Create
Define equipment spare-parts
Integrations:
Spare parts can be directly defined on a per equipment (or sub-equipment) basis. You can easily add spare parts to your defined equipment, these lists are then shown when the crew are doing maintenances and reporting spare part usage
Define equipment spares in one click
follow up on spare usage through equipment details
Requisition List Categories
Custom categories for easy seperation of the lists
Categorization makes the requisition lists easy to find and easy for purchasing
Vendor selection
Vendors are separate entities you can assign to invoices. This allows deeper vendor, spending, and tracking insights.
Track vendor costs
Track vendor pricing changes
Analyze vendor evaluations
Item Categories
3 level deep system allowing categorization of items in multiple levels.
Thanks to these categories a spare part is displayed more detailed.
Request Item or Add Items to Requisition List
You can add the requested item to the requisition list or request a pool to be added on a requisition list later.
Everyone has a different way, you can also arrange requisitions in your own way
Add Costs to Running Cost Categories
Keep an eye on the running cost, no one wants to overspend.
More realistic Running Cost values
Requisition Templates
An easier way to create long lists.
Ready to fill templates makes seafarers life easier
Add Notes to Items
Some of the items can not be defined with the description, add notes (color, size, etc.) and make sure that the correct item will be delivered.
Prevents wrong request and related wrong request over purchasing, timeloss, other problems.
Move Items to Another Requisition List
A typing error brought the item to the wrong list? Just move it to the correct list.
No need to create a new list and waste time for it
Custom Catalogs
When you integrate the Equipment Manuals belongs to your equipment to the Spare Part module, you can simply select the part from the list and add it to the requisition list without having to enter the code, part number, maker, etc.
It saves time and minimizes the error rate in heavy cost spare parts orders
Request Spare Parts Directly From a Maintenance
It is possible to define spare parts to relevant equipment and reach them during maintenance and show them as used.
More regular spare part follow up thanks to creating spare requests from the screen where the spare material is used
Add Notes To Requision List
Does the list have urgency? Should be carried out with special treatments? Add a note for it.
Urgency or warning notifications on a list can help to get the requests faster or safer
Add Proforma Invoice, Final Invoice or Credit Notes
The finance department should have some idea about the purchasing, keep them informed by sharing invoices directly.
Instead of keeping the purchasing data with invoices in multiple places, it keeps all of them in a system where you can find easily in case of a need or a situation
Report
Report spare part usage through maintenance reports
Integrations:
A crew member can report usage of spare-parts during a maintenance.
Attach files
Attach all types of files to a report. The files can be previewed if the file type allows it, or downloaded. Navatom allows file attachments everywhere that's necessary.
Group files by report or task type
No limit on number of files
Interact
Comments
An easy-to-use commenting system that allows managers and crew converse on a specific task or procedure.
Keeping dialogues contained within items can show why an action was taken.
Contain conversations within a task or procedure.
Request for Quotation via Direct Link
Share link with vendors. The price, notes, additional costs, and all the needed information will be in Navatom.
No data entry needed
Easy and qualified communication with vendors.
Ability for gathering all quotations on one screen
Notify
Minimum Quantities
You can define the minimum required quantities per item for each one of the spares. When the minimum is reached other features like notification come into play.
Tight schedules can make seafarers missout quantity of the items
With notifications, Navatom can set up some reminders.
Estimated Delivery Date And Place
Keep everyone informed, no more e-mails or phone calls about the status of the requisitions.
Informing estimations will help everyone to plan their tasks better
Follow Up
Estimated Delivery Date and Place
Keep everyone informed, no more e-mails or phone calls about the status of the requisitions
Informing estimations will help everyone to plan thier tasks better
Stepped completion progress tracking
Track the current status of a requisition through a workflow diagram visualizing exactly what is happening.
Follow up status of the requisition lists on a single page
Log
Event Logs
Navatom keeps detailed logs of all actions taken by everyone in your organization.
Seeing event logs in real time allows you to detect minor issues and prevent them from creating additional minor problems
Helps identify bottlenecks per task, if a step takes too long to complete it's clearly visible in the event logs.
Manage
Bookkeeping - Spare Parts Procurement Integration
Invoices collected through procurement are added to Bookkeeping and Running Cost automatically.
Saves precious time, as the natural process collects all required data automatically.
Stock Management
The IMS and Spare Parts have many features to keep a detailed stock of your vessels. The stock is automatically updated through usage and requests.
You can monitor item usage, get detailed reports.
Analyze
Vendor Evaluation
Vendor evaluation is automatically requested after each order is completed.
Gain evaluations from each report
Evaluations are easy to fill yet informative.
Price Compare Screen
Compare the prices on a single page easily and save time for a decision.
Purchase at lower prices. Less Running Costs.
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