Circulars

Every circular follows a controlled lifecycle through seven stages — Draft, Waiting for Approval, Completed, Rejected, Released, Revised, and Deprecated. Only Released circulars are distributed to vessels. The lifecycle enforces that every circular passes through formal review before reaching ship personnel.

Draft circulars can be edited freely by authors. When ready, the draft is submitted for approval. Reviewers can approve (Completed → Released) or reject (back to Draft with feedback). Released circulars can be revised, creating a new version while the current one remains active. Deprecated circulars are archived but never deleted — maintaining a complete historical record.

Mark circulars as read-required and track per-rank completion across your entire fleet. The system records which crew members have read the circular, when they acknowledged it, and whether all required ranks on each vessel have completed their reading — providing verifiable proof of communication.

Acknowledgement records create an immutable chain of evidence showing who read what and when. Shore management can see at a glance which vessels have completed reading across all ranks and which need follow-up. The completed status is reached only when all required personnel across all assigned vessels have acknowledged the circular.

Create and edit Word-based circulars directly in the browser with a full-featured document editor — no desktop software required. The editor supports rich formatting, tables, images, headers, lists, and page layout controls with the same fidelity as desktop word processors.

Documents are saved automatically and continuously. The editor runs entirely within the platform — no external services, no file downloads, no version confusion. When you're ready to distribute, the circular is submitted for approval and released to the fleet without ever leaving the system.

Organize circulars with a flexible labeling system that adapts to your company's classification needs. Create, edit, and apply custom labels to categorize circulars by topic, department, urgency, regulation, vessel type, or any other dimension that matters to your operation.

Labels enable fast filtering and retrieval across large circular libraries. Apply multiple labels to a single circular for cross-referenced categorization. The label system is fully user-defined — no predefined categories to work around, no limits on the number of labels you can create.

Navigate your circular library through three dedicated list views — Published (released and active circulars currently distributed to the fleet), Unpublished (drafts and circulars in the approval pipeline), and Deprecated (archived circulars no longer in active distribution).

Each view provides its own set of filters and sorting options appropriate to the circular status. The Published view focuses on distribution status and read completion. The Unpublished view highlights approval queue position and draft age. The Deprecated view provides historical search and reference access.

Monitor your circular program with four dedicated dashboard widgets — Total Circulars shows the size of your circular library, Released This Year tracks publication cadence, Awaiting Approval highlights review bottlenecks, and Completed confirms how many circulars have been read by all required personnel.

Dashboard metrics aggregate across your entire fleet, providing shore management with a single-pane view of circular communication health. Identify which circulars are stuck in approval, which have low read completion, and whether your communication cadence meets organizational targets.