Creation features allow you to create simple or complex tasks and operations depending on your requirements.
Nested Equipment

Equipments can be infinitely nested to deliver realistic equipment hierarchies (i.e. Main Engine > Cylinders > Cylinder No.1 > Head)

Choice between either single level (Main engine) or multi-level (main engine > cylinders > cylinder 1)
Spare parts can be connected to sub-equipment
Issues can be connected to sub-equipment
Define equipment spare-parts

Spare parts can be directly defined on a per equipment (or sub-equipment) basis. You can easily add spare parts to your defined equipment, these lists are then shown when the crew are doing maintenances and reporting spare part usage

Define equipment spares in one click
follow up on spare usage through equipment details
Nested Categories

To clarify, sort and filter equipment Navatom delivers infinitely nested category system, categories contain equipment. With a nested category system it's easier to sort equipment based on either location or functionality.

Sort equipment based on location or functionality
Filter equipment by categories on different views
Triggered Maintenances

As listed in some equipment technical manuals, triggered maintenance is started based on their parent maintenance (i.e., run a visual check 200wh after the overhaul).

In legacy software or paper-based PMS, some maintenances are skipped or given arbitrary planning. This feature allows a deeper understanding and realism for the PMS.

Cover edge cases within your technical manuals.
Ability to schedule visual and safety checks after significant maintenances.
Maintenance Types

The PMS tasks in Navatom are separated into types, these are, Maintenance, Safety Check, Performance Test, Visual Check, Meger Test, and Overhaul.

Maintenance Types can be individually searched or filtered.
Maintenance Types have different visual queues in various views (i.e. Overhauls are also shown in the Work Hour Logbook).
Allows typecasting and separation of concerns for a large PMS.
Copy, duplicate, import

You can export whole categories to other ships, duplicate equipment maintenances or categories (copying all definitions within that tree).

Allowing nested equipment brings a cumbersome task with it, you want to add cylinders separately within the main equipment, but your vessel has 8 of them, duplication allows you to create one duplicate it with the click of a button, and change hours if necessary. You can copy whole categories of equipment within a ship, or to other ships. If you have sister ships, you can actually duplicate the whole PMS structure (with its instructions, spare part definitions, etc.) to another one of your ships.

Rich text reports

Reports are entered through a WYSIWYG (What you see is what you get) editor that allows inserting rich text, images and links to a report.

Reports can be as detailed as you require
Increases the readability of the report


Navatom has multiple levels of assignment systems. Static assignments are preconfigured during setup and onboarding, embedded assignments are preset according to rules and regulations, and dynamic assignments are on-the-fly assignments are given on the fly enabling a realistic business model integration.
Advanced job assignments

Planned maintenances can be assigned in four levels, Ship responsible, ship approver, company reviewer, company approver. Ship responsible is the only required step.

Allows robust workflows
Don't miss important tasks by assigning yourself to them
Assign relevant risk assessments to PMS tasks

Risk assessments can be added to maintenance definitions, these risk assessments are then presented to your crew members while they are on the maintenance details report.

Crew members can no longer miss or misinterpret risk assessment through maintenance.
During maintenance they will be shown exactly which risk assessments they need to complete, they will see which hazards are present, and which control measures they need to take, before starting maintenance.
Risk assessments can be defined for critical equipment maintenance.
Multi-person conditional approvals

Assign a task to be reviewed then approved by people at your company. Reviewers or approvers can be chained by using a conditional (and/or) system, whereby only one reviewer/approver within a list of people is enough, or you want all of them to progress to complete a task.

Optional system, if it's too complex for your liking you can skip these steps.
Allows advanced task workflows to be implemented.


Detailed reports result in detailed KPIs and analytics. At the same time providing a detailed report increases the time to completion of a report. In Navatom this detail is added automatically through features and integrations, so you can have the best of both worlds.
Deficiencies and non-conformities are directly linked to related equipment.

The deficiencies module has a direct link to your equipment, you can create deficiencies directly related to your equipment, and run intelligent filters and analytics on a per equipment basis.

Deficiencies by themselves are archival data, and can be analyzed and interpreted, but once they are actually integrated into equipment. You have a much higher granularity and can pinpoint problem-creating equipment.
Maintenance task forms

A form generated within Forms can be assigned to a task. When the crew is reporting this task they have to fill the related form to complete the task. If no form is attached a rich text report area will show in its place.

Gather important data from a task report.
Report spare part usage through maintenance reports

A crew member can report usage of spare-parts during a maintenance.

Attach files

Attach all types of files to a report. The files can be previewed if the file type allows it, or downloaded. Navatom allows file attachments everywhere that's necessary.

Group files by report or task type
No limit on number of files


All of your crew members and employees can interact with each other while completing operations.

An easy-to-use commenting system that allows managers and crew converse on a specific task or procedure.

Keeping dialogues contained within items can show why an action was taken.
Contain conversations within a task or procedure.
follow up

Follow Up

Operations don't always go according to a predefined path to completion. You can handle these deviations through Navatoms features.
Postpone maintenance

Postponing maintenances allows a more realistic reporting of how a maintenance cycle is completed. Postponing to date or drydock is possible. Maintenances that are postponed to drydock are listed as tasks when that drydock is started.

Realistically visualize maintenance cycles
Multiple views to show PMS structure

The planned maintenance setup of a vessel can be viewed in multiple views, these views cover the need to search for tasks in different manners, a tree view, a tree/table combined view, and a table view exist to search, filter, sort, and edit equipment and maintenance.

Ease of reaching more details on one page.
Provides more than one work floor during planning or fixing maintenance.
Detailed work hour logs

Work hours can be added to multiple equipment at the same time, or some sub-equipments can be removed from the addition. These additions can then be archived and viewed through multiple places.

Makes saving time possible by multiple work hour add or edit option.
And provides to review previous running hour additions (last months, last week etc.).


Automatically generated logs allow you to analyze how a task or operation is processed and completed.
Event Logs

Navatom keeps detailed logs of all actions taken by everyone in your organization.

Seeing event logs in real time allows you to detect minor issues and prevent them from creating additional minor problems
Helps identify bottlenecks per task, if a step takes too long to complete it's clearly visible in the event logs.


Organically change tasks and operations in real-time to improve on your system with regular iterations.
Dynamic changes to PMS

As with all features of Navatom, changes to PMS are instantaneously visible by your vessel, and they'll even get a notification about the changes made.

Use enquiries to report maintenance problems

Crew members can report problems with the maintenance they are reporting, such as missing instructions, or wrong periods.

With this feature, your crew members can alert you about missing instructions, files, or other information when completing maintenance.
Allows a self-check that keeps the ever-improving gears of PMS running.
Dynamic changes to PMS

Changes to the PMS are instant, you can update the definition or details of all of the structure, and your vessel will see it instantly.

Shorten periods of tasks, change whole structures, add new equipment with ease. All visible by your crew the second you publish the changes.
Prioritizing and queuing tasks

The tasks can be prioritizing and queuing according to urgency.

By prioritizing, the tasks can be solved on time according to instruction books or your needs.
Overdue situations will be prevented with an ordered task list.


Analyze real-time information to assess pain points in your system to iterate and improve on tasks and operations.
Crew PMS Task Distribution

Various tables and graphics visualizing the amount and period of tasks given to crew members.

Reduce overdues by improving and distributing PMS tasks.
Visualize task count / overdue correlation.
Overdue Analysis

Analyze current and past overdue tasks within your fleet, and see reasons for overdue completion.

Improve PMS scheduling by seeing exactly what causes overdue tasks.
Crew task distribution

Multiple tables charts and graphs to show how the distribution of PMS tasks between ranks occur. The view also shows the number of tasks per day/6months/year a crew member has to complete on average. A correlation graph shows whether tasks are completed overdue due to over-tasking.

Evaluate where crew may have overwhelming amount of tasks assigned.
Helps re-assign tasks to even out PMS schedule.