Creation features allow you to create simple or complex tasks and operations depending on your requirements.
Assign Checklists

Multiple checklists can be assigned to a single report definition. All checklist questions consist of a question, its description, and reference if necessary. Checklist questions can be answered with "yes", "no" or "n/a" and remarks can be added to these questions to further detail them.

Checklists have hotkeys and other shortcuts for easy completion.

Checklists are easy to create and revision
Checklists can be filled fast with hotkeys and shortcuts
Checklist questions can relate to findings
Multiple definitions (types)

You can have more than one definition of how a report is filled. These include different report definitions for vessel types, sizes, or multiple schedules.

Unique reports
Schedules according to different types
Compliance with regulations that require different report types
Versioning system to automate revision tasks

The versioning system allows for you to revision definitions within Navatom, without worrying about keeping track of revision logs, or version lists. The system automatically stores previous versions of a definition.

The versioning system also stores version info within reports, so you have a clear idea of which version of a definition is used while reading the report. Navatom also has tools to clarify what is updated through each version.

Reduces the difficulty in tracking versions
Document version tracking is fully automated
Rich text reports

Reports are entered through a WYSIWYG (What you see is what you get) editor that allows inserting rich text, images and links to a report.

Reports can be as detailed as you require
Increases the readability of the report
Rule selector with embedded data

Navatom keeps an up-to-date list of rules and regulations, which is used to help select fields in various forms and reports.

The data is updated by the Navatom Maritime Team
Helps select rules for findings and issues.
Schedule and view due dates on a calendar

Due dates are visible on the calendar, and all other views that show time tracking.

Define the dates according to regulations or workload


Navatom has multiple levels of assignment systems. Static assignments are preconfigured during setup and onboarding, embedded assignments are preset according to rules and regulations, and dynamic assignments are on-the-fly assignments are given on the fly enabling a realistic business model integration.
Real-time dynamic assignments

With dynamic assignments, you can control who can view or edit a report on a per report basis. This also allows tracking responsibilities across assigned items.

The newsfeed also has a personalization feature that allows users to view feeds on items assigned to them specifically.

A deeper level of control on who can view or edit documents
Individualized assignment and responsibility tracking
Personalized notifications on items you're assigned to
Calendar-based event planning

Schedule assigned tasks on a calendar system. These tasks can be one-time, or recurring events. Recurring events repeat based on your selected period. The scheduled tasks also have a window functionality to define a preceding or succeeding date to complete the task.

Schedules can easily be edited or removed.
Schedule tasks in an integrated common platform.


Detailed reports result in detailed KPIs and analytics. At the same time providing a detailed report increases the time to completion of a report. In Navatom this detail is added automatically through features and integrations, so you can have the best of both worlds.
Report findings

Findings are an intermediate report in Navatom. Audits, Ship Inspections, Ship Visits, and Vettings all can have multiple finding reports added to them. Findings can be converted to issues later to track in a more detailed environment.

All internal and external findings can be tracked to closure
Easier to find how a specific inspections finding has been resolved

Internal and external inspections frequently result in observations that you need to follow up on. These observations can be transformed into issues to create detailed reports of each account.

All observations in your fleet grouped under issues.
Create more detailed reports for observations.
Easily use issue printing to attach closure of findings.
Attach files

Attach all types of files to a report. The files can be previewed if the file type allows it, or downloaded. Navatom allows file attachments everywhere that's necessary.

Group files by report or task type
No limit on number of files


All of your crew members and employees can interact with each other while completing operations.

An easy-to-use commenting system that allows managers and crew converse on a specific task or procedure.

Keeping dialogues contained within items can show why an action was taken.
Contain conversations within a task or procedure.
follow up

Follow Up

Operations don't always go according to a predefined path to completion. You can handle these deviations through Navatoms features.
View tasks on a calendar

The calendar gives a monthly/yearly view of all of the periodical tasks in Navatom, you can also create and assign events here. Scheduled events are shown and can be started from the calendar view.

Helps planning ahead
Tasks won't get missed, as daily and weekly tasks can be viewed from dashboard and other views.


Automatically generated logs allow you to analyze how a task or operation is processed and completed.
Event Logs

Navatom keeps detailed logs of all actions taken by everyone in your organization.

Seeing event logs in real time allows you to detect minor issues and prevent them from creating additional minor problems
Helps identify bottlenecks per task, if a step takes too long to complete it's clearly visible in the event logs.


Organically change tasks and operations in real-time to improve on your system with regular iterations.
Select authorities from a predefined rich list

Select finding or inspecting authority from a predefined list kept within the system. Navatom keeps a full list of all third-party inspection including but not limited to:

  • Flag States

  • Classification Societies

  • Port States

  • Major Oil Companies

The list is managed by the Navatom Maritime Team
Easy selection of authorities
Authorities are linked to the Navatom Rule Selection System.