Features

Every effective emergency drill starts with a well-crafted scenario. Navatom Drills provides a dedicated rich text scenario document for each drill — a separate, structured space where drill coordinators write detailed situational briefings that describe the emergency context, conditions, objectives, and expected crew responses.

The scenario document is not a comment field — it is a full rich text editor that supports formatted text, structured sections, and detailed narrative descriptions. Drill coordinators can describe simulated fire locations, weather conditions, equipment failures, and casualty scenarios with the detail needed to make drills realistic and educational.

Plan drill execution with precision using structured timeline entries. Each PlanningEvent captures a date, start time, end time, and title — creating a minute-by-minute execution plan that drill coordinators and participants can follow during the exercise.

Add, edit, and delete planning events to build a complete drill timeline. From initial muster to final debrief, every phase of the drill is scheduled and visible. The timeline serves as both a planning tool before the drill and an execution record afterward — documenting exactly how the drill was structured.

Conduct formal pre-drill briefings with a dedicated initial meeting structure. The meeting captures time initiated, time completed, meeting notes, company attendees, and ship attendees — creating a documented record that crew were properly briefed before the drill began.

Separate attendee lists for company and ship personnel ensure clear accountability. Time tracking records the duration of the briefing. Notes capture agenda items, safety reminders, and scenario explanations. The initial meeting record forms part of the complete drill package required for ISM Code compliance.

Build reusable drill definitions with a full six-stage lifecycle. Definitions move through Draft, Waiting for Approval, Completed/Rejected, Released, and Revised stages — ensuring that only approved, controlled drill templates are used for live exercises. Meta statuses (Draft, Released, Deprecated) provide an additional governance layer.

Import templates from your library to bootstrap new definitions. Clone and revise existing definitions without losing the original. The versioning system maintains a complete history of every template change, so you always know which version was used for any given drill and can demonstrate template governance during external audits.

Build comprehensive drill checklists with five question types — Checkbox, Staged, Inquiry, Single Choice, and Multiple Choice. Each checklist item captures the specific criteria your assessors need to evaluate, with structured response formats that drive consistent, comparable results across drills.

Staged items support progressive assessment (e.g., Not Started / In Progress / Completed). Inquiry items capture free-text observations. Choice items enforce selection from predefined options. Hierarchical categories organize checklist items into logical sections matching your drill assessment framework. Mix and match types within a single checklist to match any safety standard.

Every drill follows a controlled lifecycle from execution through review. The In Progress, Completed, and Reviewed status model provides clear visibility into where each drill stands — with status transitions enforcing data completeness and review requirements before a drill can be closed.

In Progress drills are actively being executed or documented. Completed drills have finished execution and are ready for management review. Reviewed drills have received formal assessment and sign-off. The lifecycle ensures no drill is prematurely closed and every exercise receives proper after-action evaluation.

Assess every crew member's performance individually. Each drill attendee receives a structured review consisting of a numeric rating and a textual remark — capturing both quantitative performance data and qualitative observations about the crew member's response, knowledge, and execution.

The system automatically computes an average performance rating across all attendees, giving drill coordinators an instant summary metric for the overall drill quality. Individual ratings build a longitudinal performance profile for each crew member, identifying who needs additional training and who excels in emergency response scenarios.

Manage drill participation with precision. Add, remove, and set the full attendee roster for each drill, tracking exactly which crew members participated. Attendees are selected from the vessel's crew list across 29 on-board ranks spanning Deck and Engine departments.

Equally important is absentee tracking — the system explicitly records which crew members were absent from the drill, with reasons where applicable. This dual roster (attendees and absentees) provides complete accountability and ensures that no crew member falls through the cracks in your emergency preparedness program.

Get oversight from both shore and vessel management with a dual-source review system. Company reviews and ship reviews are tracked separately, with independent review counts for each source — ensuring that both office DPAs and vessel masters provide their assessment of drill quality.

Add, edit, and remove reviews from either source independently. The separation between company and ship reviews reflects the real-world oversight structure in maritime operations, where shore-based management and vessel leadership evaluate drills from different perspectives with different priorities.

Completed drills can be reopened for additional assessment or documentation when circumstances require it. Unlike a rigid one-way workflow, the reopen capability recognizes that drill evaluation is sometimes iterative — new information, additional crew feedback, or management requests may necessitate revisiting a completed drill.

Reopening a drill returns it to active status while preserving all existing data — ratings, reviews, checklists, and reports remain intact. The reopen event is recorded in the audit trail, providing full transparency about when and why the drill was revisited.

Assign drill definitions to specific vessels and schedule execution across your fleet. Definitions are assigned to ships, creating vessel-specific drill obligations that crew can execute according to their operational schedule. The assignment system supports all 29 on-board ranks across Deck and Engine departments.

Ship-based scheduling ensures that every vessel in your fleet maintains its required drill program. Drill coordinators can see which definitions are assigned to which vessels, track completion status per ship, and identify vessels that are falling behind their drill schedule.

Plan your entire annual drill program in a dedicated yearly planning view. A visual scheduling grid lets you map drills across vessels, months, and drill types — giving safety managers and DPAs a complete overview of the emergency preparedness calendar for the year ahead.

Identify gaps in drill coverage, ensure that every required drill type is scheduled within the required timeframes, and balance drill frequency across your fleet. The yearly plan integrates with the drill calendar, so scheduled exercises automatically appear in crew and management planning views.

Schedule drills directly into the Navatom calendar system. Each drill creates a calendar event with date, time, and assigned participants. Support for both single events and recurring schedules handles everything from one-off emergency exercises to monthly fire drills and quarterly abandon ship drills.

Recurring drill schedules automatically generate future drill events based on your configured frequency. Calendar visibility ensures safety officers, vessel masters, and shore management all see upcoming drills in their planning views — reducing scheduling conflicts and improving participation rates.

Document drill outcomes with detailed post-drill reports using the built-in rich text editor. Capture observations, lessons learned, improvement recommendations, and corrective actions in a structured narrative format that goes beyond simple checkbox completion.

Attach evidence files — photographs, videos, documents, and forms — directly to the drill record. File management supports adding, removing, and editing attachments with full event tracking. The combined report and evidence package creates a complete drill record ready for regulatory review or management presentation.

Every action within a drill is recorded in the most comprehensive event log of any Navatom safety module. Twenty-eight operation event types track drill execution — from creation and status changes through attendee management, scenario edits, planning events, initial meeting records, performance ratings, file operations, and report updates.

Thirty-four meta event types track definition management — covering creation, release, deprecation, definition workflow transitions, checklist operations (full CRUD plus reorder), comment management, and ship assignments. Combined, the 62 event types provide a second-by-second narrative of every drill and every template change, fully auditable for external inspection.

Monitor your drill program's health with dedicated dashboard widgets and analytics. Track drill completion rates, average performance ratings, upcoming scheduled drills, overdue exercises, and participation trends across your entire fleet.

Widgets provide at-a-glance KPIs for safety officers and DPAs: How many drills are scheduled this month? What is the fleet-wide average performance rating? Which vessels have overdue drills? Which crew members have the lowest participation rates? Drill down from any widget to the underlying drill data for detailed analysis.