriate authority, scope, and reporting requirements.

Identify the regulatory or organizational authority behind every audit. Ten built-in authority types — Port State, Harbor Master, Classification Society, Flag State, P&I Insurance, H&M Insurance, Safety Terminal Inspection, Office, Ship, and Other — ensure every audit carries the right regulatory weight and follow-up urgency.

Authority selection drives downstream behavior: a Port State control finding triggers different escalation rules than an internal office audit observation. The system adapts its deficiency classification, response timelines, and reporting templates based on who conducted the assessment.

Build reusable audit definitions with a full draft-release lifecycle. Definitions move through Draft, Waiting for Approval, Completed/Rejected, Released, and Revised stages — ensuring that only approved, controlled versions are used for live audits.

Import templates from your library to bootstrap new definitions. Clone and revise existing definitions without losing the original. The versioning system maintains a complete history of every template change, so you always know which version was used for any given audit.

Build comprehensive audit checklists with five question types — Checkbox, Staged, Inquiry, Single Choice, and Multiple Choice. Each checklist item captures the specific evidence your auditors need to evaluate, with structured response formats that drive consistent, comparable results across audits.

Staged items support progressive assessment (e.g., Not Started / In Progress / Completed). Inquiry items capture free-text evidence. Choice items enforce selection from predefined options. Mix and match types within a single checklist to match any audit standard or regulatory framework.

Document findings with the granularity your compliance team demands. Each finding records the evidence, the applicable regulatory reference, and a severity classification. Link findings directly to ISM Code, SOLAS, MARPOL, and MLC regulations for full regulatory traceability.

Findings are not just notes — they are structured records that feed into your organization's corrective action pipeline. Priority and severity ratings ensure the most critical issues get immediate attention while observations are tracked for trend analysis.

Convert findings into formal deficiencies with precise type classification. Seven deficiency types — Major Non-Conformity, Non-Conformity, Observation, Deficiency, Technical Finding, Near Miss, and Accident — map directly to maritime regulatory frameworks and your ISM manual's classification hierarchy.

Each type carries its own response timeline, escalation rules, and reporting requirements. A Major Non-Conformity demands immediate corrective action and management review; an Observation may need only a trend-watch note. The system enforces the right process for each severity level.

Transform audit findings into tracked deficiencies with a single action. The conversion process carries forward all evidence, regulatory references, and severity data from the original finding, creating a formal deficiency record ready for corrective action assignment.

No duplicate data entry, no lost context. The link between finding and deficiency is maintained permanently, so you can trace any corrective action back to the specific audit observation that triggered it. Bulk conversion handles multiple findings simultaneously.

Assign auditors from three distinct pools — Navatom system users, company-registered auditors, and third-party auditors — with separate management for ship auditors, company auditors, and third-party auditors. Each auditor carries qualifications, certification records, and availability status.

Build your audit team from any combination of internal and external resources. The three-list architecture ensures clean separation between your organization's personnel and external auditors while allowing them to participate in the same audit.

Every audit follows a controlled lifecycle from creation through completion. The Ongoing, Completed, and Invalid status model provides clear visibility into where each audit stands, with status transitions enforcing data completeness and approval requirements.

Invalid status handles cancelled or superseded audits without deleting data. Completed audits lock their findings and checklists, preserving the record as-is for regulatory review. The lifecycle ensures no audit is accidentally modified after closure.

Structure your audit process with formal opening (initial) and closing (final) meetings. Record meeting date, location, agenda items, discussion notes, and attendee lists for both meetings — creating the documentary evidence that ISM Code audits require.

Attendee tracking captures who was present at each meeting, with role identification for lead auditors, vessel management, and company representatives. Meeting records link directly to the parent audit, forming part of the complete audit package.

Schedule audits directly into the Navatom calendar system. Each audit creates a calendar event with date, time, location, and assigned auditors. Support for both single events and recurring schedules handles everything from one-off port state inspections to quarterly internal audit programs.

Recurring audit schedules automatically generate future audit events based on your configured frequency. Calendar visibility ensures audit coordinators, vessel masters, and shore management all see upcoming assessments in their planning views.

Every action within an audit is recorded in a granular event log with 40+ event types. From audit creation and checklist completion through finding documentation and status transitions, the event stream provides a second-by-second narrative of the entire assessment process.

Event tracking is not just a log — it is an accountability system. Every event carries full user attribution, timestamp, and contextual data. Inspectors, compliance managers, and external auditors can reconstruct exactly what happened and when.

Classify where each audit takes place with three environment types — Ship, Office, and Third Party. Environment selection drives context-appropriate forms, checklist templates, and reporting formats. A ship-based ISM audit captures different environmental data than an office-based management system review.

Environment types also influence auditor assignment rules, finding categories, and deficiency routing. Ship environments trigger vessel-specific workflows; office environments apply corporate governance templates; third-party environments adapt for external facility assessments.

Monitor your audit program's health with six analytics operations and eight dedicated dashboard widgets. Track completion rates, findings by priority and severity, ongoing audit counts, overdue assessments, and trend data across your entire fleet.

Widgets provide at-a-glance KPIs for audit coordinators and DPAs: How many audits are ongoing? What is the finding closure rate? Which vessels have the most outstanding deficiencies? Drill down from any widget to the underlying audit data.

Link every audit, finding, and deficiency to the applicable regulatory framework. Built-in support for ISM Code, SOLAS, MARPOL, and MLC references ensures that your compliance team can trace any finding to its regulatory source and demonstrate compliance during external audits.

Regulatory references are not free text — they are structured links to specific code sections, chapters, and regulations. This structured approach enables regulatory gap analysis: which code sections have the most findings? Which vessels have recurring issues against specific SOLAS requirements?

Plan and execute audit programs across your entire fleet from a single platform. Schedule vessel audits, track completion across the fleet, and compare performance between vessels. Fleet-level views aggregate findings, deficiency trends, and compliance status to give management a complete picture.

Filter by vessel, vessel type, trade area, or audit authority to analyze specific segments of your fleet. Identify vessels that need additional attention and allocate audit resources where they will have the greatest impact on safety and compliance.

Close the loop from finding to resolution with structured corrective action workflows. Every deficiency generated from an audit finding carries forward into a tracked corrective action with assigned responsibility, due dates, evidence requirements, and verification steps.

Monitor corrective action status across all audits and all vessels. Overdue actions trigger escalation notifications. Verification workflows ensure that corrective actions are not just submitted but reviewed and accepted by the appropriate authority before closure.

Plan your entire annual audit program in a dedicated yearly planning view. A visual scheduling grid lets you map audits across vessels, months, and audit types — giving management and DPAs a complete overview of the assessment calendar for the year ahead.

Drag and adjust scheduled audits, identify gaps in coverage, and ensure that every vessel receives the required assessments within the required timeframes. The yearly plan integrates with the audit calendar, so scheduled assessments automatically appear in crew and management planning views.

Generate professional PDF reports for any completed audit with a single click. The exported report includes the full audit record — assessment details, checklist responses, findings with severity ratings, regulatory references, auditor information, and meeting records — formatted for external submission or archival.

Use printed reports for port state control submissions, classification society reviews, client presentations, and internal management reviews. The format follows maritime industry conventions, ensuring your reports meet the documentation standards expected by regulatory authorities.