Payroll

Whoever calculated a run cannot approve it, unless they are an administrator or hold the right to approve their own work, and then the run records a self-approval. Approval is refused while a blocking exception remains.

An approver can leave named payees out of the approval so the rest are paid on time, and can revoke an approval until payments exist or a payslip is issued.

Everyone Payroll pays, crew and shore staff, has one page: pay group, processing currency, tax residence and numbers, payment instructions, leave, service periods, balances and payslips. Seafarers become payees through their crew contract and shore staff through a shore employment, so no one is added by hand.

A readiness column counts what would stop a payee being paid, such as no pay group, no payment instruction for the pay date or no active agreement, and each finding names the fix. A payee can be put on hold with a reason.

Enter what is paid or deducted besides the wage: recurring items, one-time payments, advances repaid in installments, and charges such as onboard purchases. Each input has its own currency and is converted into the payee's processing currency at the pay date's rate.

Advances can be suspended for unpaid leave or hardship, and forgiven or written off by an approver. An input that cannot be taken in full is deferred to a later payslip and shown on the run.

Each payslip shows the served days and every line of pay. Issue it to keep the document on record, print it as a PDF with or without the employer's cost, and record a dispute when a seafarer questions it.

An issued payslip that was wrong is voided or replaced by a correction, which supersedes the original and keeps both on record.

Split each payee's pay between payment instructions, such as an allotment to the family and the remainder to the seafarer's own account. Pay by bank transfer, cash, e-wallet or check.

Export bank transfers as an ISO 20022 file and a CSV, one per paying account and currency, upload them to your bank, then mark payments paid or failed, re-route a failed payment or reverse a paid one. Each payment keeps the bank details it was made with, and anyone who may not edit bank details sees only the last four characters of an account.

A statutory scheme holds one country's tax or contribution in dated tables: the base, brackets with employee and employer shares, rules by rank group, vessel, flag, residence or tax treaty, reliefs, exemptions and checks. Tables are imported or built by hand.

Each table carries test cases and is simulated before a second person activates it. Tax decisions are confirmed per run, and a run can close the tax year.

Register each employer with its tax and social security authorities. Define the file each authority asks for, CSV, fixed width or XML, column by column, and generate it for the months you choose.

Print tax certificates from your own template, and pay over the tax withheld as a tax remittance to the authority's account.

When a contract or shore employment ends, the payee shows Final Pay Due. The sign-off settlement pays what is still owed, including leave, recovers what the payee owes, and settles them once it is issued.

Mark a pay group confidential and only its named viewers see its payees, runs, payslips and payments, administrators included. Someone else can be let in for up to seven days, with a reason the viewers are told.

Leave accrues per contract at the days the wage scale sets, with the 2.5-day monthly minimum shown apart from leave above it. Record leave taken, link it to a Crew Planning leave request, and see what has been paid.

Sick, injury and travel periods are recorded as service periods, with a sick-pay day limit.

See what each vessel's crew cost in a month, currency by currency, with payees, served days and gross pay. Pay for days served on a vessel lands on that vessel.

Bring balances from your previous payroll onto each payee: leave owed, year-to-date figures, advances still owed and unpaid wages. Crew contracts made before Payroll can be moved onto payroll from Crew Manager.

Five analytics pages: money paid at home and on board, crew cost per vessel-day, wages and scales, pay operations, and crew protection, where deductions are set against the legal maximum and consent, and sickness, injury, travel and captivity cases against their limits.