Crew Manager

Model your entire vessel crew structure with 28 onboard ranks organized across seven departments: Deck Officers, Engine Officers, Deck Specialists, Engine Specialists, Cadets, Crew, and Galley. From Master and Chief Officer to Motorman, Cook, and Cadet, every position in the maritime rank system is represented.

The rank hierarchy drives assignment logic, certificate requirements, and access control throughout the module. When assigning crew to vessels, the system understands which ranks belong to which department, what certificates each rank requires, and how the onboard organizational chart should look. This rank-aware architecture ensures your fleet list always reflects proper maritime hierarchy.

Streamline crew recruitment with a six-status job posting pipeline: Draft, Open, Closed, Expired, Cancelled, and Filled. Create job postings for specific ranks and vessels, publish them to your recruitment pipeline, track applications, and close postings when positions are filled.

The posting lifecycle moves from Draft (initial creation and configuration) through Open (actively recruiting) to terminal states — Closed (manually ended), Expired (past deadline), Cancelled (withdrawn), or Filled (position staffed). Each transition is tracked with full event logging, giving your HR department complete visibility into the recruitment pipeline and time-to-fill metrics.

Track every document a seafarer needs with eight attachment types — Certificate, Medical Certificate, National ID, Passport, Police Visa, Seamen Book, Visa, and Other. Each document is stored with issue dates, expiry dates, issuing authority, and digital copies. Flag endorsement tracking ensures crew members hold the correct endorsements for their assigned vessels.

Certificate groups organize related qualifications, while rank-based certificate requirements ensure every crew member assigned to a position holds the mandatory credentials. Expiry monitoring alerts your crewing department before documents lapse, preventing compliance gaps. The system maintains a complete document history, so you can trace every certificate from issue through renewal.

See exactly who is on every vessel in your fleet with real-time ship-crew assignment views. The fleet list shows the current complement for each vessel, organized by department and rank, with status indicators for contract expiry, certificate validity, and onboard duration.

Generate IMO-compliant crew list printouts for port state inspections, flag state audits, and company records. The crew list follows international maritime conventions and includes all required fields — name, rank, certificate numbers, nationality, and embarkation date. Print or export for any vessel in your fleet with a single action.

Track the complete health profile of every seafarer with dedicated vaccination records, health examination history, and physical attribute documentation. Record vaccination types, dates, and validity periods. Log medical examinations with results, examining physician details, and fitness-for-duty determinations.

Physical information records capture the attributes required by maritime medical standards. Health examination tracking ensures every crew member holds a valid medical certificate before boarding. Vaccination records become especially critical for international voyages where port health authorities require proof of specific immunizations.

Monitor your crew pool's health with demographic analytics and evaluation score dashboards. Understand the composition of your workforce by nationality, age, rank distribution, certificate status, and experience level. Identify gaps in your crew pool before they become operational problems.

Evaluation score analytics integrate with the Evaluation module to surface crew performance trends. Dashboard widgets provide at-a-glance KPIs for your crewing department: How many certificates are expiring this month? What is the average time-to-fill for open positions? Which vessels have contract expirations in the next 90 days? Drill down from any widget to the underlying crew data for immediate action.

Configure the crew management system to match your organization's requirements with granular settings controls. Define which profile fields are required for each rank, set certificate requirements by rank, and toggle visibility for specific field groups based on your data collection policies.

Required field configuration ensures data completeness — when a crew member is assigned to a vessel, the system validates that all mandatory fields for their rank are populated. Certificate rank requirements enforce compliance rules, ensuring no one boards without the proper credentials. Visibility toggles let you streamline the interface by hiding field groups that aren't relevant to your operations.