Create
Vendor selection
Vendors are separate entities you can assign to invoices. This allows deeper vendor, spending, and tracking insights.
Track vendor costs
Track vendor pricing changes
Analyze vendor evaluations
Add dates for the Expenditures (Order, Invoice, Commence/End dates)
Enter the dates for Expenditures
Specify the date of invoice or any kind of expenditure to show it in a consideration range
Add credit invoices
Add credit invoices to the invoice
Bookkeeping - Running Cost integration
Integrations:
Invoices collected from all sources are automatically added to the respective running cost categories.
Lowered amount of mistakes.
Saves precious time, as the natural process collects all required data automatically.
Upload Pro Forma
Upload the proformas to the Proforma part of an expenditure page
Any kind of document is important for purchasing keep proformas attached to invoice
Add all the types of invoices
It is possible to upload all the invoices to the bookkeeping
Keep all invoices in one place
Report
Attach files
Attach all types of files to a report. The files can be previewed if the file type allows it, or downloaded. Navatom allows file attachments everywhere that's necessary.
Group files by report or task type
No limit on number of files
Interact
Comments
An easy-to-use commenting system that allows managers and crew converse on a specific task or procedure.
Keeping dialogues contained within items can show why an action was taken.
Contain conversations within a task or procedure.
Follow Up
Approval waiting list
The approval waiting list shows all invoices, waiting for your approval, and the total list of invoices waiting for approval separately.
Track all invoices through one simple view.
Log
Event Logs
Navatom keeps detailed logs of all actions taken by everyone in your organization.
Seeing event logs in real time allows you to detect minor issues and prevent them from creating additional minor problems
Helps identify bottlenecks per task, if a step takes too long to complete it's clearly visible in the event logs.
Manage
Assign invoices to be reviewed
You can assign people to invoices dynamically to review and send them to the correct running cost category or department.
Provides a preceding layer of sorting for invoices.
Lowers chance of missing invoices within the system significantly.
Track all amounts, from order amount to final payment amount.
You can enter, order amount, invoice amount, prepayment, and paid amounts.
Multi-level assignment system
Bookkeeping allows multiple levels of reviewers, approvers, and verifiers to be assigned to expenditures.
Multi-level assignment allows real-world scenarios to be easily implemented
Automated assignment based on Running Cost categories
Expenditures are automatically assigned based on running cost category selection, and the category-based assignment system is automatically applied.
No need to worry about assignment, once running cost categories are selected, the expected hierarchy starts.
Multi-level assignment allows real-world scenarios to be easily implemented
Bookkeeping - IMS Procurement Integration
Invoices collected through procurement are added to Bookkeeping and Running Cost automatically.
Saves precious time, as the natural process collects all required data automatically.
Bookkeeping - Spare Parts Procurement Integration
Invoices collected through procurement are added to Bookkeeping and Running Cost automatically.
Saves precious time, as the natural process collects all required data automatically.
Automated currency conversion
Bookkeeping can convert currencies based on date of invoice, and display them in various places in the desired format.
Where needed, such as running cost, all costs are displayed in the ships selected format.
Conversion happens with the click of a button.
Manual conversion rate entry is allowed.
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